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You are here: TWU Human Resources > Payroll > Paying an Individual for Services

Payroll
Paying an Individual for Services

Overview

Procedures have been established for paying employees for services that fall outside their normal range of duties.  It is critical that a department determine whether the individual to be hired for a particular job assignment is an employee or non-employee.  Refer to the Employee vs. Non-employee Status to assist in making such a determination. 

Procedures

Choose the applicable category below and observe the guidelines that follow.

Payment of Regular Employee for Extra Services (outside regular job)

Pay on an online Lump Sum Payment Personnel Transaction Form (PTF) and be sure to include dates of work and amount to be paid. On the comment line, give a brief description of the work to be done.  

Payment of Student Employee for Extra Services (outside regular job)

Pay on Student Worker Lump Sum Payment including dates of work and amount to be paid for that period only. Lump Sum Payment form will be processed through Student Employment.  

Student (not currently employed by TWU)

Pay on Student Worker Lump Sum Payment through Student Employment. Each student who is not currently on payroll MUST report to Student Employment with a valid driver's license and/or social security card/passport to complete employment forms before payment can be processed.  

Individual

This category applies to any person who is not a regular employee, student employee, or student of TWU who performs a service such as speaker, musician, or independent contractor. Preview the Requisition for Individual Services.

• If you answer "Yes" to all the questions on the form, please follow procedures outlined in the purchase of Professional Services.  
    

• If you answer "Yes" to some but not all of the questions, contact the Payroll Manager for review of the circumstances. A recommendation will be given as to which procedure should be followed.
    

• If you answer "No" to all questions, process a Personal Transaction Form (PTF) to pay a lump sum to the individual. The individual MUST report to HR with a valid driver's license and/or social security card/passport to complete employment forms before payment can be processed

International Individual (Not a U.S. Citizen)