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Texas Woman's University Staff Handbook
Employee Benefits: Vacation Leave

All regular staff employees are eligible for paid vacation leave in accordance with the following State of Texas schedule. A regular part-time employee shall earn and carry forward a pro rata share based upon the percent of time worked. Vacation shall be earned in accordance with the following schedule:

Total State Employment Including Prior Service

Hours Accrued per Month

Days Accrued
per Year

Maximum Hours to Carry Forward to Next Fiscal Year

Less than 2 years

8

12

180

2 but less than 5 years

9

13.5

244

5 but less than 10 years

10

15

268

10 but less than 15 years

11

16.5

292

15 but less than 20 years

13

19.5

340

20 but less than 25 years

15

22.5

388

25 but less than 30 years

17

25.5

436

30 but less than 35 years

19

28.5

484

35 or more years

21

31.5

532

Vacation earned during one fiscal year may be carried forward to the next fiscal year subject to the maximums shown above.  All hours of unused accumulated vacation leave which are above the maximum at the end of the fiscal year may be credited to the employee's sick leave balance as of the first day of the next fiscal year.

An employee will earn vacation entitlement beginning on the first day of employment with the University and terminating on the last day of duty (last physical day on the job). Credit for one month's accrual will be given for each month or fraction of a month of employment. Vacation with pay may not be granted until the employee has had continuous employment with the state for six (6) months, although credit will be accrued during that time.

Employees change to a higher accrual rate (based on years of total eligible service) on the first calendar day of the month if the employee's anniversary date falls on the first day of the month; otherwise, the increase will occur on the first calendar day of the following month.

Example: An employee who began work on September 6, 2002, would change from earning 8 hours to 9 hours on October l, 2004.

Vacation ordinarily will be scheduled at the mutual convenience of the employee, the department, and the University. Where conflicts arise, the needs of the University and the department shall be paramount. The University may require employees to take vacation or compensatory time for closing of buildings to maximize energy conservation.

A staff employee who resigns, is dismissed, or separated from University employment is entitled to be paid for all vacation duly accrued at the time of separation from University employment, provided the employee has had continuous employment with the State of Texas for six (6) months.  A credit maybe taken by the university against an employee’s vacation accruals; if at the time of separation has either been overpaid, and/or received compensation not legally entitled to from the University.

page last updated 7/21/2014 1:36 PM