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ARTICLE I: NAME
The name of this organization shall be known as the Association of Service and Support Employees of Texas Woman's University, also known as ASSET. This Association was established as The Texas Woman’s University Office Support Staff (T.O.S.S.) in 1983 to encourage career and personal development of individual members and to enhance the communication and cooperation among Texas Woman’s University staff members. Our name was changed to ASSET in 1996 in order to better reflect the organization’s objectives since membership was no longer limited to “office” support staff. ASSET is an independent organization affiliated with Texas Woman’s University and is not an agent for any other organization or group. The Executive Board and its general membership have sole control and responsibility.
ARTICLE II: PURPOSES AND GOALS
The purposes and goals of ASSET are:
1. To raise funds for the J. Wilkes Berry, Ph.D Memorial Endowment Fund and the ASSET Scholarship to provide support for TWU staff persons employed and/or enrolled at the University during the semester the ASSET scholarship award is made.
2. To encourage career and personal development of its members through conferences, workshops, programs, and speakers.
3. To provide an organization through which the TWU service and support staff can contribute positively to the academic and professional excellence of the University.
4. To identify and develop service opportunities that will benefit TWU students, staff, faculty, and the community.
5. To provide hardship relief, fellowship and support to TWU staff.
ARTICLE III: MEMBERSHIP
Section 1: Membership shall be open to all service and support staff below the level of director of Texas Woman’s University.
Section 2: Annual dues in the amount of $5.00 shall be due in August. Non-paying members do not have voting privileges or privileges to participate in ASSET workshops or special events.
Section 3: An honorary membership shall be granted to all support staff members who retired prior to September 1, 1983. An honorary membership shall be granted to all active members of ASSET upon retirement after September 1, 1983. An honorary member shall have the same status and privileges as an active paying member.
Section 4: Members that have been promoted and have been active for at least 5 consecutive years and wishes to continue to be a member even though he/she has been promoted to a Director or above is eligible to maintain his/her membership, which includes payment of dues and voting privileges.
ARTICLE IV: OFFICERS
Section 1: The officers of the organization shall be: president, vice president, recording secretary, publicity secretary, treasurer, and events secretary.
Section 2: The term of office shall be for one year (August 1 through July 31). No officer shall serve in the same capacity for more than two consecutive terms.
Section 3: Vacancies shall be filled by special election of the Executive Board.
Section 4:
The president shall preside at all meetings of the organization and the
Executive Board and perform all duties pertaining to the office. She shall
appoint special committees as needed. She shall perform other duties as
requested by the Executive Board.
Section 5: The vice president shall, in the absence of the
president, perform all duties of the president. She shall serve as chair hostess
and work with the members in planning and organizing regular monthly meetings.
She will be responsible for implementing the nomination and election procedures
for new officers. She shall perform other duties as requested by the president
and the Executive Board.
Section 6: The recording secretary shall keep an accurate record
of all of the proceedings of the organization and of the Executive Board. She
shall furnish the Executive Board copies of the minutes of all meetings. She
shall be responsible for the official files and records of the organization. She
shall perform other duties as requested by the president and the Executive
Board.
Section 7: The publicity secretary shall conduct all
correspondence and publicity of the organization as directed by the president,
issue notices of all meetings of the organization. She shall be prepared to read
any communications directed to the organization at each regular meeting. She
shall maintain the organization’s scrapbook. She shall perform other duties as
requested by the president and the Executive Board.
Section 8: The treasurer shall be responsible for the receipt,
disbursement, and recording of all funds of the organization. She shall be
prepared to present a treasurer's report at each regular meeting and each
Executive Board meeting. She shall furnish the Events Secretary with a list of
all current members and actively update her of new members throughout the year.
She shall perform other duties as requested by the president and the Executive
Board.
Section 9: The events secretary shall oversee special events and report to the Executive Board. She shall serve as chair to the Membership Committee in organizing and implementing the new membership drive and the Scholarship Committee in the selection of the scholarship recipient according to the criteria set forth by the organization. She shall perform other duties as requested by the president and the Executive Board.
ARTICLE V: EXECUTIVE BOARD
Section 1: The Executive Board shall consist of the officers of the organization and one Executive Board member elected by the board for up to a two-year term. The immediate past-president shall be an ex-officio member of the Executive Board.
Section 2: The Executive Board shall have a minimum of six meetings per year.
Section 3: The Executive Board member shall participate in all Executive Board meetings as a voting member. She shall perform other duties as requested by the president and the Executive Board.
ARTICLE VI: COMMITTEES
Section 1: The standing committees of ASSET shall be: Scholarship, Membership, Hostess, and Nominating committee.
Section 2: The Scholarship Committee chair shall be the events secretary unless otherwise appointed. The committee shall plan and organize the annual scholarship award campaign. The committee will be responsible for publicizing the event, receiving the applications, choosing the award recipients), insuring that the scholarship funds are transferred as necessary, presenting award selection to the Executive Board and notifying the award recipient. The chair will provide updates to the Executive Board.
Section 3: The Membership Committee chair shall be the events secretary unless otherwise appointed. The committee shall actively recruit members by contacting new employees and inviting them to join ASSET. The committee will organize a new membership drive yearly. The committee will appoint a committee member to maintain a current roster of members for the organization’s records and the website. The chair will provide updates to the Executive Board.
Section 4: The Hostess Committee chair shall be the vice president unless otherwise appointed. The committee members consist of all ASSET members. The chair assists the hostess (member) to assure a program for each meeting. The monthly hostess sets the program and is responsible for the set up of the meeting. The chair will provide updates to the Executive Board and assures that the publicity secretary has the proper information to publicize the meeting.
Section 5: The Nominating Committee chair shall be the vice president unless otherwise appointed. The committee will have the responsibility of the nomination and election process as stated in this constitution.
Section 6:
Special committees shall be appointed by the president as needed.
ARTICLE VII: MEETINGS
Section 1: There shall be a minimum of ten meetings per year.
Section 2: The vice president shall schedule the date, place and time for each meeting.
Section 3: The publicity secretary
shall notify the members of the meetings.
ARTICLE VIII: ELECTIONS AND BALLOTING
Section 1: The nominations shall be presented to the membership. At that time, nominations will be accepted.
Section 2: The nominations shall include: president, vice president, recording secretary, publicity secretary, treasurer, and events secretary.
Section 3: A nomination for Executive Board member shall be presented every other year by the board (or as the position is vacated).
Section 4: Ballots will be distributed to all paid ASSET members.
Section 5: Election results shall be determined by a simple majority.
Section 6: The election results will be announced as soon as the results are confirmed prior to July 31.
Section 7: The new officers and
chairpersons will begin their terms of office on August 1. Current officers will
serve until July 31.
ARTICLE IX: VOTING
Unless stated otherwise in this constitution, all votes shall be decided by a
simple majority.
ARTICLE X: AMENDMENTS AND BYLAWS
This
constitution may be amended at any regular meeting of the organization by a vote
of two-thirds of the active members present, provided that the proposed
amendment or bylaw has been approved by a simple majority vote of the Executive
Board.
ARTICLE XI: DISSOLUTION CLAUSE
Should ASSET dissolve, all money held by the organization after discharge of all bills will be given to The J. Wilkes Berry, Ph.D Memorial Endowment Fund at Texas Woman's University to be used to provide scholarship(s) for staff enrolled at the University.
Adopted: May 23, 1984
Amended: March 24, 2000
Amended: January 25, 2002
Amended: June 19, 2007
________________________________________
________________________________________
Kathleen Hedges Sharon Masten
ASSET President ASSET Vice President
