TEXAS WOMAN'S UNIVERSITY
TWU HUMAN RESOURCES OPERATING POLICY

50.07

SUBJECT:                            Establishing a New Staff Position

Date PASSED:           January 9, 1998    

DATE REVIEWED:

REVIEW NEXT BY:                                 

PURPOSE

The purpose of this Texas Woman's University Operating Policy and Procedure is to establish a standard procedure for request to establish new employment positions.

POLICY

Salaries for new positions will be established based on internal equity analysis and market studies performed by the Office of Human Resources (OHR). Request for new positions must be processed through the OHR. New positions will be established based need and the availability of funding.

PROCEDURE

1.   All Institutional Funds and Accounts
The requesting department should prepare a Position Questionnaire  describing the duties to be performed by the proposed position. If the proposed position is one that is already established in the Personnel Pay Plan and a job description exists, a copy of the job description may be attached to the Position Questionnaire and referred in the request. Delete any statements in the existing job description that are not applicable to the proposed position.   

2.   Non-State Funds

If the proposed position is to be paid from a non appropriated fund account, such as a grant, contract, or auxiliary and the department has funds available to cover the additional cost, prepare a Request for Budget Transfer Form to fund the proposed position. A Personnel Vacancy Form must be completed to initiate recruitment, if approved. Include these two forms with the Position Questionnaire discussed in section 1 above and forward the entire package to the OHR.   

3.   State Appropriated Funds

If the proposed position is to be paid from a state appropriated fund account and does not require additional funding for the departmental budget, the same forms and procedures prescribed in section 1 above should be followed.

If the proposed position is to be paid from a state appropriated fund account and additional funding is required for the position, it is necessary to submit a Request for Budget Transfer Form..  Include a statement saying that departmental funds are not available and the department is requesting additional funding for the position. Include the account number to which the position is to be added and the requested starting date.

The office of Financial Services will prepare the the Request for Budget Transfer Form for state appropriations funds after an appointment is made. (See section 5)

4.    Approval Process

        The OHR will review the request and assign an appropriate classification and pay range to the

        position.  Once this has been determined, the OHR will forward the request with a

        recommendation to the appropriate Vice President and the Vice President for Finance and

       Administration for approval or disapproval.  After V. P. final action, the package will be returned to

       the OHR.

5.      Appointments to a New Position

        The OHR will notify, by letter, the requesting department of approval and will initiate recruitment.

        After recruitment is completed, the department should follow the procedures outlined in OP 50.02

        "Posting Job Vacancies".
 

This TWU OP is not applicable to positions for faculty, students, or graduate students.

Approval:

                    Associate Vice President of Human Resources

                    Vice President of Finance and Administration