Vacation Leave, Staff Handbook for Texas Woman's University

Human Resources

You are here: TWU Home > Staff Handbook > Vacation Leave

Texas Woman's University Staff Handbook
Employee Benefits: Vacation Leave

All regular staff employees are eligible for paid vacation leave in accordance with the following State of Texas schedule. A regular part-time employee shall earn and carry forward a pro rata share based upon the percent of time worked. Vacation shall be earned in accordance with the following schedule:

Total State Employment Including Prior Service	Hours Accrued per Month	Days Accrued per Year	Maximum Hours to Carry Forward to Next Fiscal Year
Less than 2 years	8	12	180
2 but less than 5 years	9	13.5	244
5 but less than 10 years	10	15	268
10 but less than 15 years	11	16.5	292
15 but less than 20 years	13	19.5	340
20 but less than 25 years	15	22.5	388
25 but less than 30 years	17	25.5	436
30 but less than 35 years	19	28.5	484
35 or more years	21	31.5	532

Vacation earned during one fiscal year may be carried forward to the next fiscal year subject to the maximums shown above. All hours of unused accumulated vacation leave which are above the maximum at the end of the fiscal year may be credited to the employee's sick leave balance as of the first day of the next fiscal year.

An employee will earn vacation entitlement beginning on the first day of employment with the University and terminating on the last day of duty (last physical day on the job). Credit for one month's accrual will be given for each month or fraction of a month of employment. Vacation with pay may not be granted until the employee has had continuous employment with the state for six (6) months, although credit will be accrued during that time.

Employees change to a higher accrual rate (based on years of total eligible service) on the first calendar day of the month if the employee's anniversary date falls on the first day of the month; otherwise, the increase will occur on the first calendar day of the following month.

Example: An employee who began work on September 6, 2002, would change from earning 8 hours to 9 hours on October l, 2004.

Employees who have eligible previous state service should contact the Office of Human Resources to secure proper credit for that employment toward vacation accrual. (See "Previous State Service" for additional details.)

Vacation ordinarily will be scheduled at the mutual convenience of the employee, the department, and the University. Where conflicts arise, the needs of the University and the department shall be paramount. The University may require employees to take vacation or compensatory time for closing of buildings to maximize energy conservation.

A staff employee who resigns, is dismissed, or separated from University employment is entitled to be paid for all vacation duly accrued at the time of separation from University employment, provided the employee has had continuous employment with the State of Texas for six (6) months. A credit maybe taken by the university against an employee’s vacation accruals; if at the time of separation has either been overpaid, and/or received compensation not legally entitled to from the University.

For additional information regarding vacation leave, please review TWU Policy 3.17 "Staff Attendance, Vacation, and Sick leave".

Return to Table of Contents

304 Administration Drive, Denton, TX 76201 TWU Switchboard: (940) TWU-2000