- use MapQuest internet mapping service, or
- keep a log of odometer readings from the traveler’s vehicle that includes dates of travel and point to point locations and submit the TWU Business Travel Mileage Guide Log with the travel voucher.
NOTE: When several employees are traveling on the same date to the same place by personal vehicle, they are expected to share transportation (four persons to a car). Each passenger may submit a Travel Voucher to claim meals/lodging and should give the name of the person who furnished transportation. The owner of the vehicle may claim mileage in addition to meals/lodging. Exceptions must be approved by the Chancellor or a Vice President.
Mileage for out-of-state locations: Employees who drive their personal vehicles rather than fly to out-of-state locations are required to fill out the Justification of Mileage vs Airfare Form to determine the most economical mode of transportation. The less expensive mode will be the one used for reimbursement. Employees who prefer to drive should also investigate the cost of renting a vehicle from one of the state contracted rental car agencies as it is possible that this option might be less costly than driving a personal vehicle.
page last updated 5/9/2013 8:15 AM