Forms and Instructions

Vendors

• Taxpayer Identification Number and Certification (W-9)
• Electronic Funds Transfer (EFT) Authorization Form
• New Supplier Form 
• PO Terms and Conditions 

Accounts Payable

• Check Request  
• Payment Voucher  
• Account Combination Request Form
• Guest Lecturer/Performer Authorization and Payment Request 
• Food Purchase Justification Form 
•  
• Certification Form 
  (for checks lost, destroyed, stolen, or not received) 
• Long Distance Phone Card Application

Travel

• Request for Travel Authorization (RTA) 
• Travel Voucher
• Travel Voucher - SAMPLE 
• Contract Travel Vendor Exceptions 
• State Occupancy Hotel Tax Exemption
• Authorization to Pay Above Allowable Rates - Lodging 
• How to Calculate Hotel Tax
• Justification of Mileage vs Airfare
• Mileage Log 
• Trip Card Request Form 

Departmental Air Card Specific Information

• Air Card Policies and Procedures  
• Air Travel Authorization (ATA) 
• Air Card Agreement (ACA) 
• How to Set Up GCMS Access
• How to Allocate Charges in GCMS- Travel
• Maximum Allowable Rates for Airfare  (when using State funds)

Purchasing

• Application for Credit 
• Membership and Dues Approval 
• How to Input a Requisition
• Purchase Order Change Request 
• Tax Exempt Certificate
• Data Card Request Form 
• Emergency Purchase Form 
• Proprietary Purchase Form  
• Food Purchase Justification Form 
• Guest Lecturer/Performer Authorization and Payment Request 
• Approval to Purchase Portable Electronic Devices 

PCard Program

• Global Card Management System (GCMS) Instructions 
• Missing Document Affidavit  
• Food Purchase Justification Form 
• Approval to Purchase Portable Electronic Devices