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Texas Womanís University Risk Management Education Program

Risk Management Education Program

The Center for Student Development, in accordance with Texas Education Code, Section 51.9361, provides annual risk management education for select student organizations and advisors. The CSD strives to help student organizations and advisors facilitate activities and experiences within a safe and productive environment. Each student organization is required to complete the Risk Management Education Program annually.

What is Risk Management?

Risk Management is the process of advising organizations of the potential and perceived risks involved in their activities, providing education about the guiding boundaries established for organizations, and taking corrective actions and proactive steps to minimize accidental injury and/or loss. Risk management provides educational programs, resources, and services to prevent or minimize physical, psychological, financial, reputational, environmental, and other potential harms associated with student organization activities.†Training is mandatory for all student organizations.

(Risk Management Manual)

Risk Management Education Program Requirements

To meet the minimum obligations under Texas Education Code, Section 51.9361, each registered student organization are required to participate in the program must ensure that the following components are completed by the established deadlines:

Component

Due Dates for Fall Groups

Due Dates for Spring Groups

(only open to orgs established after September 26th)

Complete and turn in Tier II Organization Petition(if applicable)

September 8th

Complete Tier I or Tier II Student Organization Risk Management Training

September 26th

††††††††††January 30th

Complete Student Organization Advisor
Online Risk Management Training

November 1st

††††††††† February 27th†††††

Adopt and submit to CSD a Risk Management Organization Policy

November 1st

††††††††††February 27th††††

Distribute copy of Risk Management Organization Policy to every member or prospective member of organization

November 1st

††††††††††February 27th

Tier I Organizations conduct organization-wide Risk Management training

within 30 days of completed training

††††††††††February 27th †

Complete and turn-in:

Tier I Risk Management Organization Training Form

Or

Tier II Online Risk Management Form

within 30 days of completed training

†††††††††††February 27th†

Tier Classification

Tier I Organizations

The following groups are required to attend the annual in-person Risk Management Education Training:

University Sanctioned Student Organizations

Social Fraternities and Sororities (members of CPC, IFC, NPHC, MGC)

Sports Clubs

Organizations that meet at least one (1) of the following guidelines:

·†††††††† Hosted, or plans to host, a large event† in which over 100 people attend

·†††††††† Hosted, or plans to host, events on- or off-campus that involve police services; handling of large sums of money; fire or site safety inspections; university or city special event permits; large budgets and/or the signing of contracts; rental of property such as boats, planes or stages for performances; ticketing practices;; use of university trademarks or logos for fundraising, etc.

·†††††††† Has been sanctioned within the previous two years for violations involving alcohol, hazing, drug, fire, or other life safety issues, travel, harassment, or sexual abuse

·†††††††† Requires organization members to travel frequently or considers travel an integral part of the purpose of the organization.

Tier I Organizations Requirements

Each organization is required to conduct an organization-wide Risk Management training. An outline of the Risk Management Organization Training is available†in the resource section below†as well as the Event Planning & Risk Management Activity. Students are encouraged to use both resources when training their organization.

After conducting the Risk Management Organization Training, the organization is required to complete the†Tier I Risk Management Organization Training Form and return it to the Center for Student Development by the set due date.

The following dates are offered for the Spring In-Person Risk Management Training:

Friday, January 16, 2:00-4:00pm, SU 110

Friday, January 30, 10:00am-12Pm, SU 110

Tier II Organizations

If an organization does not meet the above requirements and/or has a potential exemption, the organization is classified as a Tier II organization. The president of the organization must complete the Tier II Organization Petition annually online.† The completion of the petition does not guarantee the organizationís exemption for Tier I status or the in-person training.

Some areas of exemption could include:

·†††††††† Organizations that meet less than three (3) times per year

·†††††††† Organizations with no elected officers

·†††††††† Online organizations

Tier II Organizations Requirements

Tier II Organizations are not required to attend the in-person Risk Management Education Training. Tier II organizations will complete an online training module that includes information on hazing, alcohol and drugs, travel, and general Risk Management information. The president must complete the online module.

The president of the organization must complete and sign the online Tier II Online Risk Management Form by the assigned due date. The Tier II Online Risk Management Form ensures that the information presented at the Risk Management Education training is disseminated to members of their organization. The penalty for non-adherence to this policy will result in the organizationís loss of charter and/or university sanction.

Advisor Risk Management Education Training

Advisors are required to complete an online training module by November 1st. If the advisor fails to complete their training, the organization has thirty (30) days to remedy the situation by having the advisor complete the module or selecting a new advisor who completes the module. The penalty for non-adherence to this policy will result in the organizationís loss of charter and/or university sanction.

Resources

Important Forms

Risk Management Manual (link here)

Tier I Risk Management Organization Training Form (link here)

Tier I Risk Management Organization Training (link here)

Tier II Organization Petition (link here)

Tier II Student Organization Risk Management Training (link here)

Tier II Online Risk Management Form (link here)

Risk Management Organization Policy Model (link here)

Advisor Online Risk Management Training (link here)

Advisor Risk Management Completion Form (link here)

Travel Resources & Forms

Student Travel: any off-campus travel planned or sponsored by student organizations or its members as part of the organizationís activities. When traveling, it is important to plan ahead! Please use the listed resources and forms to ensure all parties understand their expectations on student organization-related travel.

Remember, an authorized university representative (or advisor) is required to be present at any activity involving travel.

· Student Travel Checklist - assists with your planning process and keeps all required information in one place. This is the best tool to communicate all of your travel information with your advisor.

· Student Commitment Contract - for use at the beginning of your travel planning process to ensure that all students are aware of their commitment to travel

· Liability Contract - can be used for any off-campus trip/activity

· Student General Travel Contract - behavior contract for general travel (Helping Hands, service events, special speakers, etc.)

· Student Conference Travel Contract - behavior contract for conferences. Includes stipulation to attend all aspects of the conference, including pre-conference, on-site, and post conference meetings, as well as any post conference evaluations

· Advisor Travel Exemption Form - petition form for students wishing to travel without their advisor, especially when driving University vans without an†advisor

Contacts

Center for Student Development
Student Union; Room 134
940-898-3626

Greek Life Coordinator
Caisha Jones

CJones52@twu.edu

Student Union; Room 116H

Coordinator for Leadership Development
Garrett Isom

Gisom@twu.edu

Student Union; Room 116A

Student Life Office

Student Union; Room 206
940-898-3615


page last updated 12/16/2014 2:57 PM