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Verification is a quality-control method used by the U.S. Department of Education to check the accuracy of information submitted on the FAFSA. All schools that disburse federal Title IV funds are required to participate in the verification process. It is the policy of Texas Woman’s University to verify all students selected for verification by the U.S. Department of Education in addition to any students selected for verification by Texas Woman’s University.  Procedures published in the current Department of Education Verification Guide are used to review, evaluate, and correct errors.

Verification Steps 

  1. The Financial Aid Office will send you a request outlining all forms and information that must be submitted to satisfy verification requirements
  2. If selected for verification, you will have 60 days from the time of our first request to submit all required items to the Financial Aid Office.
  3. If you do not submit the required items within 60 days, your application will be closed for the remainder of the academic year. You may reactivate your file by submitting the required documents no later than 30 days before the end of the semester for which you are applying for aid. If extenuating circumstances exist, you may schedule an appointment with a counselor to discuss your situation. 
  4. A revised award letter will be sent to the financial aid applicant if any awards change because of verification.

The General Provisions of 34 CFR 668.14(f) of the Federal Register requires that Texas Woman’s University ensure the consistency of the information related to a student’s application for federal student aid, regardless of the source of that information.  All information received must be reconciled with one exception; if the applicant dies during the award year, the University is not required to pursue the resolution of conflicting data.

If the Financial Aid Office has any conflicting information on an applicant, or believes an applicant’s application information is in error, it must resolve the discrepancies prior to disbursing any federal student aid.  The requirement to resolve conflicting data is separate and distinct from the verification requirements and procedures, and supersedes any verification policies.  Further, if a discrepancy is discovered after federal aid has been disbursed, it must be reconciled and the student will be required to repay any amount of aid received in excess of his or her eligibility.   

*Important! If the Financial Aid Office suspects that a student, or other individual, has intentionally misreported information or altered documentation to fraudulently obtain federal financial aid funds, the office can report its suspicions, and will provide the evidence, to the Office of Inspector General, U.S. Department of Education, for review.

Verification Update 2014-2015

The U.S. Department of Education has instituted some changes to the verification process starting with the 2013-2014 award year. The 2014-2015 verification items include the same verification items that are in place for the 2013-2014 award year, with the addition of one item:

  • Verification of Household Resources – For the 2014-2015 award year, certain applicants will be required to verify their family or household resources such as payments to pension or retirement savings, veteran's benefits, and other untaxed income.  

What Does This Mean?

The U.S. Department of Education is moving to a more individualized verification process where only certain elements of the verification are performed on particular students.  This means that TWU will not require the same documentation from each student. Instead, TWU will require only documentation that is relevant to the individualized verification.  You will be notified by mail and email (to your TWU email address) of the individual forms you will need to complete.  You may also see your required forms in your Pioneer Portal under the “My Documents” link.    Additional documentation may cause unnecessary delays in processing your financial aid file.  

Only submit forms as requested by the Financial Aid Office.

Note: All verification items must be submitted to:

Texas Woman's University
Financial Aid Office
PO Box 425408
Denton, TX 76204-5408

Fax: 940-898-3068 or email FinAid@twu.edu

Which Documents Do I Submit?

2014-2015 FINANCIAL AID YEAR - Summer 2014, Fall 2014, Spring 2015

Click HERE for additional information regarding Tax Returns and the IRS Data Retrieval. Tax Returns are no longer accepted for verification purposes.

Forms that may be requested by the Financial Aid Office (only submit requested forms):

*There are a few cases where a student, parent, or spouse cannot utilize the IRS Data Retrieval option or obtain a copy of a tax transcript. Examples of these situations and acceptable documentation are listed below:

Students or Parents filing an extension:

  • Submit a copy of IRS Form 4868, Application for Automatic Extension of Time to File U.S. Individual Income Tax Return (http://www.irs.gov/pub/irs-pdf/f4868.pdf )
  • Submit a copy of all W2s
  • If self-employed submit a signed statement certifying the amount of the individuals Adjusted Gross Income (AGI) and the U.S. Income Tax paid for tax year 2013

Students or Parents filing an Amended Return

Students or Parents are victims of Identity Theft

  • Submit a signed copy of the 2013 IRS Tax Return
  • Submit one of the following:

    • Notification from the IRS that you might be the victim of identity theft
    • A copy of IRS Form 14039 (http://www.irs.gov/pub/irs-pdf/f14039.pdf) that you submitted to the IRS.
    • A copy of a police report related to the identity theft.

2013-2014 FINANCIAL AID YEAR - Summer 2013, Fall 2013, Spring 2014

Click HERE for additional information regarding Tax Returns and the IRS Data Retrieval. Tax Returns are no longer accepted for verification purposes.

Forms that may be requested by the Financial Aid Office (only submit requested forms):

*There are a few cases where a student, parent, or spouse cannot utilize the IRS Data Retrieval option or obtain a copy of a tax transcript.  Examples of these situations and acceptable documentation are listed below:

    Students or Parents filing an extension:

  • Submit a copy of IRS Form 4868, Application for Automatic Extension of Time to File U.S. Individual Income Tax Return (http://www.irs.gov/pub/irs-pdf/f4868.pdf )
  • Submit a copy of all W2s
  • If self-employed submit a signed statement certifying the amount of the individuals Adjusted Gross Income (AGI) and the U.S. Income Tax paid for tax year 2012

    Students or Parents filing an Amended Return 

    Students or Parents are victims of Identity Theft

  • Submit a signed copy of the 2012 IRS Tax Return
  • Submit one of the following:
    • Notification from the IRS that you might be the victim of identity theft
    • A copy of IRS Form 14039 (http://www.irs.gov/pub/irs-pdf/f14039.pdf) that you submitted to the IRS.
    • A copy of a police report related to the identity theft.

page last updated 3/19/2014 9:24 AM