2015

Minutes of the Meeting of November 6, 2015

FULL BOARD

Board of Regents Room, 10th Floor
TWU Institute of Health Sciences – Houston Center
6700 Fannin Street, Houston, Texas

Friday, November 6, 2015, at 9:00 a.m.

Roll Call:

Regents:

Mrs. Mary Wilson, Chair and Presiding Officer
Ms. Anna Maria Farias, Vice Chair and Assistant Presiding Officer
Mrs. Debbie Gibson, Regent
Ms. Neftali Gomez, Student Regent
Mrs. Nancy Paup, Regent
Dr. Nolan Perez, Regent
Dr. Melissa Tonn, Regent

Administrators:

Dr. Carine Feyten, Chancellor and President
Ms. Destinee Waiters, General Counsel
Dr. Robert Neely, Provost and Vice President for Academic Affairs
Ms. Heidi Tracy, Vice President for Advancement
Mr. Gary Ray, Vice President for Enrollment Services
Ms. B. J. Crain, Interim Vice President for Finance and Administration
Dr. Monica Mendez-Grant, Vice President for Student Life

Call to Order:

Mrs. Mary Wilson, Chair of the Board of Regents, called the meeting of the Full Board to order at 9:00 a.m., a quorum being present.

Full Board Meeting:

  1. Consider Approval of the Minutes of the Orientation Meeting of August 13, 2015 and the Full Board Meeting of August 14, 2015

    Motion:  Ms. Farias motioned and Mrs. Gibson seconded. The motion passed with a vote of 5-0-0.

    The minutes of the Orientation Meeting of August 13, 2015 and the Full Board Meeting of August 14, 2015 were approved as submitted.

  2. Consideration of Public Testimony on Full Board Agenda Items, If Any

    Mrs. Wilson noted that no registrations of public testimony items were received for this Board meeting.

  3. Adjourn to Executive Closed Session

    Mrs. Wilson announced that the Board would not adjourn to Executive Closed Session for this Full Board meeting.

  4. Reconvene into Open Session and Take Any Possible Action Regarding Matters Discussed in Executive Closed Session
  5. Full Board Agenda
    • Item 01:  Report on the TWU Terry Scholars

      Dr. Monica Mendez-Grant, Vice President for Student Life, stated that TWU is a recipient of Houston philanthropists, Howard and Nancy Terry’s Foundation. She recognized Ms. Jodie Köszegi, Scholarship Program Director from The Terry Foundation, and called upon Ms. Diana Gomez, TWU’s Terry Scholars Program Coordinator, who gave a brief history about the founders, the establishment of the TWU Program, and the types of scholarships offered through this Foundation. Ms. Gomez then introduced three students who shared their experiences in the Program.

      Mrs. Wilson thanked the students for sharing their stories, thanked Ms. Köszegi for her support of this Program, and noted receipt of the report.

    • Item 02:  Report on the TWU Golf Course

      Dr. Mendez-Grant provided a brief history of the TWU Pioneer Golf Course and shared a PowerPoint Presentation regarding the composition of TWU’s students; the Golf Course Feasibility Committee and the Golf Course Consultant’s findings that explored all possible venues available regarding the TWU Golf Course and the land on which the Golf Course exists; and the meetings with the Denton City Council, the Mayor of Denton, and the University of North Texas for potential partnerships.

      Mrs. Wilson noted receipt of the report.

    • Item 03:  Update on the TWU Strategic Plan

      Dr. Robert Neely, Provost and Vice President for Academic Affairs, stated that Co-Chairs of the Strategic Planning Process, Dr. Heather Speed, Senior Associate Vice President for Student Engagement, and Dr. David Rylander, Professor of Marketing, were not able to attend today’s meeting. He shared a PowerPoint Presentation entitled, The TWU Strategic Planning Update, and provided a brief overview of the process leading to the development of operational plans by institutional units for short- and long-term priorities, including the events that have taken place and the timeline for future events for this year.

      Mrs. Wilson noted receipt of the report.

    • Item 04: Report on Marketing and Communication

      Ms. Cindy Pollard, Associate Vice President for Marketing and Communication, shared a PowerPoint Presentation entitled, Living in a Digital World, which provided an update on improvements in the TWU Marketing and Communication Program, with a special focus on the website.  She stated that the website is TWU’s most valuable marketing and communications tool.

      Mrs. Wilson noted receipt of the report.

    • Item 05:  Overview of the University Compliance Program

      Ms. Destinee Waiters, General Counsel and Associate Vice President of Compliance, announced the creation of TWU’s new Compliance Program and introduced Ms. Deena King, Director of Compliance, who shared a PowerPoint Presentation entitled, An Overview of the New TWU University Compliance Program, and provided a summary of the duties of the compliance office, examples of compliance risk for the University, and a summary of the role of the Regents in this new process.

      Mrs. Wilson noted receipt of the report.

    • Item 06:  Report on Ad-Hoc Committee for Regent Policies

      Mrs. Wilson referred to the Regent Policy Review Committee Charter, which explained the creation of the Ad-Hoc Committee, as authorized by Board Bylaws, for Regent Policy review in an effort to create clear, coherent, and well-communicated University rules as a way to improve the University’s agility and effectiveness. She recognized Regent Anna Maria Farias as the Chair of the Committee, and herself and Regent George Schrader as the Committee members. Mrs. Wilson commended Ms. Waiters for the tremendous job she was has done to date on this project.

      Mrs. Wilson noted receipt of the report.

  6. Consent Agenda

    Motion:  Ms. Farias motioned and Mrs. Gibson seconded. The motion passed with a vote of 5-0-0.

    • Item 07:  Consider Acceptance of Grants

      Grants were accepted and approved as presented.

    • Item 08:  Consider Approval of Investment Management Changes and Related Necessary Action

      Authorization for Texas Woman's University (TWU) to explore possible investment option allowed by the 83rd Legislature (2013) and further authorization for the Chancellor and President to execute a contact to implement such changes if in the best interest of TWU were granted as presented.

    • Item 09:  Consider Authorization for the Chancellor and President to Execute an Architect/Engineering (A/E) Contract for the West Parking Garage

      Authorization for the Chancellor and President to negotiate and execute an A/E (Architect/Engineering) contract for the West Parking Garage was granted as presented.

