TEXAS WOMAN'S
UNIVERSITY
TWU HUMAN RESOURCES OPERATING POLICY
50.33
SUBJECT: Non-Faculty Administrative Leave and Inclement
Weather Leave
DATE PASSED: October 15,
2001
DATE REVIEWED: Currently Under Review
REVIEW NEXT BY:
PURPOSE
The purpose of this operating policy is to clarify the application of
administrative leave hours and inclement weather hours. For the purpose herein
the term administrative leave applies to occasions when the university or a
segment thereof is closed. These guidelines are designed primarily to set out
procedures for employees who may work an irregular schedule.
Definitions:
Official Work Week - The official work week for all employees at Texas
Woman's University is Sunday through Saturday.
Official Hours of Closing - The official hours of closing the University
for this leave will be determined by the Chancellor and President on a case by
case basis.
Administrative Leave - Administrative leave applies to most any type of
unscheduled closing of the university or unit thereof. Administrative leave is
the applicable indicator on the time sheets for all types of leave described in
these guidelines. Inclement weather is another type of administrative leave;
however, it is discussed in these guidelines as inclement weather leave to avoid
confusion between other types of administrative leave that may be affected by
these guidelines. Other types of administrative leave may include the closing of
a building for various reasons, observing a national "hero's" funeral, or
closing early in observance of a holiday or approaching storm. The closing of a
building, for example, does not entitle other employees not working in the
building to the leave. Essential personnel who accrue administrative leave when
the University is closed must use this leave within one year from the date
accrued or it will be lost.
Application of Guidelines:
These guidelines apply to employees that are 50% FTE or more. The guidelines do
not apply to faculty, adjunct faculty, hourly employees, and graduate teaching
assistants. Employees must be in a paid status to be eligible for applicable
administrative leave and inclement weather leave. An employee on leave without
pay status during the designated leave period is not eligible for administrative
leave or the inclement weather leave. Essential personnel who work during an
official closing may accrue comp hours only for hours worked during the hours
designated as official hours of closing of the University.
Administrative leave that may occur in association with a holiday will be given
to any regular employee normally entitled to paid university holidays. The
number of hours given may not exceed the number of hours specified by the
administrative leave announcement or the number of hours given to an employee
working a standard work day and not to exceed eight (8) hours. Administrative
leave that accrues must be taken within one year from the date accrued or it
will be lost.
Administrative leave time granted as a result of an officially declared
inclement weather day or a day declared as administrative leave will be given to
an employee scheduled to work within the period of the declared inclement
weather period. An employee scheduled for a regular day off (RDO) on any day or
portion of a day that is declared as administrative leave for inclement weather,
will not be given time off at another time.
Employees scheduled to work on an inclement weather day or a day declared as
administrative leave who are on another type of leave such as vacation or sick
leave, may apply only one type of leave to the hours designated as official
closing hours/day. In any case, administrative leave may not accrue for later
use when vacation or sick leave is used on the official closing day. The
employee may determine which leave to use for the closing hours/day. Only one
type of leave may apply to the same hours.
APPROVALS:
Associate Vice President of Human Resources
Vice President of Finance and Administrations