GENERAL DIRECTIONS FOR SUBMITTING OR MODIFYING COURSES
Submit to The Office of Undergraduate Studies & Academic Partnerships. Electronic submission to email@example.com for preview by staff is highly recommended and can save time.
Submit the following:
1. Cover letter for ALL course proposals from the component listing all changes and briefly explaining the justifications. Include a list of courses to be deleted. If none are being deleted, please explain how the department resources will be available for adding new courses.
3. For EACH MODIFIED COURSE: 1 form - Request to Adjust Inventory form.Some minor changes may be eligible for administrative change from a memo without submission of forms. Contact Undergraduate Studies & Academic Partnerships for additional information.
Please refer to the instructions below for detailed instructions on each item of the form.
Staff liaisons for each college: Rachelle Land x3309.
College of Health Sciences
College of Arts and Sciences
College of Professional Education
College of Nursing
11. Course fee
12. Lab Fee
13. CIP Code
14. Campus location
17. Type of Course
INSTRUCTIONS FOR THE REQUEST TO ADJUST COURSE INVENTORY FORM
The items below are numbered to correspond to the numbered items on the form.
New – A new course is one that has never been in the TWU course inventory or a course description and content is being changed is substantial ways so that the revised/new course replaces an old course which served a similar purpose. Please note that both the syllabus form and the REQUEST TO ADJUST COURSE INVENTORY FORM are required for new courses. Contact the staff for assistance in finding new course numbers because old course numbers cannot be reused.
Modification of existing course – Only used for minor changes requested to a course such as minimal changes in course description. For modifications, only the first 8 items and signature page of this form are completed and a syllabus form is not required.
TWU proposals are always submitted during the fall semester, so it is only necessary to add the year of submission. Deadlines for submission of proposals are October 1, November 1. If these dates fall on a weekend or holiday, the applicable date will be the next day the University is open following the specified date.
This is the first academic year that the course will be taught. Since an academic year begins with the fall semester, all new courses will show a fall date. All courses proposed and approved in Fall 2007 will be effective in Fall 2008 due to Coordinating Board rules.
Example: If a new course is to be taught for the first time in Spring 2009, the effective date is Fall 2008.
The name of the department/component and program submitting the course proposal.
Complete this item only for modifications to existing courses. State the current course information, using the catalog format for the course which includes the course prefix, number, title and description. If there are no other modifications, complete ONLY items 1-8 and signature page.
The complete course description includes the following items, in the following order, include (1) course prefix, (2) course number and TCCNS number if applicable, (3) course title, (4) short description of course content, (5) if applicable, prerequisites, (6) if applicable, corequisites, (7) if applicable “may be repeated*,” (8) if applicable, lab contact hours a week, (9) lecture hours a week **, (10) number of credit hours.
*If there is a limit on the number of times a course can be repeated for additional credit, specify that number in the course description at this point.
** “Lecture hours a week” may seem inappropriate for internet courses; however, due to state data reporting, class time is either lecture or lab, so a three hour internet course is usually said to have “Three lectures a week.”
Do not include
(1) the mode of delivery of the course - internet, etc. That information only appears in the schedule; or
(2) “satisfies core requirement.” The TWU core may change and affect what courses can satisfy core requirements.
Catalog Course Description Example – with TCCNS number in parentheses:
BACT 1003. Microbiology.(BIOL 2320) Principles, historic concepts, sterility, chemotherapy and antibiotics, immunology, serology, and diseases caused by mocroorganisms. Corequisite: BACT 1001. Three lecture hours a week. Credit: Three hours.
Course prefix, number, description-should be exactly as it will appear in the catalog and as concise as possible. NOTE: Most frequent problem requiring revision of course descriptions: description being too long and wordy. Contact the staff for assistance in finding new course numbers because old course numbers cannot be reused. Note: (See item 9 below) Lower division courses may need to include a TCCNS number if courses are equivalent to those listed in the Texas Academic Course Guide Manual (http://www.thecb.state.tx.us/AAR/UndergraduateEd/WorkforceEd/acgm.htm).
