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Benefits & Welfare
Procedures Following the Death of an Employee/Retiree

Employing Department

• Notify the Office of Human Resources (OHR)

• If applicable, process terminating PTF to remove employee from payroll as of date of death

• Notify appropriate parties within department and the University of the death and funeral arrangements (if applicable and appropriate)

• Prepare a letter of condolence from the department to the appropriate survivors

• If applicable, notify survivors of any personal items in the department's possession

• If applicable, notify survivors in writing of items that are to be returned to the department (i.e., equipment, keys, uniforms, etc.)

Office of Human Resources

• The OHR will notify ERS, TRS, ORP/TDA carriers

• A condolence letter will be sent to closest known family member

• ERS, TRS, ORP/TDA companies will contact the deceased's beneficiary(ies) on file with them