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Minutes of the Meeting of February 19, 2010

The February 19, 2010 meeting of the Texas Woman’s University Board of Regents was called to order at the appointed time and place by Mr. Harry Crumpacker, Board Chair and Presiding Officer. Present were Mr. Crumpacker, Mrs. Sue Bancroft, Ms. Lola Chriss, Mrs. Virginia Dykes, Ms. Rae Lynn McFarlin, Dr. Cecilia Moreno, and Mrs. Mary Wilson, constituting a quorum.

There was no executive session.

The Board considered approval of the minutes of the Board meeting of November 6, 2009, the Board teleconference of November 13, 2009, and the Joint Finance and Audit Committee and Board meetings of October 26 and December 4, 2009. Upon motion by Mrs. Dykes and second by Ms. Chriss, these minutes were unanimously approved. Mr. Crumpacker noted that no registrations of public testimony items were received for this Board meeting.

Mr. Crumpacker called for consideration of the Finance and Audit Committee items. Mrs. Bancroft made a motion for approval of the personnel report (Exhibit 2080), the acceptance of grants (Exhibit 2081), and the contracts and agreements (Exhibit 2082). The motion was seconded by Dr. Moreno and unanimously approved. After motion by Mrs. Wilson and second by Mrs. Bancroft, the Board voted unanimously for approval to request the Texas Higher Education Coordinating Board for Approval of the Parking Garage Building at the TWU T. Boone Pickens Institute of Health Sciences – Dallas Campus in the amount of $7.67 million, the money for this project to come from Board Designated Tuition Fund Balance (Exhibit 2083). Next, a motion was made by Mrs. Bancroft and seconded by Mrs. Dykes for approval to amend the TWU Endowment Investment and Distribution Policy (Exhibit 2084). All voted in favor. Mrs. Wilson made a motion to increase the Board Designated Tuition by $10 per semester credit hour to $118 per semester credit hour, effective Fall 2010 (Exhibit 2085), which motion was seconded by Dr. Moreno and unanimously approved. A motion was made by Mrs. Bancroft to approve a decrease in the Publication Fee from $10 per semester to $2 per semester, effective Fall 2010, which was seconded by Dr. Moreno, and all voted in favor. After motion by Mrs. Bancroft and second by Mrs. Wilson, the Board voted unanimously for approval of an increase in the budget for the Margo Jones Roofing Project from $508,000 to $593,500, the additional $85,500 to come from Tuition Revenue Bonds Series 2002. A motion was made by Mrs. Dykes and seconded by Dr. Moreno for approval for the Vice President for Finance and Administration to enter into a contract with SLR Roofing Systems for $566,500, including contingency, for the Margo Jones Roofing Project (Exhibit 2086). All voted in favor. After motion by Dr. Moreno and second by Mrs. Dykes, the Board voted unanimously for approval to establish three alternative, short semesters within the Fall and the Spring Semesters and to prorate fees as appropriate (Exhibit 2087). A motion was made by Mrs. Bancroft for approval of the Phase III and IV Electrical Infrastructure Project in the amount of $4,234,957, the funds for this project to come from sources shown in Exhibit 2088, which was seconded by Mrs. Wilson, and all voted in favor. Dr. Moreno made a motion for approval of the Audit Charter of the Office of Internal Audits (Exhibit 2089). The motion was seconded by Mrs. Dykes and unanimously approved.

Mr. Crumpacker then called for consideration of the Institutional Development Committee items. Mrs. Dykes made a motion, seconded by Mrs. Wilson, for acceptance of the gifts to TWU (Exhibit 2091). All voted in favor.

Next, Mr. Crumpacker called for Academic Affairs Committee items. Dr. Moreno made a motion for approval of the University Mission Statement (revised) and the Table of Programs (no change) prior to submission to the Texas Higher Education Coordinating Board (Exhibit 2092), which motion was seconded by Mrs. Wilson and unanimously approved.

Mr. Crumpacker called for consideration of the Information Services Committee items. A motion was made by Mrs. Dykes and seconded by Ms. Chriss for approval to increase the Undergraduate and Graduate U.S. Application Fee, Course Add/Drop Fee, and Transcript Order Fee, to take effect immediately except that the Application Fee increase applies only to applications received after this date (Exhibit 2093). All voted in favor.

Mr. Crumpacker called for consideration of Student Life Committee items. Mrs. Bancroft made a motion to discontinue the Student Union Fee and the Medical Services Fee Exemption for students enrolled in distance education, effective Fall 2010, which motion was seconded by Mrs. Wilson and unanimously approved. A motion was made by Mrs. Wilson and seconded by Ms. Chriss, and all voted in favor, for approval of an increase in the International Education Application Fee to a one-time $75 fee, effective Fall 2010 (Exhibit 2094). After motion by Dr. Moreno and second by Ms. Chriss, the Board voted unanimously for approval of an expenditure of up to $381,984 from the Pledged Auxiliary Fund Balance to repair the Guinn/Stark Commons Roof.

