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General Requirements


  • Be a United States Citizen or permanent resident.
  • Be accepted by TWU in a degree or certification program. Students admitted with non-degree seeking status are not eligible for scholarships, grants, loans, or Federal Work-Study.
  • Not be in default on an educational loan or owe a refund for an educational grant.
  • Have declared a major if beyond freshman classification.
  • Meet satisfactory academic progress requirements.
  • Graduate students must be accepted into a graduate program.
  • If male, be registered with Selective Service or be exempt.
  • Have a high school diploma or GED

Enrollment Requirements


  • Most financial aid programs require a minimum of 6 credit hours enrollment at TWU for both graduate and undergraduate students. TWU Scholarships, Top 10% Scholarship, TEXAS Grants and the Texas B-on-Time Loan require full-time enrollment (12 credit hours for each academic semester).
  • All Federal Stafford, Federal Perkins, Nursing, College Access, Graduate PLUS and Parent Loans will be cancelled if you fail to enroll in and maintain enrollment in at least six credit hours each term covered by the loan. The Texas Grant and Texas-B-on-Time Loan require full time enrollment (12 credit hours for each academic semester). Graduate students who are enrolled in Professional Paper, Thesis, or Dissertation are considered to be enrolled half-time.
  • Dropping below six credit hours per semester will result in the following:
    • Cancellation of future disbursements of loan proceeds. Reapplication for following semesters will be required.
    • Requirement for loan recipients to complete a loan Exit Interview within 30 days of dropping below six credit hours.
    • Placement of student on financial aid probation or financial aid suspension.
    • Being required to repay part or all of the aid received.
    • Entering loan grace period or being required to begin loan repayment.

Repeating Courses

A new federal regulation limits the number of times a student may repeat a course and receive financial aid for that course.

  • A student may receive aid when repeating a course that was previously failed, regardless of the number of times the course was attempted and failed.
  • A student may receive aid to repeat a previously passed course one additional time.
  • Once a student has completed any course twice with at least one passing grade, he/she is no longer eligible to receive aid for that course.
  • If a student retakes a course that is not aid eligible, a recalculation of aid is done to exclude the credits for the repeated course.
  • This rule applies whether or not the student received aid for earlier enrollments in the course.
  • Not all aid will require adjustment.
  • Students will receive notification if there are adjustments made to their financial aid awards due to repeating coursework beyond the limits.
  • NOTE: Federal regulations specify that students may not receive aid for repeating courses previously passed even if the student is required to retake those courses as part of a structured program.

For example, a student, who fails a course in a semester and is required by the college or department to repeat all courses taken in that semester before moving on in the program, would not be eligible to receive aid for the passed courses, only for the failed one(s). That may mean that the student would not be eligible for any aid for the semester, depending upon the number of previously passed courses being repeated.

All repeated courses affect financial aid Satisfactory Academic Progress calculations.  A repeated course, along with the original attempt, must be counted as attempted credit hours.

Failure to Enroll / Re-Enroll

  • Students who pre-registered, were awarded financial aid and decided not to attend, must officially withdraw from the university through the Student Life Office, prior to the first day of class. Failure to do so will result in grades of "F" for the semester and may cause you to incur additional charges. You may also experience a delay in receiving financial aid at another school for that semester if you did not request cancellation of your financial aid and withdraw from the university prior to the first day of class.
  • If you receive any student loan (other than an Emergency Loan), you must complete a loan Exit Interview with the Financial Aid Office if you drop below 6 credit hours, fail to enroll for any long semester, graduate, or transfer to another school.
  • If you are awarded financial aid and fail to pre-register for at least half-time (6 semester hours) prior to 10 days before the start of a semester, you will experience a delay in receiving your financial aid payments. No financial aid awards will be credited to your TWU Student Account until you have pre-registered for at least six semester hours. (Summer I grant awards will not be credited to your student account until July 1 due to federal funding guidelines.) If you pre-register or register later than one week before the start of a semester you will have your funds credited to your student account after the 12th class day or when funds arrive at the university.
  • If you are a new TWU student, and you fail to pre-register at least 21 days prior to the start of a semester, you will experience a delay in receiving any refund of financial aid funds you are due. TWU OneCard's are mailed to new students two weeks after they pre-register. For students not pre-registering at least two weeks before a start of the semester, you will receive your TWU OneCard approximately two weeks after you register.