    • Item 10:  Consider Acceptance of Gifts to TWU

      Charitable Gifts made to TWU during the period of July 1, 2015 to August 31, 2015 were accepted and approved as presented.

    • Item 11: Consider Approval of Sharon Loretta Brocker Endowment Change

      A change in the designation of the Sharon Loretta Brocker Endowment Fund from “providing a stream of income for scholarships to benefit graduate students majoring in Speech” to “providing a stream of income for scholarships to benefit graduate students majoring in Rhetoric” was approved as presented.

  7. Future Business

    Mrs. Wilson informed Board members that they may make comments or requests concerning issues or subjects which they would like to discuss at a future Board meeting or about which they would like further information from the administration, but that the Texas Open Meeting Act requires that the public be given advance notice of the subjects the Board will consider in an open meeting or a closed executive session.

  8. Board Chair’s Report
    1. Regents’ Remarks

      Mrs. Wilson thanked everyone for their participation during the Committee and Full Board meetings and, specifically, thanked Mr. Carlos Da Silva, Manager of Technology and Campus Operations at the TWU Institute of Health Sciences-Houston Center, for all of the meeting arrangements; Dr. Jennifer Martin, Senior Associate Provost, for inclusion in the Faculty Spotlight event, and Regent Gibson for the evening event.

  9. Chancellor and President’s Report

    Dr. Feyten shared a PowerPoint Presentation entitled, the Chancellor’s Report, and discussed points of views of an evolving university. She stated that TWU must teach about moral traditions while respecting diversity, offer transcendent experiences, hone interests to a few lifelong loves, organize the humanities around concrete challenges students will face after graduation, and nurture the physical wellbeing of its students.

  10. Adjourn

    With no further business coming before the Board, the Board adjourned in its entirety at 11:39 a.m.

Minutes of the Meeting of August 14, 2015

Roll Call:

Regents:

Mrs. Mary Wilson, Chair and Presiding Officer
Ms. Anna Maria Farias, Vice Chair and Assistant Presiding Officer
Mrs. Debbie Gibson, Regent
Ms. Neftali Gomez, Student Regent
Mr. Vic Lattimore, Regent
Dr. Ann Scanlon McGinity, Regent
Mrs. Nancy Paup, Regent
Dr. Nolan Perez, Regent
Mr. George Schrader, Regent
Dr. Melissa Tonn, Regent

Administrators:

Dr. Carine Feyten, Chancellor and President
Ms. Destinee Waiters, General Counsel
Ms. B. J. Crain, Interim Vice President for Finance and Administration
Dr. Monica Mendez-Grant, Vice President for Student Life
Dr. Robert Neely, Provost and Vice President for Academic Affairs
Mr. Gary Ray, Vice President for Enrollment Services

Call to Order:

Mrs. Wilson, Chair of the Board of Regents, called the meeting of the Full Board to order at 10:09 a.m., a quorum being present.

Mrs. Wilson acknowledged Dr. Ann Scanlon McGinity’s reappointment to the Board.

Full Board:

  1. Consider Approval of the Minutes of the Full Board Meeting of June 5, 2015

    Motion: Ms. Farias motioned and Mrs. Paup seconded. The motion passed with a vote of 8-0-0.

    The minutes of the Full Board meeting of June 5, 2015 were approved as submitted.

  2. Consideration of Public Testimony on Full Board Agenda Items, If Any

    Mrs. Wilson noted that no registrations of public testimony items were received for this Board meeting.

  3. Adjourn to Executive Closed Session

    Mrs. Wilson announced that the Board would adjourn to Executive Closed Session at 10:10 a.m. pursuant to Texas Government Code Section 551.074 regarding Agenda Action Item 1.

  4. Reconvene into Open Session

    At the conclusion of the Executive Closed Session, Mrs. Wilson reconvene the meeting of the Board into Open Session to take any possible action regarding matters discussed in Executive Closed Session at 12:01 p.m., a quorum being present.

  5. Full Board Agenda

    Item 01: Consider the Performance of Chancellor and President and Take Any Appropriate Action Related Thereto (Exhibit 2306)

    Motion: Ms. Farias motioned and Mrs. Paup seconded. The motion passed with a vote of 8-0-0.

    The Board of Regents approved a performance payment to the Chancellor and President in an amount equal to 8% of her base salary in consideration and acknowledgement of her substantial achievement and performance in exceeding the expected goals as discussed with her by the Board during her first year, as authorized by her employment agreement.

    Item 02: Report on the New TWU Office of Emergency Management (Exhibit 2307)

    Mr. Blake Abbe, Director of Emergency Management, shared a PowerPoint Presentation entitled, Overview of the TWU Office of Emergency Management, focusing on the purpose of the office, nation-wide statistics of preparedness training, strategies and initiatives, and the proposed planning timeline for 2015-2016 in an effort to increase the University’s preparedness, resiliency, and sustainability.

    Mrs. Wilson noted receipt of the report.

    Item 03: Report on Senate Bill 11, Texas Campus Carry (Exhibit 2308)

    Chief Elizabeth Pauley, Director of Public Safety, shared a PowerPoint Presentation entitled, Texas Campus Carry, explaining that the new law authorizes a license holder to carry a concealed handgun on or about the license holder’s person while the license holder is on campus, but that open carrying of handguns is still prohibited at institutions of higher education. She stated that TWU will, as authorized by this law, establish rules, regulations, or other provisions concerning the storage of handguns in dormitories or other residential facilities that are owned or leased and operated by the TWU and located on the campus.

    Mrs. Wilson noted receipt of the report.

  6. Consent Agenda

    Motion: Ms. Farias motioned and Mr. Lattimore seconded. The motion passed with a vote of 8-0-0.

    • Item 04: Approval of Faculty and Staff for Emeritus Status (Exhibit 2309)

      The recommendation of the Chancellor/President and Provost for those who have followed the required process and whom have met and completed the required standards for TWU faculty emeritus status was approved as presented.

    • Item 05: Consider Approval of Fiscal Year 2016 Budget (Exhibit 2310)

      The Fiscal Year 2016 Budget was approved as presented.

