Completed

#

Action

Person/Group

Responsible

1

Complete Request for Faculty Search form and forward to Dean for approval.  If the search is to fill an existing position, a letter of resignation and terminating PTF must accompany the Request for Faculty Search form.

Department Chair/Associate Dean

2

Approve request and forward to provost for approval.

Dean

3

After approval to fill the position, select search committee and appoint chairperson.

Department Chair, in

consultation with the Dean

4

Meet with representative of Human Resources to review search process.

Search Committee

5

Review job description and create advertisement; develop and implement a recruitment plan.  Advertisement must be approved by the Manager of Recruitment and Selection in Human Resources prior to advertising.

Search Committee

6

Determine criteria for selection and point values to be assigned in the Faculty Applicant Selection Matrix.  Develop interview questions related to selection criteria.

Search Committee

7

Forward Faculty Applicant Selection Matrix to Human Resources for approval.

Search Committee

8

Review all applications.

Search Committee

9

Conduct telephone interview with selected candidates.

Search Committee

10

Recommend to the department chair and dean candidates for on-campus interview.

Search Committee

11

Contact individuals selected for on-campus interview and request candidates to complete the TWU Employment Application form and the Voluntary Request for Affirmative Action Data form.  The Voluntary Request for Affirmative Action Data form is to be sent to Human Resources, either by the candidate or the chairperson of the search committee.

Search Committee

12

Inform candidates that unofficial transcripts of all academic work will be expected at the time of the on-campus interview.  (Use attached written explanation).

Search Committee

13

Notify candidates for on-campus interview that references will be contacted.

Search Committee

14

Conduct reference checks on the individuals selected for on-campus interview.

Search Committee

15

Verify that candidates have completed all degrees listed on Curriculum Vitae

Search Committee

16

Plan and conduct on-campus interviews.

Search Committee

17

Collect and analyze evaluative data from interviews/reference checks.  Evaluation is based on selection criteria previously identified.

Search Committee

18

Recommend top candidates to department chair/dean providing a written assessment of the strengths and weaknesses of each candidate recommended.

Search Committee

19

Complete Request to Appoint Regular Faculty form and forward with the recommendation and the complete search file to the department chair.  With the file, forward the blank Faculty Applicant Selection Matrix with the names of the candidates interviewed on campus.

Search Committee

20

Review search committee recommendation and make a recommendation to the dean.  Forward the Request to Appoint Regular Faculty form and the complete search file to the dean.

Department Chair

21

Complete the Faculty Applicant Selection Matrix, including all candidates interviewed on campus.

Dean

22

Forward search file to Diversity Officer for approval to make a job offer.  Include the Notification and Authorization to obtain Information form.

Dean

23

Conduct criminal background check.

Human Resources

24

Complete the Faculty Qualifications Form and send to the Associate Vice President for Research and Institutional Effectiveness for approval of qualifications.

Department Chair/Dean

25

Forward the complete search file to the Provost.

Associate Vice President

26

Approve or deny request to hire.

Provost

27

Make a verbal offer to the candidate selected.  Remind candidate of need for official transcripts from all colleges/universities attended.

Dean

28

Notify Provost in writing if candidate verbally accepts.

Dean

29

Send a copy of the Faculty Applicant Selection Matrix to Human Resources for filing.

Dean

30

Notify the Manager of Recruitment and Selection that the position has been filled and advertisements need to be removed from website(s).

Department Chair

31

Send official letter offering appointment.

Provost

32

Return signed acceptance of offer.

Candidate

33

Mail TWU Welcome packet from Human Resources.

Department Chair

34

Complete Personnel Transaction Form.

Department Chair