Withdrawal Information

Withdrawing from Current Term

While dropping a course or courses means that you will remain enrolled in at least one course during that term, withdrawing is the process of dis-enrolling from all of your classes within a term. Even if you are enrolled in only one class and elect to dis-enroll from it, you must initiate a formal withdrawal from the term. To initiate a withdrawal from the current term, complete the Online Withdrawal Form. All students withdrawing from the current term are encouraged to use the online system to withdraw. If you are unable to access the online form, please contact the Office of Student Life on your primary campus for assistance.  

A student who withdraws on or up to the 12th class day or the 4th day of summer school will have no record of coursework on the transcript. A student who withdraws after the 12th class day or 4th day of summer school and before the last day to drop without penalty will receive a grade of "W". After the last date to withdraw without penalty, the grade of "WF" is assigned, unless the student withdraws for medical reasons and a "W" is recommended by the instructor.

Medical Withdrawals

A student whose health condition or injury prevents them from completing the semester may petition for a medical withdrawal from the term. It is important to note that while Student Life reviews (e.g., approves or declines) the petition, each professor has the discretion to assign the student either a “W” or “WF” grade. The effective date of the withdrawal will be determined by the supporting documentation provided by the student. Petitions for medical withdrawal must be submitted to Dr. Stephanie Brown, Associate Vice President of Student Enrichment, Health and Support no later than the last day of class of the current term and must include:

  1. An official TWU Withdrawal Form
  2. A narrative from the student stating;
    i. The semester and year from which the student is seeking withdrawal,                                          
    ii. The nature and type of condition,
    iii. How it impacted their performance, and                                                                                    
    iv. When the condition began to impede their ability to function academically  
  3. Official documentation1 from the treating health care provider which verifies;                         
    i. That the student was treated for a serious health condition/injury,                                                
    ii. That the condition would have impeded their ability to function academically and                 
    iii. The approximate date the condition became academically debilitating. If an inpatient hospitalization for a serious health condition resulted in the need for a student to petition for a medical withdrawal, a student may submit as documentation official hospital admission and discharge paperwork that includes a general description of the health condition. Emergency room documents are not sufficient.

Retroactive Withdrawals

Students are expected to withdraw during the semester in which they are enrolled.  When the semester is over, the record on that semester is closed. However, a student who is unable to complete the course work of a semester may petition for a retroactive withdrawal for one term beyond the term from which they are seeking withdrawal if they are able to document that they experienced an “urgent, nonacademic and substantial extenuating circumstance” which resulted in the inability to withdraw during that term (e.g., incapacitated or hospitalized, required to perform military service, death or serious injury of an immediate family member, etc..). Petitions for retroactive withdrawal should be submitted to Dr. Stephanie Brown, Associate Vice President of Student Enrichment, Health and Support no later than the last day of class of one term beyond the term from which the student is seeking withdrawal and must include:

  1. An official TWU Retroactive Withdrawal Form
  2. A narrative from the student stating;
    i. The semester and year from which the student is seeking withdrawal,
    ii. Specific information about the circumstance that prevented them from withdrawing during the current term
    iii. How the situation prevented withdrawal during the term and
    iv. The approximate date the situation/circumstance began to impede their ability to function academically

  3. Official documentation verifying the circumstance and date situation began.

    Before finalizing any plan to drop or withdraw from classes:

    • Students are strongly encouraged to consult with their academic advisor.
    • Financial aid recipients should contact the Financial Aid Office to determine how the change will affect their current aid and eligibility for future aid. For example, a student may be required to repay part or all of the financial aid funds received during the semester.
    • International students should contact the Office of International Education so that the office can explain how the process may affect immigration status.
    • You are advised to contact the Bursar's Office if you owe fees or loans to the University.

1Documentation must be on the official letterhead of the provider and must verify a specific health condition or situation which impeded the student’s ability to function academically. This condition or situation must also be specifically addressed in the student’s narrative.