    • Item 06: Consider Approval to Begin Planning and Design Process for a New Student Union Project (Exhibit 2311)

      Beginning the planning and design process for the new Student Union Project was approved as presented, including:

      1. Authorization to begin the planning and design phase of the new Student Union Project,
      2. Appropriation of up to 10% of the proposed project budget for the planning and design of the project, and
      3. Delegation of authority to the Chancellor and President to approve the Architect/Engineer (A/E) contract based on the request for qualifications selection process.
    • Item 07: Consider Approval of Resolution Expressing Official Intent to Reimburse Certain Expenditures of Texas Woman's University with Proceeds from Debt (Exhibit 2312)

      The resolution declaring intention to reimburse certain expenditures with proceeds from debt was approved as presented.

    • Item 08: Consider Approval of Resolution to Amend the Authorized Representatives for Local Government Investment Pool (TexPool) (Exhibit 2313)

      Amending the authorized representatives for the TexPool Investment Pool as listed in the accompanying resolution and approval of said resolution was approved as presented.

    • Item 09: Consider Approval to Authorize the TWU Chancellor and President to Designate and/or Revoke TWU Employees as Authorized to Approve Agency Expenditures Effective Immediately (Exhibit 2314)

      Authorization for the TWU Chancellor and President to designate and/or revoke TWU employees as authorized to approve agency expenditures effective immediately was approved as presented.

    • Item 10: Consider Approval of Amendment to Investment Policy for Texas Woman’s University (Exhibit 2315)

      The amendment to the Investment Policy for Texas Woman's University was approved as presented.

    • Item 11: Consider Approval of Resolution regarding the Review and Adoption of the Investment Policy and Strategies for Texas Woman's University (Exhibit 2316)

      The resolution regarding the review and adoption of the Investment Policy and Strategies for Texas Woman's University was approved as presented.

    • Item 12: Consider Approval of Resolution to Approve the Extension of the Investment Manager’s Agreement with Vaughan Nelson Investment Management, LP (Exhibit 2317)

      The resolution regarding approval of a six-month extension of the Investment Manager's Agreement with Vaughan Nelson Investment Management, LP as the investment management firm for Texas Woman's University was approved as presented.

    • Item 13: Consider Approval of Endowment Investment and Distribution Policy for Texas Woman's University (Exhibit 2318)

      The Endowment Investment and Distribution Policy for Texas Woman's University was approved as presented.

    • Item 14: Consider Approval of Resolution regarding the Review and Adoption of the Endowment Investment and Distribution Policy and Strategies for Texas Woman's University (Exhibit 2319)

      The resolution regarding the review and adoption of the Endowment Investment Policy and Strategies for Texas Woman's University was approved as presented.

    • Item 15: Consider Approval of Resolution to Authorize the Extension of the Investment Advisor Agreement with Luther King Capital Management (Exhibit 2320)

      The resolution regarding authorization of a six-month extension of the Investment Adviser Agreement with Luther King Capital Management as the endowment investment management firm for Texas Woman's University was approved as presented.

    • Item 16: Consider Approval to Distribute an Amount Equal to Two and One-Half Percent (2.5%) of the University Endowment Corpus to the TWU Endowment Distribution Accounts (Exhibit 2321)

      Distribution of an amount equal to 2.5% of the University Endowment Corpus at August 31, 2015, which is approximately $308,000, to the TWU Endowment Distribution Accounts to fund scholarship awards was approved as presented.

    • Item 17: Consider Approval of Public Funds Investment Officer Training Sources (Exhibit 2322)

      Public funds investment officer training sources for Texas Woman's University were approved as presented.

    • Item 18: Consider Approval of Personnel Report (Exhibit 2323)

      The Personnel Report was approved as presented.

    • Item 19: Consider Approval of Contracts and Agreements (Exhibit 2324)

      Contracts and agreements were approved as presented.

    • Item 20: Consider Acceptance of Grants (Exhibit 2325)

      Grants were accepted and approved as presented.

    • Item 21: Consider Approval of Award to Scott Brown Properties (SBP) for the Request for Proposal (RFP) to Provide for the Provision of Selected Apartments for Student Residential Housing (Exhibit 2326)

      The award to Scott Brown Properties (SBP) for the Request for Proposal (RFP) to provide for the provision of selected apartments for student residential housing was approved as presented.

    • Item 22: Consider Acceptance of Gifts to TWU (Exhibit 2327)

      Acceptance of the Charitable Gifts made to TWU during the period of April 1, 2015 to June 30, 2015 was approved as presented.

    • Item 23: Consider Approval of the Updated Memorandum of Agreement between Texas Woman's University and The Texas Woman's University Foundation (TWUF) (Exhibit 2328)

      The updated Memorandum of Agreement between Texas Woman's University and The Texas Woman's University Foundation (TWUF) was approved as presented.

    • Item 24: Consider Approval of Fiscal Year 2016 Audit Plan (Exhibit 2329)

      The Fiscal Year 2016 Audit Plan was approved as presented.

    • Item 25: Consider Approval to Offer the Master of Education (Med) and the Master of Arts (MA) in Administration in Distance Education Formats (Exhibit 2330)

      Offering the Master of Education (MEd) and Master of Arts (MA) degrees in Administration in distance education formats was approved as presented.

  7. Board Chair’s Report:
    1. Regents’ Remarks

      Mrs. Wilson thanked everyone for their participation during the Committee and Full Board meetings.

  8. Chancellor and President’s Report

    Chancellor Feyten thanked all of the presenters during their presentations and the Board for their support. She reiterated that in all fairness, since no funds are available for faculty and staff salaries, she declines a raise, but that she appreciated their vote of confidence.

    Upon Dr. Feyten’s request, Dr. Heather Speed, Senior Associate Vice President for Student Engagement and Co-Chair of the Strategic Planning Process, shared a PowerPoint Presentation entitled, The TWU Strategic Planning Process, and provided a brief overview of the process, including the events that have taken place and the timeline for future events for this year.

    Mrs. Wilson noted receipt of the report.

  9. Adjourn

    With no further business coming before the Board, the Board adjourned in its entirety at 12:43 p.m.

