skip to content

Payment and Procurement

Purchasing Process

The following procedures are required for the purchase of goods or services:    

  1. An online requisition must be entered to encumber funds.     

  2. The requisition must be approved by the department's designated approver.

    Note:  If the requisition is forwarded to someone other than the approver, it will remain incomplete.  The Purchasing Office is not aware of the requisition until the day after it is approved. To avoid delays in processing, departments must ensure requisitions are forwarded to and approved by the appropriate account holder.

  3. Upon departmental approval, the requisition is electronically forwarded to the Purchasing Office where it is reviewed for compliance with State and University rules and guidelines. Please remember that the requisition does NOT appear in Purchasing's workflow until the day after the department has approved the requisition.   

  4. Once a purchase order has been created it will be sent to the vendor. Any documents or information relating to this purchase must reference the PO number.
  5. Upon the receipt of goods or services, the department or Central Receiving (depending on where the goods are received) enters the receipt of goods or services online.

page last updated 2/11/2009 9:10