Ever ask yourself “Where Did My Department’s Money Go”?

Q:  My Budget Manager Detail Report says we’ve spent a billion dollars in the wages category!!!!  I don’t have enough funds to cover the semester.  How can I be sure I’ve been charged for the right people?

A:  The quickest way to locate details behind an earnings category is to run an Oracle Payroll Summary Report.  The steps to do this are:

1. Within Oracle, navigate to "TWU Financial System Inquiry"
2. Enter a report request for the "TWUHR Payroll Summary Report"
3. Set the parameters to encompass your preferred range of dates, i.e.
   Start Date: 01-Oct-2007       End Date: 19-May-2008
4. Enter your department or grant information (ex:10.100.30.xxxx.xxxxxxxx)
5. Click "OK" and "Submit"

The output data will be in alpha order by last name, and includes the object code, gross wages, employer taxes, retirement and insurance costs, as well as any College Work Study credits, and the total expense.  You should be able to tie these amounts to those on your Budget Manager Detail Report.

Q: I’ve run my Payroll Summary Report, and noticed that we stopped receiving College Work Study credit for one of our student employees.  Why did that happen?

A: CWS students are required to carry a specified number of credits in each semester.  The CWS credit may stop if the student drops a class that puts them below the required minimum.  There may also be a cap on the amount of credit to be received in a fiscal year.  The Financial Aid department can best advise you on these requirements and limitations.

Q: I’ve been charged for earnings for someone who no longer works in my department.  How can I get this corrected?

A: Earnings charged to the department are based on the employee’s costing set-up.  You should first review past PTF information to determine if costing and dates are correct.  Changes and corrections that require retro-costing should be made by following the normal PTF correction process.