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Student Organizations: Plan Your Event!

To ensure a successful and event, plan your events and schedule all requests well before the semester begins. Take into consideration special requests (ie, tables, trashcans, technology) in advance. For student organizations, all form submissions must be made to The Office of Student Life.  The student organizatoon advisor approval is also required.

Multi-purpose Room: If the meeting is one where food will be served, the only room that allows food is the Multipurpose Room (3620, 3rd floor). This meeting space must be reserved if food will be served.
Multi-Purpose Room Reservation Form

Multipurpose Room Arrangements

The multipurpose room can be arranged in any way you request, with some limitations. The request form asks what type of room arrangement will you need. Below are several options for the room layout, but if you would like something different, just be specific on the request form.
Room Layout Options

Other Room Reservations Options- Dallas Campus

The additional rooms available for reservation through the Student Life Office are:
1. SGA Office, Room 3606
2. Student Organization Office, Room 3609
3. Student Life Conference Room, 3604

Registered Student Organizations may also reserve classroom space or the 1st floor auditorium for their event, as long as food is not served. To reserve any of these, you will need to contact Conference Services.

Submit "Dallas & Houston Facility Reservation Form" from
- Requests for rooms must be submitted to Student Life 30 days in advance of the scheduled meeting. NOTE: The Advisor Signature must be on the form when submitted.

Complete "Large Event Form"; activity/meeting with 100 persons or more
 - In those instances where anticipated attendance in a meeting/program is 100 persons or more, a Large Event Form must accompany the Request Form. Please submit the necessary form a month in advance to allow for review and hopeful approval. NOTE: Approval for a Large Event is placed before a University committee for consideration.

-          If you are inviting an outside organization to campus, additional approval may be required.

Other Student Organization Events or Requests:

Complete the Student Organization Request Form for registered student organizations needing tables and/or chairs for a particular function (fundraisers, box drives, etc). Student Life needs at least a week in advance so that a Work Order can be placed. Facilities Management needs minimally a 3 day notice with requests.

Reminder: No meetings or activities (sponsored by registered student organizations) can be scheduled during the last week of classes nor during final exams on the University campus.   Registered student organization meetings and programs must be held in days prior to the last week of classes and during final exams. The University sets these two weeks apart from others each semester for students to focus strictly on preparing for classes. No requests for space or rooms during these two week will be approved for student organizations.

Publicity: Announcements can be placed in two locations ONLY: on the 3rd floor free speech board and in The Office of Student Life.
Please present all materials to the Student Life Office that you wish to post in their office. The 3rd floor public bulletin board is reviewed weekly, and items are cleaned/discarded as appropriate to make way for new material the coming week.

No Use of Tape or Other Adhesives is permitted on any surface of the building.  Please respect the House Rules for the T. Boone Pickens Institute of Health Sciences:
House Rules Policy

For questions about the room reservation process please contact Chre Parnell at or Kristin Spain at

page updated 4/25/2014 11:20 AM