Minutes of the Meeting of August 19, 2011
The August 19, 2011 meeting of the Texas Woman’s University Board of Regents was called to order at the appointed time and place by Mr. Mike McCullough, Board Chair and Presiding Officer. Present were Mr. McCullough, Mrs. Sue Bancroft, Ms. Lola Chriss, Mrs. Debbie Gibson, Dr. Ann Scanlon McGinity, Dr. Cecilia Moreno, Mr. George Schrader, Dr. Melissa Tonn, Ms. Christina Wagoner, and Mrs. Mary Wilson, constituting a quorum.
There was no executive session.
The Board considered approval of the minutes of the joint meeting of the Finance and Audit Committee and the Board of May 20, 2011 and the Board meeting of June 3, 2011. Upon motion by Mrs. Wilson and second by Mrs. Bancroft, these minutes were unanimously approved.
Mr. McCullough noted that no registrations of public testimony items were received for this Board meeting.
Next, Mr. McCullough called for consideration of the Finance and Audit Committee items. Mrs. Bancroft made a motion for approval of the personnel report (Exhibit 2147), the acceptance of grants (Exhibit 2148), and the contracts and agreements (Exhibit 2149). The motion was seconded by Mrs. Wilson and all voted in favor. After motion by Mrs. Bancroft and second by Ms. Chriss, the Board voted unanimously for approval of the FY 2012 Budget as presented to the Finance and Audit Committee of the Board of Regents on Wednesday, August 10, 2011 (Exhibit 2150). Dr. Scanlon McGinity made a motion for approval to distribute an amount equal to four (4) percent of the University Endowment Corpus, which is approximately $400,000, to the TWU Endowment Distribution Accounts, this money to come from investment earnings and/or Board Designated Tuition. The motion was seconded by Mrs. Bancroft and all voted in favor. A motion was made by Ms. Chriss for approval to sell a lot at 1303 Austin Street, Denton, Texas at a price not less than the current appraised value, this lot being outside of the TWU Master Plan (Exhibit 2151), which was seconded by Mrs. Wilson and unanimously approved. A motion was made by Mrs. Bancroft and seconded by Dr. Scanlon McGinity for approval to increase the budget for the Dallas Parking Garage Project from $7,943,000 to $9,243,000, an increase of $1,300,000, this money to come from Designated Tuition and this request being a result of unanticipated demolition and construction requirements. All voted in favor. Mr. McCullough noted that Item V.F. of the Agenda was withdrawn from the Committee and will not be considered at this time. Dr. Moreno made a motion for approval of the FY 2012 Annual Audit Plan of the Office of Internal Audits (Exhibit 2152). The motion was seconded by Mrs. Wilson and unanimously approved.
Mr. McCullough then called for consideration of the Institutional Development Committee items. Ms. Chriss made a motion, seconded by Mrs. Gibson, for acceptance of the gifts to TWU (Exhibit 2153). All voted in favor.
Mr. McCullough then called for Academic Affairs Committee items. After motion by Dr. Moreno and second by Mrs. Bancroft, the Board voted unanimously for approval of a name change from the Department of Chemistry and Physics to the Department of Chemistry and Biochemistry (Exhibit 2154).
Mr. McCullough called for consideration of Student Life Committee items. A motion was made by Mr. Schrader for approval of a policy regarding emergency loans in compliance with Texas Education Code Section 56.053(a) as amended by HB 3578, the policy set out in Exhibit 2155, which was seconded by Mrs. Bancroft, and all voted in favor. Mr. Schrader made a motion for approval of a policy regarding guidelines for awarding Texas Public Education Grants as authorized by the Texas Education Code Section 56.031-039, et seq., the policy set out in Exhibit 2156. The motion was seconded by Dr. Moreno and unanimously approved.
In the report from the Chancellor and President, Dr. Ann Stuart, continuing with the theme of letting the Regents know about the University’s achievements, brought their attention to several items that they, as Regents, may share with others in their communities since they are the University’s spokespersons. She talked about an article in the Summer 2011 edition of the NCAA (National Collegiate Athletic Association) publication that featured an article entitled, A Humble Southern Gentleman, which was written by Ms. Louise Ritter, a former TWU student and three-time gold medalist at the Seoul Games, about Dr. Bert Lyle, a former TWU faculty member, track and field coach, and the first Director of Athletics. Dr. Stuart commented that the unexpected article talked about Dr. Lyle’s coaching at TWU as well as Ms. Ritter’s experience as a student at TWU. Dr. Stuart then stated that new news about TWU was in an article currently being featured in Forbes 2011. She announced that she is proud that TWU was listed among America’s Best Colleges, mentioning that she was delighted with this kind of opportunity to have the University’s name in a national forum. Next, Dr. Stuart brought attention to a brochure that is currently being used in freshman recruiting, explaining that it also is included in packets for transfer and graduate students. She said that, as Regents, they may be interested in the materials that are being used as recruiting tools. Dr. Stuart acknowledged Ms. Carolyn Barnes, Associate Vice President for Marketing and Communication, and her whole staff for the marvelous job in producing material that is not only competitive, but also attractive. She then stated that she is pleased to announce that Monday will be the day for the much anticipated Faculty Assembly at the Denton Campus, with the Houston and Dallas Centers joining. Dr. Stuart commented that Dr. Bob Neely, Provost and Vice President for Academic Affairs, has planned a good “kick off” day for the academic year and stated that she is excited about his leadership. She said that Representative Dan Branch will be the keynote speaker at the Faculty Assembly and that Representative Myra Crownover will also attend, stating that it was nice to have this kind of legislative support. Dr. Stuart noted that Regent Bancroft will be attending and hosting that day. In conclusion, Dr. Stuart informed the Regents that she underlined and highlighted some sections of an article featured in The Chronicle of Higher Education, which referred to new and interesting skill-sets among new university administrators and faculty and where they are going to take higher education in America. For example, she said, the efforts of Mr. Gary Ray, Associate Vice President for Enrollment Management, in recruitment and Provost Neely’s mindset and approach in leading the University are the new skills that are being valued and that these are the kinds of people the University needs. Dr. Stuart stated that TWU is off to a wonderful year and that the commitment to the Regents of a well-runned University continues.
As he brought the meeting to a close, Mr. McCullough thanked everyone for attending and participating in today’s meeting. He commended Dr. Stuart and all of the administration, faculty, and staff for the wonderful job they do for the University and for making the Board of Regents’ meetings successful.
There being no other business, the meeting concluded.
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