It is imperative that any graduate assistant who qualifies for health insurance go to the Human Resources Office within 30 days of their employment start date in order to enroll in insurance coverage.  The Human Resources Offices are located at 1219 Oakland on the TWU Denton Campus ; FPH 101 on the Dallas Parkland Campus; or 1st floor Enrollment Services 1300 A&B on the Houston Campus. Insurance coverage will not begin until all required paperwork is completed. The e-mail address for Sherry Driggers, Human Resources, is Sdriggers@twu.edu.

All newly hired graduate assistants must go the Human Resources Office and complete all necessary paperwork in order to be added to the TWU payroll.

NOTICE TO GRADUATE ASSISTANTS: Beginning July 1, 2000, graduate assistants who are working and who are enrolled at least half-time will be exempt from social security tax.  Students in their last semester and enrolled for the number of hours needed to complete their study, even if enrolled for less than half the number of hours required of full-time students, are also eligible.

Graduate assistants are paid as follows:

• A contract for both the Fall and the Spring semesters will be paid in nine (9) equal payments from September 1 through May 31.
• A contract for the Fall semester only will be divided by four and a half (4 ½) payments. Four full payments for September through December and a half payment for January.
• A contract for the Spring semester only will also be divided by four and a half (4 ½) payments. A half payment for January and four full payments for February through May.
• As is the case for all faculty, GAs (includes graduate assistants, graduate research assistants, and graduate teaching assistants) for the summer will be hired for the period of 6/1 through 8/31.  Since the employment period is from 6/1 to 8/31, students may perform their GA duties during any of the summer academic terms.  Graduate assistants who have summer appointments are paid in three monthly installments.  

Payday is always the first working day of the following month. The University requires that all wage payments be direct deposited. However, an employee may decline direct deposit by completing a declination statement. If direct deposit is declined, the check will be mailed to the address on the payroll system. The direct deposit form and the declination statement are available on the TWU Intranet under Administrative Services or from the Payroll Office.

W-2 forms are processed in January of each year. A notice will be issued in the Daily Lasso or the Update if the W-2’s are available to be picked up earlier than the deadline of January 31. All W-2’s remaining in the Payroll Office on January 31 will be mailed to the permanent address on the payroll system. If you change addresses, it is imperative that you notify the Payroll Office, so your W-2 will go to the correct address.

W-2’s that are lost or not received in the mail may be replaced by completing a "Request for IRS Form W-2" and sending the required $3.00 duplication fee to the Payroll Office. This process begins March 1 of each year.

For any questions concerning a check or for general payroll questions, contact the Payroll Office at 940-898-3561.