TEXAS WOMAN’S UNIVERSITY

CLERICAL ALLOCATION PLAN

Purpose

The TWU Clerical Allocation Plan has been established for the purpose of maintaining order and internal equity among the clerical support staff of the University.

The Clerical Allocation Plan

Primary clerical support positions will be allocated on the basis of the administrator to whom the primary clerical support position reports.  This allocation of classification is not automatic, but is the maximum classification available to the administrators listed.  The following table lists the maximum clerical allocations:

Clerical Position                                                           Maximum Primary Clerical

     Reports to                                                                  Classification Allocated

Provost and Vice President                                   Executive Assistant to the Provost/Vice President

Associate Provost, Dean, Assoc VP,                       Senior Administrative Assistant, Assistant to the Dean

Asst VP                                                                        

Executive                                                           Administrative Assistant

Director

* Director or Chair of a Large                                Administrative Assistant

Department,

Chair, Director, Assoc. Dean                                 Senior Secretary

An administrator may request a new clerical support position or request to reclassify an existing position by first discussing the need with the next higher level of administrative authority.  If approval for review is obtained at that level, the administrator then submits a Position Questionnaire and any additional justification to the Associate Vice President for Human Resources. The Office of Human Resources will evaluate the request, make a recommendation, and forward the recommendation to the Cabinet for approval.

In order to qualify for any level of clerical support positions listed above, the minimum qualifications must be met by the employee.  These minimum qualifications are found on the job description. 

*Director or Chair of Large Department:

Academic Components with Teaching Duties must meet at least four (4) of the six (6) following criteria:

1.                Must have at least 275 academic majors in the department;

2.                Employs at least ten (10) FTEs of employees other than full-time faculty  to include (Adjunct Faculty, Graduate Teaching Assistants, Graduate Research Assistants, Graduate Assistants);

3.                Employs at least ten (10) full-time faculty;

4.                Generates at least 10,000 undergraduate credit hours annually or 7,000 graduate credit hours (or any combination of undergraduate and graduate credit hours that equals 10,000 with graduate credit hours weighted at 1.5 times undergraduate hours);

5.                Total departmental expenditures of at least 1 million dollars (excluding grant expenditures);

6.                Have administrative responsibilities for physical facilities (6 or more laboratories or a clinic);

Non Academic Components and Academic Non Teaching Components must meet all three (3) of the following criteria:

1.    Employs at least ten (10) FTEs of staff employees (excludes 100% grant funded positions);

2.    Employs at least three (3) full-time Professional & Administrative employees (excludes 100% grant funded positions);

3.    Total departmental expenditures of at least 1 million dollars (excluding grant expenditures);

(This policy does not limit the number of clerical support positions, but does limit one (1) maximum level support position per department).