TWU HUMAN RESOURCES OPERATING POLICY
SUBJECT: Hiring Temporary Non-Faculty Employees
DATE PASSED: December, 1998
DATE REVIEWED: Currently Under Review
REVIEW NEXT BY:
The purpose of this TWU Human Resources Operating Policy and Procedure (TWU OP) is to establish the policy for hiring temporary employees.
A temporary employee is defined as one who is employed to work less than four and one-half months. Temporary assignments are usually seasonal in nature and may include periods during student registration, vacation and holiday relief, and emergency assistance. Temporary employees are paid on an hourly basis and are not eligible for University benefits.
Temporary employees must be employed for a period of less than four and one half months. Temporary assignments for an individual will not be renewed to equal or exceed four and one half months. Employment equal to or more than four and one half months requires that the position be established as a regular position. Temporary employees may be hired in one of two methods.
(3) Departments may request assistance from the HRD to recruit a temporary
employee from the TWU applicant pool.
(3) Departments may hire a temporary employee through the temporary
employment agency that holds a current contract with TWU. Contact HRD for
information on the current contractor.
Request for temporary employees must be approved by the appropriate divisional vice president. Departments are encouraged to use TWU students for temporary assistance as much as possible. Departments may hire students by contacting the Student Placement office directly. However, the maximum number of work hours per week is normally limited to fifteen (15).
A. Outlined below are the steps to follow when hiring a temporary employee from
an employment agency.
(1) Prepare a Purchase Order (P.O.);
(2) The P.O. must be approved by the appropriate divisional vice president
before a P.O. number is assigned.
(3) Contact the Purchasing Office to obtain a P.O. number.
(4) Contact the temporary employment agency; (TWU has a contract with a
specific employment agency. Only this agency should be used. Call the
Purchasing Office or the Office of Human Resources (OHR) for the name of
the agency to contact. Agencies may vary depending on the location of the
(5) Give the temporary employment agency the P.O. number and define the type
of employee needed.
The OHR or the Purchasing Office will provide information on the type of positions that may be obtained from the agency and the cost per hour according to the contract. These employees are funded from your M & 0 budget.
B. Departments may hire temporary employees from the TWU HRD applicant pool
by following the steps outlined below.
(1) Submit a Personnel Vacancy Form to the OHR. The
Request For Temporary Personnel must have prior approval of the
appropriate divisional vice president.
(2) The OHR will assist departments in obtaining a temporary employee.
Temporary employees will be paid according to the base of the pay range for
(3) A temporary employee hired through the OHR will be paid on the hourly
Payroll. The department completes a Personnel Transaction Form (PTF) and
submits the PTF through administrative channels to the OHR. Normally, the
hiring department's hourly wages account will be the source of funding.
The OHR may not always be able to locate a suitable temporary applicant
immediately; however, OHR will assist and advise the department on a
suitable approach to temporary help.
Associate Vice President of Human Resources
Vice President of Finance and Administration