GUEST SPEAKERS

The topic of guest speakers is addressed in travel because in certain situations State Travel Contract Rates may appropriately be used to pay for travel expenses of the University guests.  The following guidelines are provided:

Guest Speaker – No payment or Honorarium

State travel contract rates may be used.

• For airfare, a requisition should be entered to JP Morgan Chase using the department number and object code 7252
• For lodging, a requisition should be entered to the hotel using department number and object code 7252
• To reimburse the guest speaker/lecturer, a requisition should be entered to the individual using the department number and object code 7252
• For payment to be made to the individual, a completed Payment Voucher form must be submitted to the Controller’s Office with the Purchase Order number.

Guest Speaker – Payment or Honorarium

Not eligible for State Travel Contract Rates.  According to state guidelines, the cost of travel should be included in the payment or honorarium.  Any reimbursement for travel costs to this category of speaker should not be submitted on a Travel Voucher.  A requisition should be used to encumber funds using object code 7299 or 7252.  Receipts should be submitted with Purchase Order number and completed Payment Voucher form to request reimbursement to the individual.