University Housing Flyer Approval Process & Procedures

1.  All flyers being submitted for approval must be accompanied by a Request to Post Flyer in Residential Communities form (paper copies may be obtained in the University Housing Office).

2.  Before submitting flyer for University Housing approval, flyers must be approved, stamped, and on file at the Center for Student Development.

3.  Ways to submit flyer for University Housing approval and distribution:

    a.  Physical Stamp:
Bring 2 flyers to the University Housing Office to submit for approval. If approved - one will be retained for Housing records, the other stamped and available for requestor to pick up. Requestor may either make copies of the approved flyer or bring copies to the University Housing Office and request to use approval stamp to stamp flyers for distribution. Once approved and stamped, copies of the flyer to be placed in the residential communities must be brought back to the University Housing Office for distribution. Allow 24 – 48 business hours for Physical Stamp requests to be reviewed and processed.

    b. Physical Stamp with Digital Return:
Bring 1 flyer to the University Housing Office to submit for approval (8 ½ x 11 only). If approved – the flyer will be stamped, scanned, and a PDF and/or JPG file of the flyer will be emailed to the address provided on the request form. (Please indicate file type preference) Flyers printed from the digitally stamped file that are to be placed in the residential communities must be brought back to the University Housing Office for distribution. Allow at least 7 – 10 days for Physical Stamp with Digital Stamp processing.

    c.  Digital Stamp:
Bring 1 flyer/poster/etc.  to the University Housing Office to submit for approval. Email the file seeking to have digitally stamped to jmulkey1@twu in PDF , JPG, PSD, AI, EPS, or PNG file format. If approved – digital stamp will be placed on file then the file will be returned in PDF and/or JPG format. (Please indicate file type preference) Flyers printed from the digitally stamped file that are to be placed in the residential communities must be brought back to the University Housing Office for distribution. Allow at least 7 – 10 days for Digital Stamp processing.

4.  All copies to be distributed must be provided by person/organization.  Bring copies to University Housing Office for distribution. (You may not distribute the flyers in any of the residential communities yourself.)

5.  You will be notified by email (as you have provided on the form) of flyer approval/denial. 

All flyers posted in residential communities must be approved by the Department of University Housing and follow Texas Woman's University flyer policies and standards.  All flyers without approval stamp will be removed and discarded.

The University Housing Office is open Monday – Friday, 8am – 5pm.

Department of University Housing
P. O. Box 425380
Denton, TX 76204-5380
940-898-3676
housing@twu.edu