Minutes of the Board Orientation Meeting of August 13, 2015

Roll Call:

Regents:

Mrs. Mary Wilson, Chair and Presiding Officer
Ms. Anna Maria Farias, Regent, Vice Chair and Assistant Presiding Officer
Mrs. Debbie Gibson, Regent
Ms. Neftali Gomez, Student Regent
Mr. Vic Lattimore, Regent
Dr. Ann Scanlon McGinity, Regent
Mrs. Nancy Paup, Regent
Dr. Nolan Perez, Regent

Administrators:

Dr. Carine Feyten, Chancellor and President
Ms. Destinee Waiters, General Counsel
Ms. B. J. Crain, Interim Vice President for Finance and Administration
Dr. Monica Mendez-Grant, Interim Vice President for Student Life
Dr. Robert Neely, Provost and Vice President of Academic Affairs
Mr. Gary Ray, Vice President for Enrollment Services

Call to Order:

Mrs. Wilson, Chair of the Board of Regents, called the meeting of the Orientation to order at 9:05 a.m., a quorum being present.

Official Oath of Office:

Mrs. Wilson officially swore in new Regents as appointed by the Governor, including Vic Lattimore, Nolan Perez, and Neftali Gomez, and welcomed them to the University.

Board Orientation:

  1. Presentations:
    1. Welcome and Overview of TWU

      Dr. Carine Feyten, Chancellor and President, welcomed new Regents and shared her point of view of the University. She stated that, when asked why they chose TWU, students indicated that they chose TWU to learn and that faculty and staff indicated that they are at TWU to serve and for the students. Dr. Feyten also provided the demographics of the student population and what the University offers its students, including the different programs available at TWU, including the instructional delivery with regard to distance education, where TWU has been a leader for 20 years, cutting-edge disciplines, and remarkable partnerships.

    2. Presentation on Academic Affairs

      Dr. Robert Neely, Provost and Vice President for Academic Affairs, gave a quick overview of Academic Affairs, including the scope of responsibility, administrative overview, essential metrics and facts to ensure the quality, stability, and delivery of academic programming that is relevant and of the highest quality that dovetails with the outside community in terms of the workforce needs and opportunities for students as well as the major challenges the University faces.

    3. Presentation on Finance and Administration

      Ms. B. J. Crain, Interim Vice President for Finance and Administration, shared the organization chart for her area and discussed the functional areas, including Budgets, Controller, Emergency Management, Facilities Management and Construction, Human Resources, and Public Safety, and talked about the current human resources, financial resources, and physical resources at TWU. She briefly discussed the 2014-15 Appropriations of the State Budget for all funds and general revenue as well as the higher education allocations and the escalating cost for TWU.

    4. Presentation on Enrollment Services

      Mr. Gary Ray, Vice President for Enrollment Services, provided an overview of his division, stating that five operating units comprise Enrollment Services, including Admissions, Admissions Processing, Financial Aid, Scholarships, and Registrar. He also shared Enrollment Services’ values, the definition of enrollment, TWU’s top competitors, and the profile of TWU students during the Fall 2014 semester as well as the greatest challenges the University faces in recruiting and retaining its students.

    5. Presentation on Student Life

      Dr. Monica Mendez-Grant, Vice President for Student Life, shared the history of the Division of Student Life and provided an overview of Student Life, including the units within health wellness, student engagement, and auxiliary services. She provided the core values of the Division and the diversity of TWU’s student population, including ethnicity, gender ratio, enrollment status, financial factors, and student location. Dr. Mendez-Grant also discussed the challenges associated with accommodating the traditional and non-traditional student population.

    6. Presentation on Campus Security

      Chief Elizabeth Pauley, Director of Public Safety, stated that her division is responsible for providing education, internal and externally to the community, and patrolling on all three campuses; provided an overview of the department; and discussed state mandates affecting Public Safety and the reports regarding these mandates and certain violations that are presented to the Board at quarterly meetings and available on the DPS Website. She shared the history of the Federal law known as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and discussed the process of producing the annual security report. Chief Pauley explained who is considered a campus security authority as it relates to the Clery Act, indicating that their primary responsibility is to report allegations made in good faith, and discussed the victim’s options.

    7. Presentation on Internal Audit

      Mr. Andrew Groover, Director of Internal Audit, stated that his office was established by and reports to the Board as is required by the Texas Internal Auditing Act. He discussed the Audit Charter, which is approved by the Board periodically and defines the mission, function, and scope of the office; the development of the annual audit plan, which is presented to and approved by the Board each August; status reports, which are presented to the Board at each quarterly meeting; and the audit reports, which reflect risk categories and ratings for each audit.

    8. Presentation on University Advancement

      Ms. Heidi Tracy, Vice President for University Advancement, discussed how the University’s reputation, access to people and networks, and resources move the University forward by engaging alumni, securing private financial support, and tracking commitments. She provided a history of and discussed the organization of the current Office of University Advancement. She shared the projected fiscal year 2016 outcomes and the greatest challenges associated with fundraising.

    9. Presentation on Marketing and Communications

      Ms. Cynthia Pollard, Associate Vice President for Marketing and Communications, stated that the role of her office is to raise the visibility and advance the reputation of TWU at the state, national, and international level. She discussed the top priorities for the University, including overhauling the TWU website, branding research leading to a distinctive position for the University, aligning marketing with strategic priorities as well as having proactive media relations, statewide and beyond, and good internal communication.

    10. Presentation on General Counsel and Compliance

      Ms. Destinee Waiters, General Counsel and Secretary to the Board, stated that her office is responsible for addressing legal issues arising out of the activities of TWU and discussed the four distinct functions of the office, including Legal Services, University Compliance, Public Information, and Secretary to the Board of Regents.

    11. Presentation on Regent Information

      Mrs. Mary Wilson, Chair and Presiding Officer Board of Regents, introduced herself as the Chair, Ms. Ana Maria Farias as the Vice Chair of Board, and Ms. Destinee Waiters as the Secretary to the Board and discussed the membership of the two standing committees of the Board, the Finance and Audit Committee and the Academic Affairs Committee. She noted that all of the Regents are invited and usually attend both meetings and encouraged Regents to contact the Chancellor and President with regard to interest in certain topics that may be presented at a future Board meeting.