Failure to Pre-Register

  • If you are awarded financial aid and fail to pre-register for at least half-time (6 semester hours) prior to 10 days before the start of a semester, you will experience a delay in receiving your financial aid payments. No financial aid awards will be credited to your TWU Student Account until you have pre-registered for at least six semester hours. (Summer I grant awards will not be credited to your student account until July 1 due to federal funding guidelines.) If you pre-register or register later than one week before the start of a semester you will have your funds credited to your student account after the 12th class day or when funds arrive at the university.
  • If you are a new TWU student, and you fail to pre-register at least 21 days prior to the start of a semester, you will experience a delay in receiving any refund of financial aid funds you are due. TWU OneCard's are mailed to new students two weeks after they pre-register. For students not pre-registering at least two weeks before a start of the semester, you will receive your TWU OneCard approximately two weeks after you register.

Summer School Requirements

You must have all required/requested documents in the financial aid office by March 15th each year.

Students must complete one of the following minimum enrollments to receive most financial aid programs and all student loans for summer.

Summer Semester Enrollment Minimun Hours
Summer I only 6 hours
Summer II only 6 hours
Summer III only 6 hours
Summer only 6 hours

Students may enroll in the following combinations of hours as long as the total completed hours equal 6 semester hours and they are enrolled in each semester of the combination.

Summer Semester Enrollment Minimum Hours
Summer I + Summer II 3 hrs SI plus 3 hrs SII
Summer II or Summer III + Summer 3 hrs SII or S + 3 hrs SIII
Summer I + Summer III 6 hrs SI + 6 hrs SIII
Summer II + Summer III 3 hrs SII + 3 hrs SIII

Failure to enroll in and maintain at least six hours for any of the above combinations will result in the cancellation of the loan.  If you loan is cancelled due to inadequate summer enrollment, you must reapply in order to receive loan disbursements for any remaining summer semesters.  You must meet the minimum 6 hours enrollment for the new loan.

If you are awarded a loan for more than one summer semester and you enroll for less than six semester hours in the first semester of that loan period, you will not be eligible to receive your summer loan funds until the next summer session.  EXAMPLE:  If you enroll in three semester hours for Summer I and three semester hours in Summer II, you cannot receive your loan funds for Summer I until Summer II.  EXAMPLE:  If you enroll for three credit hours for Summer II and three semester hours for Summer III, you cannot receive your loan funds for Summer II until Summer III.

Other Requirements


  • You must notify the Financial Aid Office if you are receiving financial assistance from any sources other than TWU (Example: Texas Department of Assistive and Rehabilitative Services (DARS), Texas Commission for the Blind, JTPA, Veteran Benefits, and private scholarships, etc.) Failure to notify the Financial Aid Office of this assistance prior to being awarded aid by TWU may result in cancellation or reduction of financial aid awarded, and you may be required to repay any amounts which exceed your eligibility.
  • Your Pell Grant award will be re-evaluated based on your enrollment status as of the last day to drop a class and receive a refund (see Schedule of Classes). This re-evaluation may result in a reduced Pell Grant award. In some cases, you may become ineligible for a Pell Grant.
  • Loans will be cancelled and funds returned to the lender if you drop below half-time enrollment prior to the official semester Census Day. (See Schedule of Classes each semester.) You will be required to repay TWU any loan funds you received for that semester.
  • Financial aid funds, including student loan funds, will not be released prior to five days before the start of classes.
  • Students who have received a bachelor's degree are ineligible for Pell Grant, Academic Competitiveness Grants, SMART Grants, Supplemental Educational Opportunity Grant, the Toward Excellence, Access and Success Grant, Top 10% Scholarship, and the Texas B-on-Time Loan.
  • Transfer Students -  Must cancel financial aid awards at the school you previously attended if those awards cover the same semesters you have requested financial aid at TWU.  If you received a TEXAS Grant, Texas B-on-Time Loan, an Academic Competitiveness Grant (ACG) and/or a National SMART Grant at your previous school, you must submit a copy of your high school transcript and a copy of your Award Letter to the TWU Financial Aid Office.  Your eligibility for these programs at TWU cannot be determined without this documentation.
  • Privacy Issues - The TWU Financial Aid Office will not discuss or release your financial aid information or records to any agency or person, including parents or spouse, without your written consent unless the agency is entitled, by law, to have access to the information.  You may give written consent for your information to be released to another person or agency by submitting a Consent to Disclose Information Form [Word].

page last updated 7/9/2014 3:39 PM