2016

Minutes of the Meeting of February February 19, 2016

FULL BOARD

Board of Regents’ Conference Room, Administration Conference Tower (ACT), 16th Floor,304 Administration Drive, Denton, Texas

Roll Call:

Regents:

Mrs. Mary Wilson, Chair and Presiding Officer, Ms. Anna Maria Farias, Vice Chair and Assistant Presiding Officer, Mrs. Debbie Gibson, Regent, Ms. Neftali Gomez, Student Regent, Dr. Ann Scanlon McGinity, Regent, Mrs. Nancy Paup, Regent, Mr. George Schrader, Regent, Dr. Melissa Tonn, Regent

Administrators:

Dr. Carine Feyten, Chancellor and President, Ms. Destinee Waiters, General Counsel, Dr. Robert Neely, Provost and Vice President for Academic Affairs, Ms. B. J. Crain, Interim Vice President for Finance and Administration, Mr. Gary Ray, Vice President for Enrollment Services, Dr. Monica Mendez-Grant, Vice President for Student Life, Ms. Heidi Tracy, Vice President for University Advancement

Call to Order:

Mrs. Mary Wilson, Chair of the Board of Regents, called the meeting of the Full Board to order at 9:30 a.m., a quorum being present.

Full Board:

  1. Consider Approval of the Minutes of the Full Board Meeting of November 6, 2015
  2. Consideration of Public Testimony on Full Board Agenda Items, If Any 

Motion:  Ms. Farias motioned and Mrs. Gibson seconded. The motion passed with a vote of 6-0-0

The minutes of the Full Board Meeting of November 6, 2015 were approved as submitted.

Mrs. Wilson noted that no registrations of public testimony items were received for this Board meeting.

  1. Adjourn to Executive Closed Session
  2. Reconvene into Open Session and Take Any Possible Action Regarding Matters Discussed in Executive Closed Session 

Mrs. Wilson announced that the Board would not adjourn to Executive Closed Session for this Full Board meeting

  1. Full Board Agenda
  2. Item 01: Housing Update

Dr. Monica Mendez-Grant, Vice President for Student Life, stated that a consistent need for the University is the need for more bed spaces for students wanting to live on campus. She said that during prior Board meetings discussions took place regarding the use of Scott Brown Properties to help with the overflow in housing as well as retaining Brailsford and Dunlavey (B&D) to help develop an implementable housing solution.

Representatives from B&D, Ms. Carrie Rollman and Mr. Peter Issac, as well as Ms. Jill Eckardt, Director for University Housing and Resident Life at TWU, shared a PowerPoint Presentation entitled, Housing Plan Fall 2016 provided the five major areas of focus for the Student Housing Plan to address the current housing constraints on the TWU Denton campus, and summarized the Plan’s recommendations.

Dr. Carine Feyten, Chancellor and President, noted that the Student Housing Proposal is in line with TWU’s Strategic Plan. 

Mrs. Wilson thanked the representatives from Brailsford and Dunlavey for their presentation and noted receipt of the report.

Mrs. Wilson announced that the following items would be presented in the following manner. 

  • Item 04: Report on the Status of the Golf Course Review Project by HKS
  • Item 05: Board Resolution to Repurpose the TWU Pioneer Golf Course

Dr. Carine Feyten, Chancellor and President, introduced Mr. Randy Morton and Ms. Valerie Carroll from HKS and stated that HKS agreed to provide their architectural services and design services to offer TWU some conceptual options on the use of the golf course property on the Denton campus. They shared a PowerPoint Presentation entitled, A Vision for Texas Woman's University, and discussed certain topics, such as establishing campus goals, development goals, 10-year and 20-year future goals, and long-term land needs for the University as they related to campus conditions, such as building coverage and groupings, asphalt, and open spaces.

Mrs. Wilson thanked the representatives from HKS for their presentation and noted receipt of the report.   

Motion: Ms. Farias motioned and Mrs. Gibson seconded.

Mrs. Wilson opened discussion of the Resolution. Mr. Schrader requested a friendly amendment to the resolution to include the following  as the first preamble of the resolution “Whereas, a limited amount of TWU Students utilize the Pioneer Golf Course, and,” 

Motion on the Resolution with the amendment: Ms. Farias motioned and Mrs. Gibson seconded. The motion passed with a vote of 6-0-0.

