Minutes of the Meeting of February 22, 2013
The February 22, 2013 meeting of the Texas Woman’s University Board of Regents was called to order at the appointed time and place by Mr. Mike McCullough, Board Chair and Presiding Officer. Present were Mr. McCullough, Mrs. Sue Bancroft, Ms. Adriana Blanco, Ms. Lola Chriss, Mrs. Debbie Gibson, Dr. Ann Scanlon McGinity, Dr. Cecilia Moreno, Mr. George Schrader, Dr. Melissa Tonn, and Mrs. Mary Wilson, constituting a quorum.
There was no executive session.
The first item of business was the election of Officers of the Board. Mrs. Wilson nominated Mrs. Bancroft as Board Chair and Presiding Officer. Mrs. Bancroft nominated Mrs. Wilson as Board Vice Chair and Assistant Presiding Officer. There being no further nominations, Mrs. Bancroft was unanimously elected, and there being no further nominations, Mrs. Wilson was unanimously elected. Mr. McCullough nominated Mr. John Lawhon as Secretary to the Board. There being no further nominations, Mr. Lawhon was unanimously elected. Mr. McCullough congratulated each of the elected officers and handed the gavel to Mrs. Bancroft. He stated that he wanted to take this opportunity to tell each of the Regents that he saluted their dedicated service to TWU, that it was an honor to serve this University and distinguished Board, and that he appreciated their confidence in him to serve as Chair of the Board. Mr. McCullough said that the success and national recognition of TWU is due to the leadership efforts of Chancellor and President Ann Stuart and the Board, including the Student Regent. With appreciation, he said, he leaves this Board, who is now in the hands of the astute and charming Mrs. Bancroft. Mrs. Bancroft thanked Mr. McCullough and stated that it was a pleasure having him as Chair of this Board; that his leadership represented the University very well all over the State, but especially in Dallas; and that there was not a better example of a Board Chair.
Next, the Board considered approval of the minutes of the Board of November 16, 2012. Upon motion by Mrs. Gibson and second by Mrs. Wilson, these minutes were unanimously approved.
Mrs. Bancroft noted that no registrations of public testimony items were received for this Board meeting.
Mrs. Bancroft then called for the Finance and Audit Committee items. Ms. Chriss made a motion for approval of the personnel report (Exhibit 2199), the acceptance of grants (Exhibit 2200), and the contracts and agreements (Exhibit 2201). The motion was seconded by Mr. McCullough and all voted in favor. A motion was made by Mr. McCullough for approval to enter into an agreement with LOGIC (Local Government Investment Cooperative) and to approve the Resolution in Exhibit 2202 for the purpose of investing funds in a state-approved investment pool for Texas government entities, which was seconded by Dr. Moreno and unanimously approved. A motion was made by Mrs. Wilson, seconded by Mrs. Gibson, and all voted in favor, for approval to expand the Depository Banking Agreement with BBVA Compass to include the option of a stand-alone public money market account (Exhibit 2203). After motion by Dr. Moreno and second by Ms. Gibson, the Board voted unanimously for approval to increase Board Designated Tuition by $8.36 per semester credit hour from $121.84 per semester credit hour to $130.20, effective immediately (Exhibit 2204). Mrs. Gibson made a motion for approval to increase Differential Tuition for Dental Hygiene and Nursing; to begin charging Differential Tuition for the School of Management, Department of Health Studies, Department of Communication Sciences, School of Library & Information Studies, and the Department of Fashion and Textiles; and to add a Personal Music Lesson Fee as set out in the corresponding Exhibit 2205, effective Fall 2013. The motion was seconded by Dr. Scanlon McGinity and all voted in favor. Dr. Moreno made a motion for approval of an increase in the Housing Room Rates as set out in the corresponding Exhibit 2206, effective Fall 2013, which motion was seconded by Mrs. Wilson and unanimously approved. A motion was made by Dr. Moreno and seconded by Mrs. Gibson, and all voted in favor, for approval of an increase in the Meal Plan Rates as set out in the corresponding Exhibit 2207, effective Fall 2013. Mrs. Wilson made a motion, which was seconded by Mr. Schrader and unanimously approved, for approval of a decrease in the Fitness and Recreation Fee as set out in the corresponding Exhibit 2208, effective Fall 2013. A motion was made by Mrs. Gibson, seconded by Dr. Moreno, and all voted in favor, for approval of an increase in the Student Union Fee as set out in the corresponding Exhibit 2209, effective Fall 2013. In an effort to facilitate going forward with the presidential search, Mrs. Bancroft stated that Item VI.J. of the Agenda will be considered by the full Board at this time; therefore, a motion was made by Mr. McCullough to authorize the Vice President for Finance and Administration to enter into a contract with a vendor to provide search assistance for the position of Chancellor and President, which was seconded by Mrs. Wilson and unanimously approved. Mrs. Bancroft noted that Item VI.K. of the Agenda had been removed from consideration at this time. Next, Dr. Scanlon McGinity moved for approval to authorize the Vice President for Finance and Administration to enter into a contract with Quality Excavation, LTD for repaving of Old Main Drive at a cost not to exceed $536,000, the funds to come from Board Designated Tuition Fund Balance (Exhibit 2210), which was seconded by Mrs. Gibson. All voted in favor. A motion for approval of the Audit Charter of the Office of Internal Audits (Exhibit 2211) was made by Mr. McCullough, seconded by Dr. Scanlon McGinity, and unanimously passed.
