Purchases Under $5,000
Departments are not required to get competitive bids on non-contract items purchased under $5,000. Look at these cooperative purchasing networks to save time and money - for any purchasing need, no matter the amount.
Purchases $5,000.01 - $25,000
No bidding is required if you purchase from one of these cooperative purchasing networks.
Departments must attempt to solicit at least three informal (telephone) bids, two of which must be obtained from state CPA certified HUBs. The ethnicity/gender must be indicated on line 5 of the requisition along with the name and telephone number of the person giving the quote. If any are "No Bid", you must obtain a 4th bid from any vendor.
HUB vendors can be obtained by searching on the Centralized Master Bidders List (CMBL) .
Purchases Over $25,000
No bidding is required if you purchase from one of these cooperative purchasing networks.
Requesting department must submit a requisition to Purchasing that defines:
- quantity
- quality
- specifications
- delivery date requirements
- name and address of reference source
- The Purchasing Office buyer secures competitive bids by formal bids using the Texas Building and Procurement Commission's Central Master Bidders List.
- A bid opening date is assigned and bids are mail/faxed to potential bidders.
- Bids are opened and are referred to the department with a recommendation by the Buyer.
- Department authorizes recommendation and returns to Purchasing for processing.
Purchasing makes awards to the bidder offering the best value to the university. Requesting departments may request review of the bids and may recommend to Purchasing that an award be made to other than the bidder selected by Purchasing by providing justification for the award. Purchasing is the sole determinant of acceptability of the justification.
page last updated 10/9/2008 15:08