DECISION CHART TO DETERMINE PURCHASING METHOD, Page 1 of 2

*Texas Building and Procurement Commission (TBPC)

The Texas Building and Procurement Commission’s Internet site is located at http://www.tbpc.state.tx.us/stpurch/index.htm  Accessing this site will allow you to check State contracts, find QIS firms, and select vendors on the CMBL.

*CMBL = Centralized Masters Bidders List This has a list of all vendors, including Historically Underutilized Businesses (HUB’s); minority and/or woman owned. You must call at least one minority AND one woman owned firm when obtaining competitive bids.  This area helps you locate firms to call for bids.  In the unprinted “Comments” section of Colleague show the name of each firm  contacted and the firm’s HUB status, if applicable, after the firm’s name.  Include the firm’s street address, city/state/zip, phone number, person’s name quoting the price, and the price quoted.

SOURCE OF FUNDS

FUND GROUP

GOODS AND SERVICES TO BE PURCHASED

 

DOLLAR AMOUNT OR VALUE OF ITEMS TO BE PURCHASED

 

 

Any $ Value

  $0-$5,000.00,     including shipping and handling

 $0-5,000.00,   including shipping and handling

          $5,000.01-$25,000.00

   including shipping and handling

 

             $5,000.01-$25,000.00

    including shipping and handling

 

$25,000.01 & Up

including shipping and handling

Items On State Con-tract

ITEM NOT ON STATE CONTRACT, QIS OR PRINTING

Items On QIS Catalogue Purchase Program

ITEMs NOT ON STATE CONTRACT OR QIS

Items MUST BE QIS Catalogue Purchase Program

Items Not On State Contract

    State
E&G 10s'

Buy contract item (check State contract for allowed spot purchase options)

 

 

NOTE:

VENDOR

ID# number

required when entering requistion.

No bids required Note: Contract printing dept. for all requirements.

 

 

 

 

 

NOTE:

VENDOR

ID# Required when entering requisition.

Buy QIS item

(no spot purchase option) Best Value is the only exception for orders under $1,000.00

 

No bids required.

 

NOTE:

VENDOR

ID# Required

 when entering requisition.

 

 

Spot Purchase-- Department obtains 3 verbal bids, contacting firms from the TBPC’s CMBL List, including at least one minority and one woman owned firm.  (In requisition line #5)  type firm names, HUB status, name of person quoting, phone and fax number, and amount quoted for all bidders.  If no price competitions due to "no bids" or "no responses" call a 4th. firm or send a proprietary justification to Purchasing.

 

Note: Contract Printing Services for all printing requirements.

 

NOTE: 

VENDOR ID# Required

from low bidder when

entering requisition.

Buy QIS item: Department obtains 3 verbal bids,contacting firms from the TBPC’s QISV List, including at least one minority and one woman owned firm. (In requisition Line #5 )type firm names, HUB status, name of person quoting, phone and fax number,amount quoted for all bidders.  If no price competitions due to “no bids” or “no responses” call a 4th firm, or send a proprietary justification to Purchasing.

 

 

 

   NOTE:

            VENDOR ID# Required.

WRITTEN BIDS OR REQUEST FOR OFFERS, ALLOW APPROX. 30 DAYS PROCESSING TIME

QIS: 

Handled by TWU Purchasing

Materials:

State Open:

TBPC obtains bids

Services: 

TWU

Purchasing obtains

Bids up to

$100,000.00, over $100,000.00 must go to TBPC.


Local

DESIGNATED  11s'

Contract purchase available but not required

Vendor ID# required

No bids required Note: Contact Printing for all printing requirements

Vendor ID# required.

 

QIS purchase available but not required

No bids required

Vendor ID# required

Spot Purchase: Department obtains 3 verbal bids, contacting firms from the TBPC's CMBL List, including at least  one minority and one woman owned firm. (In requisition line #5) type firm names, HUB status, name of person quoting, phone, fax number, and amount quoted for all bidders. If no price competitions due to "no bids: or "no responses" call a 4th firm, or send a proprietary justification to Purchasing.  Note: contact printing Services for all Printing requirements.  Vendor ID# required.

 

Buy QIS item: Department obtains 3 verbal bids,contacting firms from the TBPC’s QISV List, including at least one minority and one woman owned firm.   (In requisition line #5) type firm names, HUB status,  name of person quoting, phone and fax number for all bidders.  If no price competitions due to “no bids” or “no responses” call a 4th firm, or send a proprietary justification to Purchasing.

Vendor ID#required.

TWU Purchasing obtains written bids.  Allow approx. 30 days processing time.

TWU Purchasing obtains written bids.  Allow approx. 30 days processing time.

