How to Start an Organization
Questions to consider before starting an organization
- Which category (Academic, Greek, Honorary, Religious, Special Interest, Sports Clubs, or University Sponsored) best describes your organization?
- If you are applying as a sponsored organization you will need an endorsement letter signed by the sponsoring department's director or department chair, so use this letter template to get signed.
- What will you name your new organization? Organizational goals and purpose?
- Is there an existing organization that would fill this need of which these community members could become a part? Many organizations are open to new ideas and suggestions for new programs. Would the idea fit into a preexisting organization?
- Do you have at least 5 students interested in your organization when applying?
- What do you require of students to gain membership in your organization?
- What are the reasons a student should join your organization?
- How will your new organization benefit the TWU community?
- Who will serve as your faculty/staff advisor?
- How will you elect leadership and/or officers?
- Have you thought about what you would place in a Constitution? You will have to provide a copy of your constitution at the time you submit your application (see steps below).
Steps for becoming a chartered organization on campus
Step 1: After you have considered all of the questions above. Please set up a time to meet with the Vice President of External Affairs of the Student Organizations Council (SOC) by email, if you have any other questions or concerns. The 2018-2019 VP of External Affairs for SOC is Cesar Lopez.
Step 2: Create your proposed organizations constitution. Your constitution should reflect the purpose and goals of the organization and should include guidelines to govern the organization. Here is a Student Organization Sample Constitution to use when creating one for your organization.
Step 3: Log into Pioneer Engage at pioneerengage.twu.edu using your pioneer portal log in.
- Once you are logged in click on “ORGANIZATIONS”, which brings up the list of our current organizations on campus.
- On the left side of the page click “REGISTER AN ORGANIZATION”
- Scroll down to the bottom of that page and click “REGISTER A NEW ORGANIZATION” – fill out the application completely and upload your constitution when prompted, then submit your application.
Step 4: Once your application is accepted, you will receive an approval email inviting you to a New Organization Orientation. During that orientation, you will learn more about the policies and resources available for chartered student organizations, so please send at least one representative to attend.
Chartered student organizations must adhere to the following
- Shall be open to all TWU students regardless of race, creed, disability, sexual orientation, age and/or sex (National sororities, NPC and NPHC groups, are exempt from gender discrimination under Title IX Education Code).
- Shall be led by TWU student officers elected or appointed by the organization.
- Shall have one (1) TWU faculty and/or staff advisors.
- Shall meet a genuine, demonstrated student interest of at least five (5) TWU students.
- Shall uphold all University rules and regulations in addition to all state and federal laws.
- Shall be composed of TWU students only.
- Shall renew their organization charter annually. Please note that an organization must complete the new student organization process if the group has not been chartered for a full academic year.
- Shall not use “Texas Woman’s University” or “TWU” in its official title, logo or financial documents, including checking accounts and signature cards.
- Shall submit an updated local constitution and/or national constitution (if applicable) annually.
- Shall not use the TWU Tax ID number. Each student organization is encouraged to apply for an organization Tax ID number with the IRS.
- Shall not participate in any hazing activities or activities that would fall under the guidelines of hazing.
- Shall not serve, sell or consume alcoholic beverages at any organization meeting or function on or off campus.
- Shall adhere to all publicity and posting policies.
- Shall update student organization officer and adviser information each semester or as changes/transitions take place.
Page last updated 10:03 AM, February 20, 2019