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Minutes of the Meeting of June 6, 2014

The June 6, 2014 meeting of the Texas Woman’s University Board of Regents was called to order at the appointed time and place by Mrs. Sue Bancroft, Board Chair and Presiding Officer, who stated that this meeting of the Board was being broadcast, as required by state law.  Mrs. Bancroft then called roll to identify the Regents.  Responding that they were present were Mrs. Lola Chriss, Ms. Anna Maria Farias, Mrs. Debbie Gibson, Ms. Candace Henslee, Dr. Ann Scanlon McGinity, Mrs. Nancy Paup, Mr. George Schrader, Dr. Melissa Tonn, and Mrs. Mary Wilson, constituting a quorum.

Mrs. Bancroft announced that the Board would adjourn for Executive Closed Session to discuss legal and personnel matters, including the employment contract of the Chancellor and President and faculty for promotion, tenure, and emeritus status, under V.T.C.A. Government Code Sections 551.071 and 551.074, respectively.  At the conclusion of the Executive Closed Session, the Chair reconvened the meeting of the Board into open session, a quorum being present.

Mrs. Wilson made a motion to authorize the Chair of the Board of Regents and Regent Schrader to agree, in principle, to a draft employment agreement, to finalize the terms of the agreement with Carine M. Feyten, Ph.D., the new Chancellor and President of the University, and to execute a finalized agreement consistent with those instructions given during Executive Session.  The motion was seconded by Mrs. Chriss and unanimously approved.

Next, the Board considered approval of the minutes of the joint meeting of the Finance and Audit Committee and the Board of February 14, 2014; the meetings of the Board’s Chancellor Search Committee of February 17, March 5, and March 6, 2014; the quarterly Board meeting of February 21, 2014; the Board meeting of March 28, 2014, and the teleconferences of April 1, and April 18, 2014.  Upon motion by Ms. Farias and second by Mrs. Wilson, these minutes were unanimously approved.

Mrs. Bancroft noted that no registrations of public testimony items were received for this Board meeting.

Mrs. Bancroft then called for the Finance and Audit Committee items.  Mrs. Gibson moved for approval of the personnel report (Exhibit 2249), which motion was second by Dr. Tonn, and all voted in favor.  After motion by Ms. Farias and second by Mrs. Chriss, the Board voted unanimously for acceptance of grants (Exhibit 2250).  Next, the contracts and agreements (Exhibit 2251) were approved after motion by Mrs. Paup and second by Dr. Tonn.  All voted in favor.

Mrs. Bancroft called for consideration of the University Advancement Committee items.  A motion was made by Mrs. Wilson for acceptance of gifts to TWU (Exhibit 2252), which was seconded by Ms. Farias and unanimously approved.

Mrs. Bancroft called for consideration of Academic Affairs Committee items.  Ms. Farias made a motion for approval of faculty development leaves as listed in Exhibit 2253.  The motion was seconded by Mrs. Wilson and all voted in favor.  Ms. Farias made a motion, seconded by Dr. Scanlon McGinity, for approval of faculty for promotion and/or tenure and retiring faculty for emeritus status, the University having followed the required process and having met and competed the required standards, these approvals being recommended by the Provost and Chancellor and President, as set out in Exhibit 2254.  The motion unanimously passed.

Next, Mrs. Bancroft called for the Enrollment Services Committee items.  A motion was made by Dr. Tonn, seconded by Mrs. Paup and all voted in favor, for approval of an amendment to Article III of the Bylaws of the Board of Regents regarding standing committees of the Board by adding the Enrollment Services Committee in Section 2 and adding Section 2.5 to reflect the responsibilities of the Committee (Exhibit 2255).

Mrs. Bancroft called for consideration of Student Life Committee items.  After motion by Mrs. Chriss and second by Ms. Farias, the Board voted unanimously for approval of an expenditure of up to $215,000 from the Pledged Auxiliary Fund Balance for the purchase of furniture for renovated student rooms in Guinn Hall.  Mrs. Wilson made a motion for approval to authorize the expenditure of up to an additional $1,035,000 from the Pledged Auxiliary Fund Balance for the exterior weatherproofing in Stark and Guinn Halls.  The motion was seconded by Dr. Tonn and all voted in favor.  Ms. Farias made a motion for approval to authorize the expenditure of up to an additional $1,355,000 from the Student Center Fund Balance for the fire life safety upgrades in the Student Center, which motion was seconded by Dr. Scanlon McGinity and unanimously approved.  Dr. Tonn made a motion, seconded by Mrs. Paup, for approval of the Board of Regents Policy 6.01 Student Tuberculosis Screening and Case Management (Exhibit 2256).  All voted in favor.

In the report from the Chancellor and President, Dr. Ann Stuart began her farewell remarks by sharing with the Board that Mrs. Ann Williams, former Regent and Founding Artistic Director of the Dallas Black Theater, retired this year and had her Farewell Gala at the Meyerson Symphony Center in Dallas.  She noted that Alvin Ailey performed during the Gala as well as a ballet company from Houston.  Dr. Stuart commented that Mrs. Williams was magnificent at the end, coming onto the stage in a gorgeous gown, accepting flowers, and doing a wonderful dancer’s gesture.  She added that Mrs. Williams’ Dance Company is the longest standing, regional dance company to survive over all these years, which is a wonderful statement for Dallas, but that it is a better statement for Mrs. Williams, noting that they also travel internationally and that Mrs. Williams always talks about TWU.  Dr. Stuart noted that Mrs. Williams is a Distinguished Alumna of TWU and in the Texas Women’s Hall of Fame.  She informed the Regents that Mrs. Williams approached her about donating her papers to the Women’s Collection of the archives at TWU.  Secondly, she showed a picture of herself with Governor Rick Perry during her induction into the Texas Women’s Hall of Fame and stated that she loved the placement of her picture with Mrs. Anita Perry in the program.  Dr. Stuart mentioned that she lobbied very hard to have TWU become the permanent home of the Texas Women’s Hall of Fame and that it was humbling to see the group of women she will be joining.  She then said that today she began the day thinking about D-Day and remembering her husband, the late Mr. Ray R. Poliakoff, who landed 13 days after the beaching at Normandy.  Dr. Stuart commented that this day was significant in their lives and added that she listened to testimonials from veterans who showed up in Normandy for the day’s ceremonies and thought that today was a proper day to have the farewell conversation with the Board.  She then showed the Regents the ring that was presented to her during a small reception at the University.  Next, Dr. Stuart told the Regents that she hoped that they will enjoy the Marking New Trails:  An Informal History of the Texas.   She stated that she underwrote this book because the history of TWU had not been updated for a number of years.  Dr. Stuart noted that the new book builds on the first history of the University, which was published during the University’s centennial in 2001.  She commented that she asked Dr. Phyllis Bridges, TWU’s Cornaro Professor of English, to form a group of individuals to produce a book filled with pictures and stories about the University.  Dr. Stuart said that the book is beautifully done and hoped that the tradition continues every decade.  Lastly, she said that today’s meeting has shown what a good place TWU is, that the University has the best Regents as well as the best Cabinet, faculty, and staff, and that Dr. Carine Feyten is going to have a joy working and bringing the University forward.  She thanked the Board for the opportunity to work with them and to serve as TWU’s Chancellor.

Mrs. Bancroft then presented Dr. Stuart with a gift that included cards from the Regents reflecting how much it has meant to them to work with her.  As she brought the meeting to a close, Mrs. Bancroft thanked everyone for being at today’s meeting.

There being no other business, the meeting concluded.

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