   

                            DECISION CHART TO DETERMINE PURCHASING METHOD, Page 2 of 2

*TBPC   = Texas Building and Procurement Commission

*CMBL = Centralized Masters Bidders List (Go from Browser to http://www.tbpc.state.tx.us/cmbl/index.html  This has a list of all vendors, including Historically Underutilized Businesses (HUB’s); minority and/or woman owned. You must call at least one minority AND one woman owned firm when obtaining competitive bids.  This area helps you locate firms to call for bids.  In the unprinted “Comments” section of Colleague show the name of each firm  contacted and the firm’s HUB status, if applicable, after the firm’s name.  Include the firm’s street address, city/state/zip, phone number, person’s name quoting the price, and the price quoted.

SOURCE OF FUNDS

FUND GROUP

Any $ Value

  $0-$5,000.00,     including shipping and handling

 $0-5,000.00,   including shipping and handling

          $5,000.01-$25,000.00

   including shipping and handling

 

             $5,000.01-$25,000.00

    including shipping and handling

 

$25,000.01 & Up

including shipping and handling

Local

AUXILLARY 12s' & '14s'

Contract purchase available but not required

Vendor ID# required

No bids required

Note: Contact Printing for all Printing requirements

 

Vendor ID# required

QIS purchase available but not required.

(No bids required).

Vendor ID# required

Spot Purchase: Department obtains 3 verbal bids, contacting firms from the TBPC's CMBL List, including at least one minority and one woman owned firm. (In requisition line #5) type firm names, HUB status, name of person quoting, phone and fax number, and amount quoted for all bidders. If no price competition due to “no bids” or “no responses” call a 4th firm, or send a proprietary justification to Purchasing.  Note: Contact Printing Services for all Printing requirements. Vendor ID# required.

Buy QIS item: Department obtains 3 verbal bids, contacting firms from the TBPC’s QISV List, including at least one minority and one woman owned firm.  (In line #5) type firm names, HUB status, , name of person quoting, phone and fax number for all  bidders. If no price competitions due to “no bids” or “no responses” call a 4th firm, or send a proprietary justification to Purchasing.

Vendor ID# required.

TWU Purchasing obtains written bids.  Allow approx. 30 days processing time.

 

LOCAL

RESTRICTED 19s'

Contract purchase available but not required

 

Vendor ID# required.

No bids required Note: Contact Printing for all Printing requirements.

 

Vendor ID#  required

 

QIS purchase available but not required

No bids required

 

 

Vendor ID#

required

Spot Purchase: Department obtains 3 verbal bids, contacting firms from the from the TBPC's CMBL including at least one minority and one woman owned firm. (In requisition line#5) type firm names, HUB status, name of person quoting, phone and fax number, and amount quoted for all bidders. If no price competition due to “no bids” or “no responses” call a 4th firm, or send a proprietary justification to Purchasing. Note: Contact Printing Services for all Printing requirements.  Vendor ID# required.

Buy QIS item: Department obtains 3 verbal bids, contacting firms from the TBPC’s QISV List, including at least one minority and one woman owned firm.  In requisition (Line #5) type firm names, HUB status, name of person quoting, phone and fax number for all bidders.

If no price competitions due to “no bids” or “no responses” call a 4th firm, or send a proprietary justification to Purchasing. Vendor ID# required.

TWU Purchasing obtains written bids.  Allow approx. 30 days processing time.

 

LOCAL

AGENCY 50s'

Contract purchase available but not required

 

Note: Add Vendor ID#

Required on all Requ

-istions.

No bids required Note: Contact Printing for all Printing requirements.

 

Note: Add

Vendor ID#.

Required on all Requisitions.

QIS purchase available but not required

No bids required

 

 

Note: Add

        Vendor ID#.

     Required on all

     Requisitions.

 

Spot Purchase: Department obtains 3 verbal bids, contacting firms from the TBPC's CMBL including at least one minority and one woman owned firm.  (In requisition Line # 5) type firms names, HUB status, name of person quoting, phone and fax number, and the amount quoted  for all bidders.  If no price competitions due to “no bids” or “no responses” call a 4th firm, or send a proprietary justification to Purchasing. Note: Contact Printing for all Printing requirements.

 

                        Note: Add Vendor ID#. Required

                        on all Requisitions.

Buy QIS item: Department obtains 3 verbal bids, contacting firms from the TBPC’s QISV List, including at least one minority and one woman owned firm.  (In requisition line # 5) type firm names, HUB status, name of person quoting, phone and fax number for all bidders. If no price competition due to "no bids" or "no response" call a 4th firm, or send a proprietary justification to Purchasing. Vendor ID# required. 

TWU Purchasing obtains written bids.  Allow approx. 30 days processing time.

 

MIXED STATE & LOCAL FUND

PLANT 40s', '41s' & 42s'

Source of funds controls the Purchasing Guideline category. If source of funds is State appropriations (HEAF or Prop II) use State Funds guidelines. If source of funds is anything else (Bonds, General Use Fee) use Local Funds guidelines

 

 

TWU Purchasing Use:     File Name:  C:\LH-Word\Decision Chart - latest        Created:  6/15/99                    Last Revised:11/01/00