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Student Organization Manual
Policies and Procedures

Web Page Policy

Chartered Student Organization Web Production Policy

Student organizations may create web pages which comply with the following regulations:

• Student organizations must be chartered and in good standing with the Center for Student Development according to the guidelines set forth in the Student Handbook and Planner and the Student Organization Manual.
• Student organization web pages must be updated and current at the beginning of each semester.
• Student organizations with lapsed charters will be removed from the server.
• Student organizations and advisers are solely responsible for the creation, maintenance, and development of web pages.
• Student organization web pages may not contain obscene, libelous, slanderous, or defamatory content.
• Student organization web pages must be in English or have a full-text English translation if in a language other than English.
• The following are suggestions for the general content of the student organization web pages: name of student organization; purpose of student organization (constitution and bylaws); and contact person including email (phone number is optional).
• Web pages may include links to national or affiliate pages.
• Student organizations must read and comply with any official TWU policies on electronic communication and information technology.
• Student organizations wishing to use graphic images on their web pages may do so pending space and accessibility requirements. Students and student organizations must comply with copyright laws and other laws of the United States and the State of Texas in regard to placing graphics, sound and video images on their pages.
• Student organizations cannot use the University seal on any of their web pages.
• Student organization web pages may not be used by student organizations for commercial purposes and no commercial or business advertising may appear on any student organization web page(s).
• Student organization web pages must include a disclaimer statement issued by the Office of Public Information stating that Texas Woman’s University is not responsible for information found on the web pages created by the student organizations.

The Division of Student Life will retain the following privileges in regards to student organization web pages:

• The Center for Student Development will have the right to withdraw the link to the student organization’s web page if the regulations outlined above are not followed.
• Individual students and organizations that violate Chartered Student Organization Web Page Production Policy while utilizing organization web pages will be subject to review by the Code of Conduct Review Committee.
• Texas Woman’s University, the Division of Student Life, and the Center for Student Development reserve the right to change or amend this policy at any time without prior notice.

Disclaimer Statement for Student Organization Web Pages

This disclaimer must appear on the front page of each student organization web page. Student organizations that fail to put the disclaimer statement on the organization’s home page (front page) will not have their web pages uploaded to the TWU server and will not have a link from the Center for Student Development Chartered Student Organizations web page.

“The contents of this web page are the sole responsibility of (the organization’s or individual’s name) and its contributors, and do not necessarily represent the official statements, opinions or policies of Texas Woman’s University. The administrator of this web page is (name), who may be contacted at (email address). Unofficial information may be posted and maintained by TWU faculty, staff and student groups or individuals. TWU does not accept any responsibility or liability for any information contained on these pages. Information of any type should be verified by direct contact with appropriate University officials for accuracy and timeliness.”

How to Get the Student Organization's Web Pages Uploaded

A student organization must create their website, which can be done through their student storage account at Texas Woman's University or through a personal email account. For instructions on how to upload a website using a student storage account go to: https://portal.twu.edu/helpdesk/studentstorage.htm

Once the website has been created, submit a hard copy and disk with the pages and any images or graphics that accompany the pages. All student organization web pages are reviewed by the Center for Student Development to ensure policy compliance before the link will be downloaded to the Student Organization Manual Directory of Organizations. Any page that does not comply will be returned to the student organization for corrections. After the pages have been approved, the Center for Student Development will create a link from the Student Life web page to the student organization website.

Each time a student organization website is updated, revised, or changed, it must first be approved by the Center for Student Development or the link will be removed immediately from the Student Organization Manual. Please provide a hard copy of the website pages so it may be approved before making changes.

If you have any questions or need additional information, please contact the Center for Student Development at (940) 898-3626.