INCIDENTAL EXPENSES

Incidental expenses are most often seen as hotel energy surcharges, city tax and occupancy tax.  Employees are allowed to seek reimbursement for these taxes in relation to the allowable room rate, but state tax is not reimbursable when traveling in Texas.  See Lodging for more information concerning tax on hotel bills.

Parking is a separate line on the Travel Voucher form.

Note:  On the first page of the Travel Voucher form the total expenses for parking must be identified separate from the total of other incidentals in “Block 18.”  Also note that each incidental expense must be itemized.

There are several other incidental expenses allowed by the state (State Comptroller’s Travel Allowance Guide, Section 7.07), but documentation as to the business purpose must be noted in “Section Y” of the Travel Voucher form.  Please contact Travel Coordinator, Andrea Massey x3671, if you have questions.