      Ms. Wilson discussed SACS (Southern Association of Colleges and Schools) and the role of the Board as it relates to the governance of the University. She also discussed the Regents Bylaws and provided information regarding travel guidelines; participation in commencement ceremonies on the Denton, Dallas, and Houston campuses; date projections for future Board meetings; and AGB (Association of Governing Boards) membership. Ms. Wilson indicated that Regent contributions to TWU should be at 100% participation and that Regent support of TWU is very important, specifically, with the introduction to individuals and groups that my contribute to and support the mission of TWU.

  2. Closing Remarks

    Mrs. Wilson thanked everyone for the information shared during the Board Orientation meeting.

  3. Adjourn

    With no further business coming before the Full Board, the Board Orientation Meeting adjourned in its entirety at 12:05 p.m.

Minutes of the Meeting of June 5, 2015

Roll Call:

Regents:

Mrs. Mary Wilson, Chair and Presiding Officer
Ms. Anna Maria Farias, Regent, Vice Chair and Assistant Presiding Officer
Mrs. Sue Bancroft, Regent
Mrs. Nancy Paup, Regent
Mr. George Schrader, Regent
Dr. Melissa Tonn, Regent

Administrators:

Dr. Carine Feyten, Chancellor and President
Ms. Destinee Waiters, General Counsel
Dr. Robert Neely, Provost and Vice President of Academic Affairs
Mr. Gary Ray, Vice President for Enrollment Services
Ms. B. J. Crain, Interim Vice President for Finance and Administration
Dr. Monica Mendez-Grant, Interim Vice President for Student Life

Full Board Meeting:

  1. Call Meeting to Order

    Mrs. Mary Wilson, Board Chair, called the meeting of the Texas Woman's University Board of Regents to order at 9:05 a.m. She reminded everyone that the meeting was being streamed live and asked that everyone speak loudly and clearly as they make comments during the meeting. Present were Mrs. Wilson, Mrs. Sue Bancroft, Ms. Anna Maria Farias, Mrs. Nancy Paup, Mr. George Schrader, and Dr. Melissa Tonn, constituting a quorum.

  2. Adjourn to Executive Closed Session: Real Estate, Litigation, or Personnel Matters, including faculty for promotion, tenure, and emeritus status and extension of contract of Chancellor and President, under V.T.C.A., Government Code Sections 551.072, 551.071, and 551.074, Respectively

    Mrs. Wilson announced that the Board would adjourn to Executive Closed Session at 9:06 a.m. pursuant to Texas Government Code Section 551.074 regarding Agenda Action Items 11 and 12.

  3. Reconvene into Open Session and Take Any Possible Action Regarding Matters Discussed in Executive Closed Session

    At the conclusion of the Executive Closed Session, Mrs. Wilson reconvened the meeting of the Board into Open Session to take any possible action regarding matters discussed in Executive Closed Session at 9:59 a.m., a quorum being present.

  4. Consider Approval of the Minutes of the Full Board Meeting of February 20, 2015 and the Teleconference of April 17, 2015

    Motion: Mrs. Bancroft motioned and Ms. Farias seconded. The motion passed with a vote of 6-0-0.

    The minutes of the full Board meeting of February 20, 2015 and the teleconference of April 17, 2015 were approved as submitted.

     Consideration of Public Testimony on Full Board Agenda Items, If Any

  5. Mrs. Wilson noted that no registrations of public testimony items were received for this Board meeting.

  6. Consent Agenda

    Motion: Mrs. Bancroft motioned and Mrs. Paup seconded. The motion passed with a vote of 6-0-0.

    • Action Item 1: Consider Approval of Personnel Report (Exhibit 2294)

      The Personnel Report was approved as presented.

    • Action Item 2: Consider Acceptance of Grants (Exhibit 2295)

      Grants were accepted and approved as presented.

    • Action Item 3: Consider Approval of Contracts and Agreements (Exhibit 2296)

      Contracts and agreements were approved as presented.

    • Action Item 4: Consider Approval of Resolutions for Local Government Investment Pools, TexPool and LOGIC, to Amend Authorized Representatives (Exhibit 2297)

      Amending the authorized representatives for TexPool and LOGIC (Local Government Investment Cooperative) Investment Pools as listed in the two accompanying resolutions and approval of said resolutions was approved as presented.

    • Action Item 5: Consider Approval of Additional Approver for Expenditure of State Funds (Exhibit 2298)

      Adding Carolyn Whitlock, Associate Vice President for Finance, Controller and Treasury, as an approver for TWU expenditures of State funds was approved as presented.

    • Action Item 6: Consider Approval to Sell Property at 1303 North Austin Street, Denton, Texas (Exhibit 2299)

      Selling the property at 1303 North Austin Street, Denton, Texas for $55,700.00 was approved as presented.

    • Action Item 7: Consider Approval of Project to Construct Storage Facility Connected to Margo Jones Music Building (Exhibit 2300)

      Constructing a storage facility on the north side of Margo Jones Music Building at a cost of $252,370, funds to come from 2002 Tuition Revenue Bond Funds, was approved as presented.

    • Action Item 8: Consider Approval of Evers Barn Replacement Project (Exhibit 2301)

      Authorization for the Interim Vice President for Finance and Administration to enter into a contract with Nouveau to construct a ground maintenance building and fence on the Denton Campus for an amount not to exceed $1.2 million, funds to come from Tuition Revenue Bond Proceeds, Series 2002 ($800,000) and from Revenue Financing System Bond Proceeds, Series 2004-A ($400,000), was approved as presented.

    • Action Item 9: Consider Acceptance of Gifts to TWU (Exhibit 2302)

      Acceptance of all of the gifts received by the University from January 1, through March 31, 2015 and all transfers received by TWU from the TWU Foundation was approved as presented in the Campaign Performance Report.

  7. Full Board Agenda
    • Report Item 10: 84th Legislative Session Update (Exhibit 2303)

      Chancellor Carine Feyten introduced Mr. Kevin Cruser, Director of Government and Legislative Affairs. She stated that he has done a tremendous job and has been very successful during this Legislative session. Dr. Feyten mentioned three items TWU actively pursued and obtained, the increase of the Student Union Fee to allow TWU to build the new Student Union, a significant increase in the Higher Education Fund, and the tuition revenue bonds for the new Science and Technology Building. She said that Chair Wilson has written a letter to the Governor to thank him for all the support given to higher education and also to support TWU’s special item, which is a Center for Women in Business that is still on the Governor’s desk.