Numbers for new courses in a series: If courses have the same name, they should be named to indicate sequence with a Roman numeral following course title. If the course is one of a series, the prerequisite courses should be given for later courses. TOP
This does not refer to students repeating a course for improving a grade, but for courses that have different content when repeated for more credits, such as special topics or similar types of courses. If “yes” is marked, the course can be taken more than once for additional credit, this information should be included in the course description, noting the number of times the course may be repeated for additional credit.
State the total number of hours the class meets a week.
a. Total lecture hours a week
b. Total lab hours a week
If the course includes contact hours for lecture and lab instruction, show the number of hours a week for each type of instruction.
State the number of credit hours the student will receive for this course. Be sure that the last digit of the course number matches the number of semester credit hours.
Use the following information to determine SCH:
Lecture/Seminar: 1 contact hour = 1 SCH
Lab: 2-4 contact lab hours = 1 SCH
4-6 contact lab hours = 2 SCH
6-8 contact lab hours = 3 SCH
8-10 contact lab hours = 4 SCH
Example: If a course notes two (2) lecture hours a week and two (2) lab hours a week, the primary type of instruction is lecture since a lecture generates 2 SCH, while the lab only generates 1 SCH for two hours of instruction.
- Keep justifications brief, but give enough information so that the committee can give due consideration to the proposal/modification. Some justifications include program revision, updating the curriculum, meeting certification requirements.
- Please specify if the proposed courses have previously been taught as special topic courses.
- Faculty expertise should NOT be used as a justification.
A short course title is an abbreviated form of the regular title. It has no punctuation and is limited to 30 characters, including spaces. Only upper case letters are used in the short course title; avoid over-shortening the title also.
Example: Role Seminar in Advanced Nursing Practice (long title)
ADV PRACTICE NSG SEMINAR (short title)
In most cases, the course level can be determined by the first digit of the course number: 1 (freshman), 2 (sophomore), 3 (junior), 4 (senior), 5 (masters), 6 (doctoral). However, some graduate course levels differ from the course number.
Note: Courses that are level 3 or 5 and graduate courses should NOT be introductory courses, but advanced classes. In addition, the Coordinating Board expects that most core courses to be level 1 or 2 courses. The Texas Academic Course Guide and The Texas Common Course Numbering System (TCCNS) list courses that are commonly taught at the lower levels. The university is expected to list in the catalog the TCCNS numbers for lower division courses when content matches those listed there (http://www.tccns.org/matrix/index.asp).
Students enrolled in practicum courses or courses requiring clinical experience will be charged a fee for malpractice insurance. Departments should check the list of courses annually in preparing the fall schedule to assure that malpractice fees are properly entered.
The Board of Regents has authorized that every course will be assessed a course fee between $4 and $200 for each semester credit hour. Currently, the minimum course fee is $4 per semester credit hour.
To adjust fees in CURRENT courses, use the Course Fee Adjustment Form when requesting course fee changes. Do not use the REQUEST TO ADJUST COURSE INVENTORY FORM for fee changes. To assist students in planning, requests to change course fees on existing courses will be processed only once a year with proposals due Sept. 15 and Oct. 15.
Distance Education Fee: Do not use the REQUEST TO ADJUST COURSE INVENTORY FORM to list distance fees or for fee changes. Changes in Distance Learning fees are made through the form from the Distance Learning office.
The state requires a minimum $2, but no more than $30, fee per lab course.
The Classification of Instructional Programs (CIP) codes are codes established by U. S. Dept. of Education and followed by the Texas Higher Education Coordinating Board to identify specific program. State funding is based on the CIP code. Refer to the most current TWU course inventory for a list of CIP codes in your component and find a CIP code for a course with similar content – in the far right column. Or contact staff liaisons for assistance if needed. The entire CIP code list is available online.
Indicate the campus/es where the class will be taught regularly: University of Dallas, Denton, Dallas-Presbyterian, Dallas-Parkland, Houston.
