TEXAS WOMAN'S UNIVERSITY
TWU HUMAN RESOURCES OPERATING POLICY

50.17

SUBJECT:                 Hiring Temporary Non-Faculty Employees

DATE PASSED:          December, 1998

DATE REVIEWED:       Currently Under Review

REVIEW NEXT BY:

PURPOSE
The purpose of this TWU Human Resources Operating Policy and Procedure (TWU OP) is to establish the policy for hiring temporary employees.

DEFINITION
A temporary employee is defined as one who is employed to work less than four and one-half months. Temporary assignments are usually seasonal in nature and may include periods during student registration, vacation and holiday relief, and emergency assistance. Temporary employees are paid on an hourly basis and are not eligible for University benefits.

POLICY
Temporary employees must be employed for a period of less than four and one half months. Temporary assignments for an individual will not be renewed to equal or exceed four and one half months. Employment equal to or more than four and one half months requires that the position be established as a regular position. Temporary employees may be hired in one of two methods.

        (3) Departments may request assistance from the HRD to recruit a temporary

              employee from the TWU applicant pool.

        (3) Departments may hire a temporary employee through the temporary

             employment agency that holds a current contract with TWU. Contact HRD for

             information on the current contractor.

Request for temporary employees must be approved by the appropriate divisional vice president. Departments are encouraged to use TWU students for temporary assistance as much as possible. Departments may hire students by contacting the Student Placement office directly. However, the maximum number of work hours per week is normally limited to fifteen (15).

PROCEDURE
A.  Outlined below are the steps to follow when hiring a temporary employee from

      an employment agency.

      (1) Prepare a Purchase Order (P.O.);

      (2) The P.O. must be approved by the appropriate divisional vice president

            before a P.O. number is assigned.

      (3) Contact the Purchasing Office to obtain a P.O. number.

      (4) Contact the temporary employment agency; (TWU has a contract with a

            specific employment agency. Only this agency should be used. Call the

            Purchasing Office or the Office of Human Resources (OHR) for the name of

            the agency to contact. Agencies may vary depending on the location of the

            TWU Center.)

       (5) Give the temporary employment agency the P.O. number and define the type

            of employee needed.

The OHR or the Purchasing Office will provide information on the type of positions that may be obtained from the agency and the cost per hour according to the contract. These employees are funded from your M & 0 budget.

B.     Departments may hire temporary employees from the TWU HRD applicant pool

         by following the steps outlined below.

        (1) Submit a Personnel Vacancy Form to the OHR. The

              Request For Temporary Personnel must have prior approval of the

              appropriate divisional vice president.

        (2) The OHR will assist departments in obtaining a temporary employee.

             Temporary employees will be paid according to the base of the pay range for

             the classification.

        (3) A temporary employee hired through the OHR will be paid on the hourly

             Payroll. The department completes a Personnel Transaction Form (PTF) and

             submits the PTF through administrative channels to the OHR. Normally, the

             hiring department's hourly wages account will be the source of funding.

             The OHR may not always be able to locate a suitable temporary applicant

             immediately; however, OHR will assist and advise the department on a

             suitable approach to temporary help.

APPROVALS:
                       Associate Vice President of Human Resources

                            Vice President of Finance and Administration