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Student Organization Manual
Campus Facilities and Resources

Room Reservations Through Conference Services

Chartered student organizations may reserve rooms at no charge for official TWU sponsored events. Please complete the Facility Reservation Request form and have it signed by your adviser and the Director of the Center for Student Development before contacting Conference Services for dates and rooms. Please provide alternative dates in the event your first choice is not available. All room reservations will be taken on a first come, first serve basis. Advance notice of thirty (30) days prior to the event is required for all student organizations. Any changes or cancellations must be made in writing to Conference Services, or you may call the office at 940.898.3644. Space that may be reserved through Conference Services is as follows:

Hubbard Hall (Pioneer, Banquet, Southeast, Southwest, Northeast, Northwest, South Foyer, North Foyer)

• There is a $10/hour fee for a building attendant when using any of these rooms.
• There is a $100 damage deposit due upon reservation.
• No outside food may be brought in to Hubbard Hall rooms. Please contact Conference Services for a list of approved caterers.
• No tape, staples, etc. may be used on the walls in Hubbard Hall. The only approved method of placing items on the walls is ticky-tack.
• The chairs and tables may not be moved around or out of any of the rooms in Hubbard Hall.
• The following is a list of the rooms and their capacities:

An officer may be assigned to your event. Please refer to the Large Event policy.

Media Equipment
All media equipment must be ordered through Conference Services