      Mr. Cruser provided a lengthy, comprehensive legislative update on the actions taken by the Texas 84th Legislature and their impact on TWU. He thanked Dr. Feyten as well as Regents Bancroft, Wilson, and Farias for their support and leadership during this legislative session.

    • Action Item 11: Consider Approval of Faculty for Promotion and/or Tenure and Retiring Faculty for Emeritus Status, the University Having Followed the Required Process and Having Met and Completed the Required Standards, these Approvals Being Recommended by the Provost and Chancellor and President (Exhibit 2304)

      Motion: Ms. Farias motioned and Mrs. Paup seconded. The motion passed with a vote of 6-0-0.

      Recommendations by the Provost and Chancellor and President of faculty for promotion and/or tenure and retiring faculty for emeritus status, the University having followed the required process and having met and completed the required standards, were approved as presented.

    • Action Item 12: Consider Approval of the Chancellor and President’s Annual Review and Evaluation and Take Any Appropriate Action Related Thereto (Exhibit 2305)

      Motion: Ms. Farias motioned that Action Item 12 be tabled and Mrs. Paup seconded. The motion passed with a vote of 6-0-0.

  8. Board Chair’s Report:
    1. Regents’ Remarks

      Mrs. Wilson encouraged all Board members to view the AGB (Association of Governing Boards) Website and the Trusteeship Magazine, which provide Regents with interesting articles and events to support their roles as Regents. She asked Ms. Destinee Waiters, General Counsel, to make sure that all of the Regents are receiving the magazine.

      Mrs. Wilson asked Regents to let her know about any topic they would like to be brought forth at Board meetings. She stated that the administrators and staff will use their suggestions to plan agendas for future meetings. Regents suggested a presentation regarding Campus Carry and how the University will develop a plan to designate areas on campus that are gun-free.

      Mrs. Wilson thanked Regent Tonn for the prior evening’s event, appreciated Regents Bancroft and Chriss’ attendance at the Board meetings, and welcomed new staff at the University.

      Mrs. Paup stated that she attended three sessions on funding at the AGB’s 2015 National Conference on Trusteeship in Phoenix, Arizona. She commented that trustees around the nation find that higher education is no longer “business as usual,” that institutions of higher education must deal with rapid change and less revenue, and that it is important to have a strategic plan in place that is collaborative and continually evolving.

  9. Chancellor and President’s Report
    1. Presentation on Strategic Plan

      Dr. Feyten stated that the Strategic Plan began with “listening sessions” held on all three campuses and with the generosity of Regent Bancroft that allowed the hiring of a Design Team. She then shared a PowerPoint Presentation entitled, The TWU Strategic Planning Process, commenting that the Kick Off Retreat involved Board members, community members, administrators, faculty, staff, and students where a timeline was developed, different aspects of the University were discussed and categorized, and operational plans by institutional units for short- and long-term priorities were developed. Dr. Feyten stated that this is an emergent design that allows flexibility and engages multiple input from different constituents, adding that the Strategic Plan should be completed and presented to the Board for approval in June 2016.

      Dr. Feyten stated that, at the AGB Conference in Arizona, one of the keynote speakers was Mr. Jim Collins. She discussed his book, Good to Great, and commented how his concepts can help the University with the development of the Strategic Plan.

      With regard to the legislative actions, Mrs. Bancroft acknowledged Representative Myra Crownover and Senator Jane Nelson for being such champions for TWU and the community. Dr. Feyten thanked Rep. Crownover and Sen. Nelson for their support and for helping her and Mr. Cruser by opening doors at the legislature.

  10. Adjourn
    With no further business coming before the Board, the Board adjourned in its entirety at 11:07 a.m.

Minutes of the Meeting of February 20, 2015

Roll Call:

Regents:

Mrs. Sue Bancroft, Chair and Presiding Officer
Mrs. Mary Wilson, Vice Chair and Assistant Presiding Officer
Mrs. Lola Chriss, Regent
Ms. Anna Maria Farias, Regent
Mrs. Debbie Gibson, Regent
Mrs. Nancy Paup, Regent
Mr. George Schrader, Regent
Dr. Melissa Tonn, Regent
Ms. Candace Henslee, Student Regent

Administrators:

Dr. Carine Feyten, Chancellor and President
Ms. Destinee Waiters, General Counsel
Dr. Robert Neely, Provost and Vice President of Academic Affairs
Mr. Gary Ray, Vice President for Enrollment Services
Dr. Brenda Floyd, Vice President for Finance and Administration
Dr. Monica Mendez-Grant, Interim Vice President for Student Life

Full Board Meeting:

  1. Call Meeting to Order

    Mrs. Bancroft called the meeting of the Texas Woman's University Board of Regents to order at 9:05 a.m. She reminded everyone that the meeting was being streamed live and asked that everyone speak loudly and clearly as they make comments during the meeting. Present were Mrs. Bancroft, Mrs. Lola Chriss, Ms. Anna Maria Farias, Mrs. Debbie Gibson, Ms. Candace Henslee, Dr. Ann Scanlon McGinity, Mrs. Nancy Paup, Mr. George Schrader, Dr. Melissa Tonn, and Mrs. Mary Wilson, constituting a quorum.

  2. Election of Officers

    Chair:

    Motion: Dr. Tonn motioned and Ms. Farias seconded. The motion passed with a vote of 9-0-0.

    There being no other nominations, Mrs. Mary Wilson was unanimously elected as Board Chair and Presiding Officer of the Board of Regents.

    Vice Chair:

    Motion: Mrs. Wilson motioned and Mrs. Chriss seconded. The motion passed with a vote of 9-0-0.

    There being no other nominations, Ms. Anna Maria Farias was unanimously elected as Board Vice Chair and Assistant Presiding Officer of the Board of Regents.

  3. Adjourn to Executive Closed Session: real estate, litigation, security audit, or personnel matters under V.T.C.A., Government Code Sections 551.072, 551.071, 551.076, and 551.074 Respectively

    Mrs. Bancroft announced that the Board would adjourn to Executive Closed Session at 9:08 a.m. pursuant to Texas Government Code Section 551.076 regarding Agenda Report Item 24.

