Introduction and purpose
The TWU Emergency Operations/Business Continuity Plan establishes guidelines for responding to emergencies occurring at Texas Woman's University campuses or in the immediate areas that may affect academic operations on the campuses.
The basic plan establishes an emergency management team, a reporting structure for the University, and assigns responsibilities for emergency response functions. The team is comprised of a policy and operational group. Plan activation, decision-making, coordination, and communication between the policy and operational groups are delineated for clarity.
Organization and Responsibility
This plan is divided into sections based on emergency types, organizational representatives, plan implementation, priorities, unit responsibilities, and contracts. Each section of the plan is typically divided into three subsections:
- General Information,
- “All Departments” Procedures, and
- Emergency Team Procedures.
Implementation of the Plan
An emergency is an event or series of events that disrupts some degree of University operation. The response by the University to the emergency will vary depending on the type and level of the event. The plan describes the response relative to the level of emergency and the framework for designating an Emergency Operations Director.
Emergency Plan Priorities
The Emergency Operations Group will function as a team to
- Assess the situation;
- Determine the resources necessary to cope with the emergency;
- Determine the resources available for the response;
- Determine individual assignments of the staff;
- Establish liaison with other agencies; and
- Monitor the progress of the emergency operations and respond appropriately.
The Plan assigns responsibilities to operating units that generally parallel their normal day-to-day functions. The normal functions that do not contribute directly to the emergency operation may be suspended for the duration of the emergency. The efforts that would normally be required for those functions will be redirected to the accomplishment of emergency tasks by the unit concerned.
The emergency management organization described in the basic plan relies on certain operating units of the University to perform needed functions. This section identifies the specific assignments to University operating units that are reflected in the basic plan.
Annexes for Operating Units
The responsibilities, expectations, lines and methods of communication, priorities, and coordination within the plan are generally outlined for the operating units to carry out their emergency functions. These annexes must include availability of personnel, equipment and facilities to perform assignments as directed by the Emergency Operations Director, as well as instructions regarding documentation during an emergency.
Annexes include provisions for regular testing and evaluation of the procedures with the predefined personnel (as listed) in conjunction with Risk Management. Refinements and updates will be made as necessary.
Operating units are responsible for developing and implementing training programs for its unit employees to ensure familiarity with emergency response procedures and encourage individual and family preparedness plans that could provide a higher level of comfort for responders when needed at that university.
Departmental Emergency Plan Development
Every department on each campus is required to develop and maintain a Departmental Emergency Plan. The Departmental Emergency Plan template can be found here. To complete the plan, fill in the blanks, and save the document where it will be accessible for future updates. Email a copy to the Director of Environmental, Safety and Health and print a copy, and maintain it in the department where it will be easily accessible by all employees.
Each department must communicate its procedures to employees, students, and visitors to ensure that the necessary actions are carried out in an emergency situation. It is recommended that all new employees are given training on these procedures when they join a department by the ADSO on the employee's first day.
Departments may request floor plans for use in development of departmental emergency plans by contacting the Risk Management.
page updated 1/6/2015 2:34 PM