Next, a motion was made by Mrs. Bancroft and seconded by Mrs. Dykes to name the new TWU Science Building the “Ann Stuart Science Complex.” All voted in favor. Mr. Crumpacker then recognized Dr. Phyllis Bridges, Professor of English, and informed the Board that Dr. Bridges sent him a letter several weeks ago regarding Dr. Stuart and the naming of the Science Building. He read the following from her letter:

“As you are aware we are now observing a Decade of Achievement and the many accomplishments that all of us working together have made in the past ten years since the inauguration of Dr. Ann Stuart as our Chancellor and President. Our enrollment has grown from 8,624 in Fall 1999 to 13,338 in Fall 2009. The investment in technology has propelled our graduates into successful positions and allowed us to serve students all over the world through distance education. Our academic programs, always strong, have gained additional national and even international recognitions and honors. New apartments for student housing and numerous renovation projects have dramatically improved the Denton campus. The assets of the TWU Foundation have grown from approximately $11 million to over 17 million from 1999 to 2009. Private donations to TWU since Dr. Stuart joined us have grown under her leadership to the phenomenal amount of right at $50 million gained in one decade. Our success in grant acquisitions is at an all time high. The opening of the new campus in Houston and the current construction of a new campus in Dallas are exceptional achievements and clear evidence of outstanding leadership. We can all take pride in the leadership of the Board of Regents and our Chancellor, Dr. Ann Stuart, in working to meet the needs of our students and faculty and in setting our direction and guiding our progress.

To name the new science complex in honor of Dr. Stuart would be a validation of her leadership. It would also be in keeping with TWU tradition. We have ten presidents in our history. Five have served for as long as a decade. Four of those—Drs. Bralley, Hubbard, Guinn, and Huey—have buildings on campus named for them. Dr. Stuart is our fifth president to serve for a decade or more. It seems entirely appropriate and consistent to honor Dr. Stuart by designating the science complex now under construction and renovation in her honor.”

Mr. Crumpacker told Dr. Bridges that he was sorry that he did not think of this and that it was certainly fitting. He asked Dr. Bridges to stand. Dr. Bridges thanked the Regents and congratulated Dr. Stuart.

In the report from the Chancellor and President, Dr. Stuart said that she was thrilled, honored, and touched by this recognition. She said she could not imagine a better building to have her name associated with, adding that, if there were no women in science our future would be impaired. Dr. Stuart commented that she was glad the Regents were able to see the new Science Complex during the luncheon. She then thanked the Regents and Dr. Bridges and said that it would have been a perfect day if her husband, Mr. Ray Poliakoff, were here.

Dr. Stuart then called the Regents’ attention two a couple of newspaper articles and a playbill placed in their areas. First, she referred to the article in Robert Miller’s Column in The Dallas Morning News about the Virginia Chandler Dykes Leadership Awards Luncheon, commenting that this is the first time Mr. Miller has dedicated a full column to this event. She thanked Ms. Amanda Simpson, Director of News and Information in the Office of Marketing and Communications, for what she did in promoting this event and also thanked Mr. and Mrs. Dykes for this event. Secondly, Dr. Stuart referred to the notice in the Denton Record Chronicle regarding TWU’s 2009 Texas Higher Education STAR Award for the Partnering for Teachers Program with the Dallas Independent School District. She also mentioned that an article regarding the STAR Award also appeared in the University’s newspaper, the LASSO. Lastly, Dr. Stuart told the Regents that two pages were marked in the playbill before them reflecting wonderful color ads regarding TWU’s Decade of Achievement Campaign and the Virginia Chandler Dykes Award. She thanked and recognized Ms. Carolyn Barnes, Associate Vice President for Marketing and Communications, and Ms. Simpson for their marketing efforts in this campaign which celebrates the achievements of the University’s students, faculty, and staff.

Dr. Stuart then distributed two handouts of the new signage at the TWU Institute of Health Sciences – Houston. She explained that it was the same picture, just different views, of the building and the new signage, which reflects the scope of the University. Dr. Stuart stated that the addition of the College of Health Sciences and the Nelda C. Stark College of Nursing on the building is tremendously important to the Institute Health Science – Houston and is a better, more accurate representation of what is offered in Houston.

In conclusion, Dr. Stuart reminded everyone that the Founder’s Day Luncheon will be held on Thursday, April 8, 2010, on the Denton Campus. She mentioned that the recipients for this year are the Denton Independent School District, whose Superintendent Ray Braswell will be accepting the honor for the school district partnership; Dr. Glenda Brock Simmons, who will be receiving the individual award for her on-going support of and commitment to TWU; and the Women Air Force Service Pilots (WASP), who will be honored for having the WASP archives housed in the TWU Blagg-Huey Library, which brings attention from the military and scholars from around the world. She added that Senator Kay Bailey Hutchison and Representative Kay Granger successfully passed a resolution for the creation of a Medal of Honor cast in gold to be presented to all surviving WASPs in honor of their service during War World War II. Dr. Stuart also recognized Ms. Dawn Letson, Special Collections Coordinator in the TWU Blagg-Huey Library, and Dr. Katherine Landdeck, Associate Professor of History, for their instrumental efforts in the WASP collection.

As he brought the meeting to a close, Mr. Crumpacker thanked everyone for attending today’s meeting and again acknowledged the Board’s recognition of our Chancellor’s accomplishments by naming the new Science Complex in her honor.

There being no other business, the meeting concluded.

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