As a follow-up to an interview, you are required to write several different types of letters.  Types of follow-up letters include the thank you letter, the position acceptance letter, and the position rejection letter.

Thank You Letter

It is polite to write a thank you letter to the interviewer.  This brief letter should thank the interviewer for his or her time and the information shared with you during the interview.  If you are still interested in the position, convey your feelings to the interviewer in the thank you letter.  Even if you no longer have an interest in the job, a thank you letter should be written. 

Job Acceptance Letter

If the company offers you a job, and you want to accept the job offer, you should accept the position in writing.  The job acceptance letter should include a statement of acceptance as well as a reiteration of the particulars of the job--salary, position, and starting date. 

If you get a job offer and are undecided about whether to accept, then ask for the company to give you a few days or so to reply--while still conveying your enthusiasm regarding the offer.  Tell the firm you are interested in accepting the offer as soon as you have definitely decided.  Do not put undue pressure on a firm to make a decision on you, or attempt to drive a hard bargain by pitting one company's offer against another.  After accepting a job, do not consider other offers or take additional interviews.  You behavior will not only have an effect on you, but on current and future interviewees. 

Job Rejection Letter

If the company offers you a job, and you do not want to accept the job offer, you should reject the position in writing.  The job rejection letter should include a statement of thanks as well as a statement of rejection.  Be sure to be polite because you never know if you will want to work at that company in the future.

Your Name

Your Street Address

City, State, Zip

Phone Number

Email Address

Today's Date

Ms. Susie Jones

Human Resources Manager

Allen Design Company

185 Broad Street

Dallas, Texas  76222

Dear Ms. Jones:

Just a short note to thank you for my recent interview.  It was a most interesting and informative dialogue and further heightened my interest in Allen Manufacturing Company.  I am certain I can be an asset to your firm.

I have enclosed a listing of my references as you requested.  I will look forward to your decision regarding the available sales position and hope it is favorable.

Sincerely,

Sally Smith

Your Name

Your Street Address

City, State, Zip

Phone Number

Email Address

Today's Date

Ms. Susie Jones

Human Resources Manager

Allen Design Company

185 Broad Street

Dallas, Texas  76222

Dear Ms. Jones:

Thank you very much for your letter of March 6.  I am pleased to accept your offer for the position of Field Engineer within the Engineering Training Program.  I understand that my initial assignment will be working for Mr. Stewart Priestly in the Products Division at a salary of $500.00 per week.

I will graduate on May 22nd and will be available for work in Stamford on May 28th.  Please let me know whom I should contact regarding my moving arrangements and the other details as to where and when I should report to work.

I appreciate all of your efforts on my behalf and look forward to working with you at Allen Manufacturing Company.

Sincerely,

Sally Smith

Your Name

Your Street Address

City, State, Zip

Phone Number

Email Address

Today's Date

Ms. Susie Jones

Human Resources Manager

Allen Design Company

185 Broad Street

Dallas, Texas  76222

Dear Ms. Jones:

I would like to thank you once again for the fine offer which you made to me for a position reporting to Mr. Jim Leonard.  I was impressed with your company and the manner in which my visit was handled.

Unfortunately, I must inform you that I find it necessary to decline your offer.  I am accepting a position with the Cartermore Corporation in Los Angeles.  Their training program will enable me to pursue my interests immediately and to attend graduate school in the area.

I appreciate your interest on my behalf and wish to express my thanks again for all of your courtesies.

Sincerely,

Sally Smith