Minutes of the Meeting of November 4, 2011
The November 4, 2011 meeting of the Texas Woman’s University Board of Regents was called to order at the appointed time and place by Mr. Mike McCullough, Board Chair and Presiding Officer. Present were Mr. McCullough, Mrs. Debbie Gibson, Dr. Ann Scanlon McGinity, Mr. George Schrader, Dr. Melissa Tonn, Ms. Christina Wagoner, and Mrs. Mary Wilson, constituting a quorum.
Mr. McCullough announced that the Board would adjourn for Executive Closed Session regarding real estate, litigation, or personnel matters, under V.T.C.A., Government Code Sections 551.072, 551.071, and 551.074, respectively. At the conclusion of the Executive Closed Session, the Chair again called the meeting of the Board to order, a quorum being present.
The Board considered approval of the minutes of the meeting of the Board of August 19, 2011 and the Board teleconference meeting of August 29, 2011. Upon motion by Mrs. Wilson and second by Mrs. Gibson, these minutes were unanimously approved.
Mr. McCullough noted that no registrations of public testimony items were received for this Board meeting.
Next, Mr. McCullough called for consideration of the Finance and Audit Committee items. Mr. Schrader made a motion for approval of the personnel report (Exhibit 2157), the acceptance of grants (Exhibit 2158), and the contracts and agreements (Exhibit 2159). The motion was seconded by Dr. Scanlon McGinity and all voted in favor. A motion was made by Mrs. Gibson for approval of the TWU Investment Policy (Exhibit 2160), which was seconded by Dr. Tonn and unanimously approved. Mrs. Gibson made a motion for approval of the TWU Endowment Investment and Distribution Policy (Exhibit 2161). The motion was seconded by Dr. Scanlon McGinity and all voted in favor. Mr. McCullough noted that Item V.D. of the Agenda was withdrawn from the Committee and will not be considered at this time. After motion by Mrs. Wilson and second by Mrs. Gibson, the Board voted unanimously for approval to give a one-time $500 payment prorated by full-time equivalent to all permanent full-time and part-time faculty and staff members, this money to come from current operating funds and paid on December 1, 2011 payroll, this being for a legitimate public purpose.
Mr. McCullough then called for consideration of the Institutional Development Committee items. Mrs. Gibson made a motion, seconded by Dr. Tonn, for acceptance of the gifts to TWU (Exhibit 2162). All voted in favor.
Mr. McCullough then called for Academic Affairs Committee items. After motion by Mrs. Wilson and second by Mrs. Gibson, the Board voted unanimously for approval of a proposal to move the current Doctor of Nursing Practice (DNP) Program to distance delivery (Exhibit 2163).
Mr. McCullough noted that Item VIII.A. and VIII.B. of the Agenda were withdrawn from the Committee and will not be considered at this time.
In the report from the Chancellor and President, Dr. Ann Stuart said that, in continuing with former Board Chair Harry Crumpacker’s visionary approach that encouraged everyone to look at the University and see where changes are needed in an effort to better position the University in the future, the Campus Master Plan is being studied to consider build-out space. Dr. Stuart stated that Dr. Brenda Floyd, Vice President for Finance and Administration, is in charge of this endeavor and that the needs of and input from students, faculty, staff, and the administration will be considered. She said that Dr. Floyd will present the recommendations to the Board at the February meeting, which will be held at the Denton Campus. Dr. Stuart commented that being on the Denton Campus will give the Regents an idea of what the campus needs are and will provide a concept of the space utilization on campus and where the University must go in an effort to meet its needs in the future.
Regarding Information Technology, Dr. Stuart stated that, with the retirement of Mr. Bill Palmertree, Vice President for Technology Information Services, and a couple of associate vice president vacancies in Institutional Research and Lifelong Learning, study groups have been formed to determine what needs to be done in these areas in an effort to provide continuous services. She informed the Regents that Dr. Floyd and Dr. Bob Neely, Provost and Vice President for Academic Affairs, are in charge of developing the goal of the “Technology Plan,” which is to determine how best the Information Technology and Instructional Support Services departments can service the diverse needs of the University community. Dr. Stuart stated that an independent outside consultant will be utilized to conduct a baseline audit of the processes being utilized at TWU and to provide guidance on the future mission and structure of the department based on what the leaders in the industry are doing with regard to higher education.
Dr. Stuart then talked about the vision and strategic plan underway for the University. She said that the whole University community will be involved in this effort, including the Board, to determine the size of the University in the next ten years and whether the facilities on TWU’s three campuses will be adequate as well as planning for services on all three campuses and determining course offerings for the future. Dr. Stuart commented that Dr. Neely will be looking at what disciplines will be offered in the future, what should be added, and how should these degrees/programs be delivered, e-learning or blended or face-to-face. She noted that the University as a whole has to think it through, taking into consideration staffing, resources, and outside factors.
In conclusion, Dr. Stuart mentioned that the administration is preparing written testimony to be submitted to Joint Interim Higher Education Committee, which is co-chaired by Senator Judith Zaffirini and Representative Dan Branch, and that she and Mr. McCullough will be giving testimony at the Committee’s Hearing on November 18 in Austin. She explained that the Committee is most concerned about how the University informs the Board about what is going on at the University; how the administration and the Board develop and implement major policy decisions, including the impartiality and adequacy of processes; and other matters, such as training of Regents and the length of Regents’ terms. Dr. Stuart assured the Board that they will be kept informed. Mr. McCullough stated that Dr. Stuart is always open with the Board and Dr. Scanlon McGinity commented that Dr. Stuart is well-prepared all the time.
As he brought the meeting to a close, Mr. McCullough thanked everyone for attending and participating in today’s meeting. He noted that the next Board meeting will be in February.
There being no other business, the meeting concluded.
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