The Board resolution to repurpose the TWU Pioneer Golf Course was passed and approved as amended.

  • Item 02: Strategic Planning Update
  • Item 03: Report on Recommendations on Adhering to the Texas Senate Bill 11, Texas Campus Carry

Ms. Amy O'Keefe, Executive Director of Campus Alliance for Resource Education, and Dr. David Rylander, Professor of Marketing, shared a PowerPoint Presentation entitled, The TWU Strategic Planning Update, and provided a brief overview of the process leading to the development of operational plans by institutional units for short- and long-term priorities, including the events that have taken place and the 2016 timeline to finalize the Plan by the Summer. 

Mrs. Wilson noted receipt of the report.  

Chief Elizabeth Pauley, Director of Public Safety, shared a PowerPoint Presentation entitled, Texas Campus Carry, providing a recap of the new law, which authorizes a license holder to carry a concealed handgun on or about the license holder’s person while the license holder is on campus, but that open carrying of handguns is still prohibited at institutions of higher education. She stated that, as required by Texas SB 11 and after consulting students, staff, and faculty, recommendations have been developed regarding the carrying of concealed handguns by licensed holders on the campus. Chief Pauley noted that the final proposal will be completed and presented to the Board in May and in place by August.

Mrs. Wilson noted receipt of the report. 

  1. Consent Agenda
  2. Item 06: Consider Approval of Tuition and Fee Increases, Beginning Fall 2016 

Motion:  Dr. Scanlon McGinity motioned and Ms. Farias seconded. The motion passed with a vote of 6-0-0.

Tuition and fee increases, beginning Fall 2016, were approved as presented.

  • Item 07: Consider Approval of the Resolution regarding the Review and Adoption of the Investment Policy and the Endowment Investment and Distribution Policy for Texas Woman’s University
  • Item 08: Consider Approval of the Renovation Project in Guinn Hall for Summer 2016

The resolution regarding the review and adoption of the Investment Policy and the Endowment Investment and Distribution Policy for Texas Woman's University was approved as presented.

The renovation project in Guinn Hall, including updating the finishes on student rooms and living areas on a total of seven floors for Summer 2016, was approved as presented.

  • Item 09: Consider Acceptance of Grants
  • Item 10: Consider Approval of the New Graduate Program in Informatics

Grants were accepted and approved as presented. 

The new graduate program in informatics was approved as presented.

  • Item 11: Consider Approval of Administration’s Recommendation to Approve Retiring Deans for Emeritus Status
  • Item 12: Consider Approval of Administration’s Recommendation to Approve Faculty Development Leaves

The administration’s recommendation to approve retiring deans for emeritus status, the University having followed the required process and the deans having met and completed the required standards, these approvals being recommend by the Provost and Chancellor and President, was approved as presented.

The administration’s recommendation to approve faculty development leaves, the University having followed the required process and the faculty having met and completed the required standards, these approvals being recommended by the Provost and the Faculty Development Leave Committee, was approved as presented.

  1. Chancellor and President’s Report
  2. Future Business

Dr. Feyten shared a PowerPoint Presentation entitled, The Power of the Unseen, which highlighted TWU student athletes and how being in a part of the NCAA Division II aligns with the TWU Strategic Plan by providing life in the balance, academic success, community engagement, fiscal responsibility, and partial-scholarship model.

Mrs. Wilson asked for any comments or requests from the Board membership concerning issues or subjects which they would like to discuss at a future Board meeting or about which they would like further information from the administration and reminded everyone that the Texas Open Meeting Act requires that the public be given advance notice of the subjects the Board will consider in an open meeting or a closed executive session.

  1. Regents’ Remarks
  2. Adjourn 

Mrs. Wilson announced the retirement of Ms. San Juanita Romo from the Office of the General Counsel and Ms. Amy Liedtke from the Office of the Chancellor. Dr. Feyten introduced Ms. Lori Huslig and stated that Ms. Husling would help with the transition in her office.

With no further business coming before the Board, the Board adjourned in its entirety at 12:05 p.m.

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