Procurement Card Administrator

Vanna Parr

• Administration of the program
• Establishes credit limits
• Establishes University policies related to the program

Procurement Card Coordinator

Lori Cantrell

• Reviews University policies related to the program and submits recommendations for approval
• Issues card
• Maintains documentation of PCard activities
• Answers day to day questions
• Enforces University and State of Texas policy compliance

Accounting Assistant

Pat Blackburn

• Audits Cardholders
• Enforces and applies violation policies and procedures
• Enforces University and State of Texas policy compliance

Account Approver/Manager

• Designates Cardholders
• Approves each Cardholder’s monthly documentation online
• Monitors fund accounts used for PCard transactions
• Insures that all employees issued a card understand the department budget constraints
• Keeps abreast of rules and regulations that govern purchases
• Alerts the Department Head or PCard Coordinator if fraud or abuse is suspected

Cardholder

• Follows all PCard policies, procedures, rules and guidelines
• Maintains the necessary documentation related to purchases made with the PCard, such as original detailed receipts for the current fiscal year and three previous years
• Notifies Account Approver/Manager when reconciliation is complete and ready for approval electronically in SDOL
• Keeps abreast of rules and regulations that govern purchases
• In the event the card is lost or stolen, contacts JP Morgan Chase immediately and then the PCard Coordinator
• Contacts the PCard Coordinator about a change of department or employment status
• Notifies the PCard Coordinator when new 19 account starts and when an existing account closes

JP Morgan Chase Customer Service

 

• Available 24 hours a day, 7 days a week
• Assists the cardholder with general questions about the PCard account
• If a PCard is lost or stolen, JP Morgan Chase Customer Service should be notified immediately at 1-800-890-0669 and the Procurement Card Coordinator should be advised of action taken.
• Prompt, immediate action can reduce our liability of fraudulent activity.  Remember, Texas Woman’s University is financially responsible for all charges made on the card until it has been cancelled.