Reimbursement for Travel
In order to receive reimbursement, travel expenditures must be documented on a Travel Voucherand must be signed by the employee or prospective employee seeking reimbursement. The Travel Voucher must reflect the total reimbursable expenses. Original receipts are required for all travel expenses.
Advance Travel Funds
The following must apply for an employee to be eligible for a travel advance:
- Non-exempt employee
- Confirmation from the hotel in writing on hotel letterhead that purchase orders are not accepted
- Signed statement by requester advising of ineligibility for State travel card
If all the above criteria are met, the traveler may receive 80% of the allowable rate for lodging.
To receive advance travel funds, the Travel Request (RTA) should be received by the Controller’s Office at least five (5) working days prior to travel. Advance travel funds will be issued by check made payable to the employee requesting the advance. As a condition of receiving advance travel funds, the employee agrees to complete and return the Travel Voucher form and repay any excess money (amount advanced less documented eligible expenditures on the Travel Voucher) within 14 days from the ending date of the trip.
An employee receiving travel funds will be ineligible for future travel advances and/or reimbursement until the outstanding Travel Voucher is submitted. An employee who receives an advance and does not travel must immediately return the issued check. Abuse of the travel advance privilege will result in ineligibility for future advances and the employee may be subject to disciplinary action that could result in termination of employment.
page last updated 10/9/2008 15:08