Mrs. Bancroft called for consideration of the Institutional Development Committee items. Dr. Moreno made a motion, seconded by Ms. Chris, for acceptance of the gifts to TWU (Exhibit 2212). All voted in favor.
Mrs. Bancroft next called for consideration of Academic Affairs Committee items. After motion by Dr. Moreno and second by Mrs. Gibson, the Board voted unanimously to approve the proposal from the School of Occupational Therapy for a Doctor of Occupational Therapy (OTD) degree, authorizing the courses to be taught in a hybrid format, that is, by distance and face-to-face delivery, subject to approval by the Texas Higher Education Coordinating Board (Exhibit 2213). Mrs. Gibson next made a motion for approval of the proposal from the Department of Teacher Education for distance delivery of the Master of Education (M.Ed.) in Special Education, subject to approval by the Texas Higher Education Coordinating Board (Exhibit 2214). The motion was seconded by Dr. Moreno and all voted in favor. A motion for approval of technology projects listed in Exhibit 2215 in the amount of $550,000, to be funded from Technology Fee Fund Balance, was made by Mrs. Wilson, seconded by Dr. Scanlon McGinity, and unanimously passed.
Mrs. Bancroft called for consideration of Student Life Committee items. A motion was made by Dr. Moreno and seconded by Mr. Schrader, and all voted in favor, for approval of an expenditure of up to $188,540 from the Pledged Auxiliary Fund for the purchase of furniture for overflow housing. After motion by Mr. Schrader and second by Mrs. Wilson, the Board voted unanimously for approval of a Hubbard Hall Project to be funded from Pledged Auxiliary Fund Balance in the amount of $473,000 as set out in Exhibit 2216.
In the report from the Chancellor and President, Dr. Stuart began by stating that she had three brags that are reflective of the University’s aspirations. First, she said, Texas Woman's University was invited to the Texas Higher Education Coordinating Board, where TWU was recognized for excellence on the TWU Institute of Health Sciences – Houston Center and the TWU T. Boone Pickens Institute of Health Sciences – Dallas Center. She said that she and Mr. Harold Johnson, Associate Vice President for Facilities Management and Construction, gave a presentation on the energy efficiency of the two centers and TWU’s continued efforts to increase partnerships, develop collaborations, and secure other sources of funding to extend and maximize limited resources. Second, Dr. Stuart commented that she and Dr. Brenda Floyd, Vice President for Finance and Administration, provided testimony before the House and Senate Higher Education Committees last year and said that legislators responded in a nice way with touching and reaffirming comments being made about the University during the last decade, and that TWU is well-positioned with legislature. Third, she mentioned that The Bob Bullock Texas State History Museum is presenting a multi-part lecture series featuring Texas women describing their impact on the State. Dr. Stuart said that she is thrilled to be the inaugural speaker during the exhibition entitled, Women Shaping Texas in the 20th Century, where she will give a presentation and hold a discussion about the importance and challenges of educating future generations of Texas women. She added that an invitation will be sent to all the Regents.
Dr. Stuart then announced that every TWU Regent whom she served under, starting in 1999 and including the Regents just going off the Board, were invited to a luncheon during the regular Board of Regents meeting of June 7, 2013 at the TWU T. Boone Pickens Institute of Health Sciences – Dallas Center, to reconnect.
