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Procurement Services Staff

Coordinator, Procurement Card

Lori Cantrell

  • Reviews University policies related to the program and submits recommendations for approval
  • Issues card
  • Maintains documentation of PCard activities
  • Answers day to day questions
  • Enforces University and State of Texas policy compliance

Administrator, Procurement Card

Vanna Parr

  • Administration of the program
  • Establishes credit limits
  • Establishes University policies related to the program

Departmental Staff/Faculty

Account Approver/Manager

  • Designates Cardholders
  • Approves each Cardholder’s monthly documentation online
  • Monitors fund accounts used for PCard transactions
  • Insures that all employees issued a card understand the department budget constraints
  • Keeps abreast of rules and regulations that govern purchases
  • Alerts the Department Head or PCard Coordinator if fraud or abuse is suspected

Cardholder

  • Follows all PCard policies, procedures, rules and guidelines
  • Maintains the necessary documentation related to purchases made with the PCard, such as original detailed receipts for the current fiscal year and three previous years
  • Notifies Account Approver/Manager when reconciliation is complete and ready for approval electronically in GCMS
  • Keeps abreast of rules and regulations that govern purchases
  • In the event the card is lost or stolen, contacts Citibank immediately and then the PCard Coordinator
  • Contacts the PCard Coordinator about a change of department or employment status
  • Notifies the PCard Coordinator when new 19 account starts and when an existing account closes

Citibank Customer Service 

  • Available 24 hours a day, 7 days a week
  • Assists the cardholder with general questions about the PCard account
  • If a PCard is lost or stolen, Citibank Customer Service should be notified immediately at 1-800-248-4553 and the Procurement Card Coordinator should be advised of action taken.
  • Prompt, immediate action can reduce our liability of fraudulent activity.  Remember, Texas Woman’s University is financially responsible for all charges made on the card until it has been cancelled.

page last updated 4/2/2014 3:38 PM