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Application Procedures For TWU And Affiliated Study Abroad Programs

Completed Application Consists Of The Following Parts:

TWU Study Abroad Application Form should be filled out completely. The form must be signed by you and your parent/guardian if you will be less than 18 years old at time of participation. The standard TWU Study Abroad Application Form is used for all programs. The full form and all components are available here.
 
Components of your application also include the following items that should be attached and turned in at the same time:

• Agreement to Participate: This form must be signed by you and your parent/guardian if you are under 18. It constitutes your formal agreement to participate on the program.
  
  
• TWU/Harlaxton College Application: If you are planning to study for the fall or spring semester at Harlaxton College, please obtain and complete this form.
   
  
• TWU Approved or Unapproved Affiliated Study Abroad Programs: Please complete the application form for TWU approved affiliated programs (Academic Program International and American Institute for Foreign Study). Please complete and include application form for other study abroad providers not yet approved by TWU.
   
  
• Consent Release Form: This form allows the International Education Office (IEO) to act in a limited manner as your representative on campus while you are abroad. It is not equal to Power of Attorney and does not allow us to act on your behalf with the Financial Aid Office.
   
  
• Waiver of Liability and Hold Harmless Agreement: This form releases the IEO and TWU from any responsibility for damages, loss, or injury sustained by you or your property while participating in your Study Abroad Program.
   
  
• Letters of Recommendation: Please include two (2) letters of recommendation written by a faculty or staff member here at TWU. This letter should highlight the student’s achievements, expectations of student’s performance while abroad, how the opportunity to study abroad will enhance the student’s life and career goals, and any other relevant information they wish to include.  The letters may or may not be confidential. Please send the letters to the Office of International Education.
   
  
• International Education Scholarship (IES) Application Form. This is the official TWU application form for the International Education Fee Scholarship. Any student who plans on studying abroad should apply. All IEFS application materials should be hand-delivered or mailed to the International Education Office. You may pick up an application from the International Education Office.
   
  
• Other Study Abroad Scholarships
  
  • Benjamin Gilman Scholarship: This scholarship is open for all students interested in studying abroad for a full semester. You must apply on-line at www.iie.org/gilman/
    
  • Rotary Ambassadorial Scholarship. www.rotary.org
    
  • Fulbright Scholarship: www.iie.org/fulbright
    
  • Academic Programs International Scholarship: www.academicintl.com
    Please note: Scholarships listed above are competitive and require extensive application process. Please apply early to increase your chances! There are countless other sources of aid, most of which are available on the internet.
    
    
• Financial Aid Information
  Any scholarship and/or financial aid (except work study) that you received may be applied directly to the cost of your program; however, it is your responsibility to make all arrangements for this. Since most forms of aid do not arrive until after departure, you will need to contact the Financial Aid Office concerning authorization of all papers (pre and post-departure), plus collection and disbursement of your scholarship and financial aid checks before you leave or in your absence.
  
  
• International Student Identification Card (ISIC) Application:  ISIC is the only international proof of student status and is accepted at over 17,000 locations worldwide. ISIC allows you to obtain great discounts with airlines, railways, bus, accommodation and local services and retail benefit providers. ISIC provides you worldwide: 1) student prices to cultural and historic sites, 2) savings on travel-related services, 3) emergency help line services including 24 hour legal and medical assistance, 4) voicemail, fax messaging, and phone card services, and tips on how to make the most of your travel experience. The ISIC card costs $22.00. You may pick up an application in the International Education Office.
   
  
• Study Abroad Transfer Credit Pre-Approval Form and Letter: This form allows you to obtain pre-approval from your academic advisor, departments, and International Education Office pertaining to the course(s) you plan to take abroad.
  It is your responsibility to provide to your academic/departmental advisor, International Education Office, and the college in which the course(s) belong to with a list of course descriptions for the courses you want to take while abroad. You must discuss any course you want to take abroad with both your academic advisor and the appropriate advisor in each of the academic departments in which you want to earn credit. For example, if you are a Political Science major and want to take a French class and a History class you need to speak with an appropriate advisor in French and with an advisor in History as well as your academic advisor in Political Science.
   
  Once you have met with all the advisors needed, you must obtain the approval from the Foreign Transcript Evaluator in the International Education Office, to confirm the transferability of the course(s).
  
  
• After you have completed all the forms for your study abroad experience, please bring or mail them to:
  TWU Study Abroad Program
  International Education Office
  Jones Hall 204
  P.O.Box 425827
  Denton, TX 7624-3629
  PHONE: 940-898-2228
  FAX: 940-898-2048
  
  
• Pre-Departure Orientation and other Procedures: Upon processing and approving all the forms, you must make an appointment with the Director of the International Education Office for orientation and other procedures regarding obtaining passport, health insurance, and safety issues.
  
  Please note: Acquiring a Passport may take up to six months, so plan well in advance to allow sufficient processing time.