In appreciation of Regents going off the Board, Dr. Stuart recognized Mr. McCullough, Dr. Moreno, Mr. Schrader and Ms. Blanco and thanked them for their special relationships and service on the Board. She presented each with a gift, which was a mesquite wood box with turquoise inlays. Dr. Stuart noted that she found a wood maker in Bastrop, Texas that makes these boxes and started a tradition a decade ago of giving each outgoing Regent a box. She said that legislators are given these boxes as well, adding that, as she visits legislators, she is very proud that they display these boxes in their offices. Dr. Stuart also presented each of the outgoing Regents with a framed Resolution, signed by Governor Rick Perry, for their contributions as a TWU Regent.
Regarding the Senate Finance Committee testimony, Dr. Stuart stated that a committee is being formed on governance in institutions of higher education. She said that, as has been reported in newspapers everywhere, Lieutenant Governor David Dewhurst defended The University of Texas - Austin President Bill Powers before the Senate. Dr. Stuart commented that this committee will look at the relationship between Regents and the administration of institutions of higher education, where Regents oversee policy decisions without micromanaging an institution. She thanked the TWU Regents for the wisdom they provide TWU. Dr. Stuart stated that problems arise when Regents step over to look at operational issues instead of the vision of an institution. She said that TWU’s administration depends on its Board to help the University stay on course, to be aspirational in the goals and vision of the University, and, lastly, to trust the administration to do their jobs in moving the University forward.
With regard to the upcoming Legislative Reception, Dr. Stuart distributed the invitation to the Board members that was sent to many important state leaders, including Senators Judith Zaffirini, Royce West, Craig Estes, and Representative Myra Crownover. The reception, she said, would be held on Tuesday, February 26, to thank state leaders for their support of TWU as she prepares to retire in 2014. Dr. Stuart noted that 54 individuals had already responded, stating that that the reception will be held in The Read Room of The Headliners Club in Austin and will be hosted by Regent Wilson.
Next, outgoing Regents made a few remarks. Dr. Moreno thanked Dr. Stuart and commended the work that is being done to promote TWU. She said that being on this Board has been a unique experience for her, starting at TWU as a student, continuing to receive benefits from the University throughout the years, and now as a Regent. Dr. Moreno stated that TWU’s uniqueness provides many opportunities and good programs for students, but only wished that more students from Laredo had the chance to attend TWU. Mrs. Bancroft thanked Dr. Moreno for her service on the Board and said that the Board was very fortunate and grateful to have her, Mr. McCullough, and Mr. Schrader and that much has been learned from their participation. To Mr. Schrader, she said, it was only “arrivederci.” Mr. Schrader stated that it was a pleasure to serve on this Board and that he takes pride in being associated with the University. Mrs. Bancroft noted that his experience and knowledge in the business world is very good for the University and prays that the governor will reappoint him to the Board.
In closing, Dr. Stuart brought the Board’s attention to the brochures at each of their places. The brochures, she said, are entitled, TWU Alumni Connection Guide, and called upon Ms. Anne Scott, Director of Alumni Relations, who explained that during the summertime the structure of the Alumni Relations and the Former Student Association (FSA) changed. She mentioned that the model, now in place, provides a strong central office that has numerous ways to reach a diverse population. Ms. Scott indicated that these brochures are placed on each students chair during commencement along with an alumni decal. The brochure, she said, gives students information on how they can connect to TWU after graduation by providing the web address for the TWU Alumni Relations Office, which gives them opportunities to connect on the web to develop professional networking through Linkedin and social networking on Facebook, to connect in person through alumni networks and chartered alumni groups, and also provides a form to update addresses and to indicate their interests. Dr. Stuart thanked Ms. Scott for her update and also acknowledged Dr. Patricia Edwards, President of FSA. She noted that the FSA Charter approved by the Board during the last meeting has allowed the Alumni Relations Office to make great strides by combining efforts to reach as many alumni as possible. Mrs. Bancroft commented that an important part is that students can participate electronically, from networking to finding jobs nationally to supporting the University. Mr. McCullough stated that, as a University of Texas alumna, he is often approached to attend and to donate gifts during class reunions and asked if alumni at TWU are invited back to the University by hosting class reunions and soliciting gifts. Ms. Scott responded that FSA has been coordinating class reunions for years in five-year increments up to 50 years.
As she brought the meeting to a close, Mrs. Bancroft thanked Dr. Stuart for her reports. There being no other business, the meeting concluded.
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