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Overview

Procedures have been established for paying employees for services that fall outside their normal range of duties.  It is critical that a department determine whether the individual to be hired for a particular job assignment is an employee or non-employee.  Refer to the Employee vs. Non-employee status to assist in making such a determination. 

Procedures

Choose the applicable category below and observe the guidelines that follow.

Employee:

This category applies to any person who is an employee at Texas Woman's University.

  • All employee employment type transactions are completed through Phoenix, TWU Manager Self-Service.  Please refer to the procedures under TWU Manager Self-Service for detailed instructions. 

Individual:

This category applies to any person who is not a regular employee, student employee, or student of TWU who performs a service such as speaker, musician, or independent contractor. Preview the Requisition for Individual Services.

  • If you answer "Yes" to all the questions on the form, please follow procedures outlined in the purchase of Professional Services
  • If you answer "Yes" to some but not all of the questions, contact the Payroll Manager for review of the circumstances. A recommendation will be given as to which procedure should be followed.
      
  • If you answer "No" to all questions, process a Personal Transaction Form (PTF) to pay a lump sum to the individual. The individual MUST report to HR with a valid driver's license and/or social security card/passport to complete employment forms before payment can be processed

International Individual (Not a U.S. Citizen)

Special procedures are required.  Please refer to Payment to an International Individual for Services.

page last updated 10/17/2014 10:50 AM