  4. Reconvene into Open Session and Take Any Possible Action Regarding Matters Discussed in Executive Closed Session

    At the conclusion of the Executive Closed Session, Mrs. Bancroft reconvened the meeting of the Board into Open Session to take any possible action regarding matters discussed in Executive Closed Session at 9:36 a.m., a quorum being present.

  5. Consider Approval of the Minutes of the Board Meeting of November 14, 2014

    Motion: Ms. Farias motioned and Mrs. Wilson seconded. The motion passed with a vote of 9-0-0.

    The minutes of the full Board meeting of November 14, 2014 were approved as submitted.

  6. Consideration of Public Testimony on Full Board Agenda Items, If Any

    Mrs. Bancroft noted that no registrations of public testimony items were received for this Board meeting.

  7. Consent Agenda

    Motion: Ms. Farias motioned and Mrs. Chriss seconded. The motions passed with a vote of 9-0-0.

    • Action Item 1: Consider Approval to Offer New Degree Programs (Exhibit 2278)

      The request to offer a new Bachelor of Science (B.S.) Degree with a Major in Informatics and a Bachelor of Science (B.S.) Degree with a Major in Health Informatics was approved as presented.

    • Action Item 2: Consider Approval to Offer Existing Master of Health Care Administration Degree in a Distance Education Delivery Format (Exhibit 2279)

      Offering the existing Master of Health Care Administration Degree in a distance education delivery format to remote locations was approved as submitted.

    • Action Item 3: Consider Approval of Faculty Development Leaves (Exhibit 2280)

      Faculty development leaves for Dr. Heather Hansen-Thomas in Teacher Education and Dr. Debra Mollen in Psychology and Philosophy were approved as presented.

    • Action Item 4: Consider Approval of the Personnel Report (Exhibit 2281)

      The Personnel Report was approved as presented.

    • Action Item 5: Consider Acceptance of Grants (Exhibit 2282)

      Grants were accepted and approved as presented.

    • Action Item 6: Consider Approval of Contracts and Agreements (Exhibit 2283)

      Contracts and agreements were approved as presented.

    • Action Item 7: Consider Approval of Resolutions for Local Government Investment Pools, TexPool and LOGIC, Amending Authorized Representatives (Exhibit 2284)

      Amending the authorized representatives for the TexPool and LOGIC (Local Government Investment Cooperative) Investment Pools as listed in the two accompanying resolution and approval of said resolutions was approved as presented.

    • Action Item 8: Consider Approval to Request Sale of TWU-Owned Property

      Offering TWU-owned property at 1303 Austin Street, Denton, Texas, for sale at a price not less than the appraised value of the property was approved as presented.

    • Action Item 9: Consider Approval to Increase Board Designated Tuition (Exhibit 2285)

      Increase of Board Designated Tuition by $10.00 (3.9% of tuition and mandatory academic fees) per semester credit hour from $138.32 per semester credit hour to $148.32 per semester credit hour, effective Fall 2015, was approved as presented.

    • Action Item 10: Consider Approval of an Increase in the Medical Services Fee

      Assessment of a Medical Services Fee of $47.00 to all registered Texas Woman’s University students per regular semester or 12-week summer session and a prorated fee for each 6-week or shorter term of the summer session not to exceed $25.00, effective Fall 2015, was approved as presented.

    • Action Item 11: Consider Approval of an Increase in the 2015-2016 Housing Rates (Exhibit 2286)

      Increase in the 2015-2016 Housing Rates of 3.8% or a flat $50 per semester, effective Fall 2015, was approved as presented.

    • Action Item 12: Consider Approval of Increase to the 2015-2016 Meal Plan Rates (Exhibit 2287)

      Increase in the 2015-2016 Meal Plan Rates of 3% or $44 per semester, effective Fall 2015, was approved as presented.

    • Action Item 13: Consider Approval of an Increase in the Student Union Fee Pending Legislative Approval (https://www.youtube.com/watch?v=zjVPvVK6QO8)

      Assessment of a Student Union Fee up to $150.00 to all registered Texas Woman's University students per regular semester or 12-week summer session and a prorated fee for each 6-week or shorter term of the summer session not to exceed $75.00 per term and, if legislative approval is granted, the Student Union Fee would be effective Fall 2015, was approved as presented.

    • Action Item 14: Consider Approval of an Increase in the Technology Fee

      Increase in the Technology Fee from the current rate of $17.35 per semester credit hour to $22.50 per semester credit hour, effective Fall 2015, was approved as presented.

    • Action Item 15: Consider Approval of an Increase in the Differential Tuition for the Department of Communication Sciences and Disorders

      Increase in the Differential Tuition for graduate students in the Department of Communication Sciences and Disorders from $10 per semester credit hour to $20 per semester credit hour, effective Fall 2015, was approved as presented.

    • Action Item 16: Consider Approval of an Increase in the Differential Nursing Program Tuition for the College of Nursing (Exhibit 2288)

      Increase in the Differential Nursing Program Tuition in the College of Nursing from the current rate of $35 per semester credit hour for all Nursing students by $15 per semester credit hour for students in the Undergraduate (UG) Program, $20 per semester credit hour for students in the Graduate Master’s (GD MS) Program, and $25 per semester credit hour for students in the Graduate Doctorate (GD PhD/DNP) Programs, effective Fall 2015, was approved as presented.

    • Action Item 17: Consider Approval to Increase Differential Tuition for Graduate Students and to Implement a Differential Tuition for Undergraduate Student in Business Courses in the School of Management (Exhibit 2289)

      Increase in the Differential Tuition for graduate students in the School of Management by $40 per semester credit hour and implementation of a first-time assessment of Differential Tuition for undergraduate students in business courses in the School of Management at the rate of $20 per semester credit hour, effective Fall 2015, were approved as presented.

    • Action Item 18: Consider Approval of an Increase in the Board Designated Tuition for the Fixed Tuition Price Plan (Exhibit 2290)

      Increase in the Board Designated Tuition for the Fixed Tuition Price Plan from $151.47 per semester credit hour to $162.41 per semester credit hour, effective Fall 2015, was approved as presented.

