TEXAS WOMAN'S UNIVERSITY

TWU HUMAN RESOURCES OPERATING POLICY

50.39

SUBJECT:            Overtime/Compensatory Time for Exempt and Non-Exempt Staff

DATE PASSED:          June 1, 2006

DATE REVIEWED:   

REVIEW NEXT BY:    June, 2011

PURPOSE:  The purpose of this policy is to define overtime and compensatory time and establish policy and procedure for accruing and taking overtime and compensatory time.

The official work week is from Sunday through Saturday.

Overtime:

Overtime is defined as any time worked over 40 hours in a work week.  Paid leave and holidays are not counted as hours worked for determining overtime hours. Non-exempt employees accrue overtime at a rate of   time and one-half.   Exempt employees are not eligible for overtime.  Police officers working special events and/or functions are paid at a rate of time and one-half for hours worked by online lump sum personnel transaction form. 

                                                                                                                                                                                    Overtime must be approved in advance by the supervisor or responsible department head.  Working unapproved overtime will result in disciplinary action up to and including dismissal of employment.  Under state law, overtime accruals will be used before any compensatory time accruals are taken.  Accrued overtime that has not been taken within twelve months of the time it was accrued will be paid.  Every effort must be made to take off all overtime as soon as possible after it is accrued with permission from the supervisor or responsible department head.  Exceptions to pay overtime may be made if an employee is unable to use overtime hours accrued.  In order to pay overtime, a lump sum personnel transaction form must be completed. 

Compensatory Time:

Compensatory time is defined as time worked over 40 hours in a work week counting paid leave and paid holidays.  Non-exempt employees accrue compensatory time at one times the additional hours worked.  Exempt employees are not eligible for compensatory time unless holiday hours or special periods are worked.

Compensatory time must be approved in advance by the supervisor or responsible department head.  Working unapproved compensatory time will result in disciplinary action up to and including dismissal of employment.  Compensatory time not used within twelve months of accrual or prior to termination/resignation of employment will be dropped.  Compensatory time cannot be paid.  Compensatory time cannot be taken in advance of being earned.