Reimbursement for Travel

In order to receive reimbursement, travel expenditures must be documented on a Travel Voucherand must be signed by the employee or prospective employee seeking reimbursement.  The Travel Voucher must reflect the total reimbursable expenses.  Original receipts are required for all travel expenses. 

Receipts smaller than 8 ½” x11” should be taped to an 8 ½” x11” sheet of paper.  Do not tape or highlight over any printed portion of receipts as it erases the printing making the receipts illegible.

Packaged Travel

When using travel services companies such as Travelocity or Expedia please use the following guidelines to ensure your maximum reimbursement:

• Do NOT bundle any travel services regardless of destination.  Do not book air, hotel and/or rental car on the same purchase.  These companies do not provide sufficiently detailed receipts to satisfy the State’s auditing requirements.
• Do NOT book a hotel stay in Texas.  These companies do not provide a breakdown of taxes and fees.  As a tax exempt agency, we must be able to provide the State proof that no state taxes were paid.
• Also remember that travelers must use contracted vendors whenever possible.