    • Action Item 19: Consider Approval to Extend the Oklahoma Nonresident Tuition (Exhibit 2291)

      Extension of the nonresident tuition for undergraduate students residing in Oklahoma, this being in the best interest of Texas Woman’s University and not causing unreasonable harm to any other institution, effective Fall 2015, was approved as presented.

    • Action Item 20: Consider Approval of an Expenditure from the Technology Fee Fund Balance

      An expenditure of up to $1.8 million from the Technology Fee Fund Balance for technology projects was approved as presented.

    • Action Item 21: Consider Approval of an Allocation from the Fitness and Recreation Fund Balance for the Outdoor Pool

      Allocation of up to $305,000 from the Fitness and Recreation Fund Balance for the cost associated with the removal of the outdoor pool and filling the remaining space with dirt and sod was approved as presented.

    • Action Item 22: Consider Acceptance of Gifts to TWU (Exhibit 2292)

      Acceptance of all of the gifts received by the University from October 1, through December 31, 2014 and all transfers received by TWU from the TWU Foundation was approved as presented in the Campaign Performance Report.

  8. Full Board Agenda
    • Action Item 23: Consider Approval and Adoption of the Recommended Edit of Article II of the TWU Regent Bylaws (Exhibit 2293)

      Motion: Dr. Scanlon McGinity motioned and Mrs. Chriss seconded. The motion passed with a vote of 9-0-0 (as amended).

      Ms. Destinee Waiters, General Counsel and Associate Vice President of Compliance, explained that the proposed edits ensure that the two elected positions of the Board Chair and Vice Chair will have sufficient institutional knowledge and training prior to taking these leadership roles and clarify that the election will take place at the beginning of the February Full Board meeting.

      An amendment to the length of time from one year experience to two years of experience on the Board to be a candidate for the Chair and Vice Chair positions was approved.

      Motion: Mrs. Chriss motioned and Mr. Schrader seconded. The motions passed with a vote of 9-0-0.

      Adoption of the Administration’s recommended edits to Article II of the TWU Board of Regents Bylaws adding certain criteria for Board Officers and clarifying the Board Officer Election Process was approved as presented.

    • Report Item 24: Receive the Technology Security Report

      Mrs. Bancroft noted that Dr. Robert Placido, Associate Provost for Technology and Chief Information Officer, provided the Technology Security Report during Executive Session.

    • Report Item 25: Receive the Report on Texas Woman's University Policies and Procedures

      Ms. Waiters shared a slide presentation regarding the review of the University’s Policies and Procedures and outlined the structural changes that are developing in order to create clear and accessible policy format. A lengthy discussion was held concerning the establishment and transparency of policies as well as procedures, ownership of policies, compliance training, and strategy for the on-going currency and consistent training of policies and procedures.

      Ms. Waiters also provided an update on the search for the Compliance Director and an outline of the Office of the Compliance.

      Mrs. Bancroft stated that the University is going through a constant transition and that all communications and concerns should be directed through the Board Chair and the Chancellor. She commented that Dr. Feyten will have her first year as Chancellor and President of the University “under her belt” and said that her evaluation will be coming up in June. She also noted that the budget meeting will be held in August.

      Chancellor Feyten appreciated Regents Schrader and Scanlon McGinity’s comments about “keeping our eyes on the prize,” which is the students, the learning, the teaching, the research, and the service that the University provides, adding that the policies and procedures should be transparent and should facilitate the function of the whole University.

  9. Board Chair’s Report:
    1. Regents’ Remarks

      Mrs. Bancroft talked about the need for Board-member support of the University and Chancellor in whatever way to show that they are invested in the University, such as providing connections within their areas as well as financial support. She also acknowledged and thanked administrators and the University community for their support, stating that the Board appreciates this support.

      As a farewell, out-going Regents Bancroft, Chriss, Scanlon McGinity and Student Regent Candace Henslee shared their experiences during their tenure as members of the TWU Board of Regents.

  10. Chancellor and President’s Report

    Chancellor Feyten thanked out-going Regents for their support and presented each with a gift on behalf of the Board and the University as a small token of recognition and appreciation for their service on the Board.

    Dr. Feyten commented that this will also be Dr. Floyd’s last Board meeting after many years at the University. She thanked Dr. Floyd and recognized the tough decisions made throughout the years for the right reasons that kept the University in a safe, stable financial position.

    Dr. Feyten noted the following changes within her office, including:

    • the retirement of her assistant, Ms. Malinda Potynski;
    • the hiring of Ms. Lori Huslig as the Executive Assistant to the Chancellor;
    • the hiring of Mr. Kevin Cruser as the Director of Governmental and Legislative Affairs; and
    • the search for a Chief of Staff.

    She then introduced Mr. Cruser and stated that he will provide legislative updates in future meetings. Mr. Cruser addressed the Board, providing his experience in the political arena, sharing his priorities regarding issues that will affect TWU during this legislative session, and increasing TWU’s profile at the Capitol.

    Dr. Feyten provided updates on the searches for positions in the following areas:

    • University Advancement
    • Marketing and Communications

    She acknowledged the work of the Transition Committee with representation from across the University as well as the Denton community that helped Dr. Feyten set up a transition plan to determine what she needed to do and who she needed to meet with.

    Dr. Feyten thanked Regent Bancroft and her husband for funding the consultant company in regards to the University’s Strategic Plan.

    Mrs. Bancroft also recognized Regent Tonn for establishing a fund for students who age-out of the Foster Care System.

    Dr. Feyten discussed one of the challenges TWU faces, which is human resources, and another focus for TWU, which is the international perspective.

    Dr. Feyten stated that she would like to use this section of her report to address areas of interest for the Regents in future meetings, adding that she looks forward to receiving their feedback.

    Mr. Schrader asked that during the budget meeting in August a discussion be held to inform the Board about how much money the University has and what will be done to move forward. Two areas, he specifically wanted discussed, were deferred maintenance and compensation.

    Dr. Feyten shared a video of TWU student Chris Como who coaches Tiger Woods under the direction of Dr. Young-Hoo Kwon, Professor in Kinesiology, and distributed a DVD created by Ms. Susan Sponsler, Interim Director of Marketing and Communications, of a different montage of the inauguration.

  11. Adjourn

    With no further business coming before the Board, the Board adjourned in its entirety at 11:42 a.m.

 

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