Of the nine types listed, only one may be chosen as the primary method of instruction:
1. Lecture 6. Private Lesson
2. Laboratory (7. Discontinued )
3. Practicum 8. Thesis
4. Seminar 9. Dissertation
5. Independent Study
Courses that were formerly coded “Instructional Telecommunications” (code 7) should not be coded according to their type of instruction, rather than the mode of delivery. For example, a two-way interactive video class that is a lecture should be coded a ‘1’.
Code 1: Organized Lecture Classes: One semester credit hour (SCH) of course value = one work unit for organized classes numbered 1000 through 5000; and 1.5 for 6000 level courses.
*Code 2: Organized Laboratory, Physical Activity, Clinical Instruction (direct supervision of a group of students): Contact hours for faculty exceed student credit hour value of course: Lecture Hours (as figured in Code 1) + (Lab Contact Hours x 2/3) = work units.
Code 3: Indirect Supervision of Student Teachers, Interns, Practica and Cooperative Education: Student also has an on-site direct supervisor or preceptor. Total semester credit hours (SCH) generated divided by 6 = work units.
*Code 4: Seminar Classes: Discussion class requiring extensive student contributions. One semester credit hour (SCH) of course value = one work unit for organized classes numbered 1000 through 5000; and 1.5 for 6000 level courses.
Code 5: Professional Paper: Total semester credit hours (SCH) generated divided by six (6) = work units.
Code 5: Individual/Independent study: Total semester credit hours (SCH) generated divided by ten (10) = work units for undergraduate courses; total semester credit hours (SCH) generated divided by six (6) = work units for graduate courses.
Code 6: Private Lesson/Instruction: Weekly private music or other private instruction. Total semester credit hours (SCH) generated divided by 3 = work units.
Code 7: Not currently included in THECB coding
Code 8: Thesis Direction: Total semester credit hours (SCH) generated divided by 6 = work units assigned to faculty of record.
Code 9: Dissertation Direction: Total semester credit hours (SCH) generated divided by 3 = work units assigned to faculty of record.
*As organized classes, these require minimum student enrollment.
Indicate whether the proposed course is intended for majors in the component; as a Service/Elective course of general interest to majors in other components; as a Global Perspectives course; as a required course for core curriculum; as a replacement for another course; or for other purposes.
Note: If this is intended as a Global Perspectives course or core course, a separate submission process is required for approval in the core or GP requirement. The course syllabus and memo requesting a review for an area of the core curriculum proposed must be sent to the Department of Undergraduate Studies.
18. Potential curriculum overlap: When a course may seem to affect or be similar to the curriculum on another component, the university expects the proposing component to consult with components that may be affected and to obtain signatures of the leaders of the component to indicate whether they have any objections to the course. This consultation is required before the proposed course is reviewed by the University Curriculum Committee. TOP
Recommended: Submit proposals early for a preview so that if revisions have to be made the signatures will not have to be gathered a second time. Do not take proposals to the Graduate School; the Academic Affairs staff will forward them for review after preliminary review is done.
Obtain the approvals in the following order:
1. Chair/Associate Dean/ Program Director,
2. Dean of the College
>>>>> Submit the proposal at this point.>>>>>>>>>>>>>>>>>>>>
The following signatures will be managed after the proposal is submitted
Dean of the Graduate School (graduate courses only)
Associate Provost for Undergraduate Studies
Departments should submit proposals to the Office of Undergradaute Studies & Academic Partnerships as early as possible to allow for revisions. An electronic submission is recommended for the first review – via email to firstname.lastname@example.org. Note that signatures ARE NOT required for the intitial draft submission.
October 5: 1st round of submissions
November 2: last round of submissions
Academic Affairs/ Undergraduate Studies reviews proposals and may request revisions designed to assure accurate completion of the form and concise course descriptions. This office then submits approved applications to the University Curriculum Committee.
INSTRUCTIONS FOR THE COURSE SYLLABUS FORM
Submit with new course proposals to Dr. Barbara Lerner, Associate Provost for Undergraduate Studies (CFO 13). Electronic submission for preview by staff is highly recommended and can save time. Send via email to email@example.com.
Note: The syllabus information on this form should be the BASIC information about the course, not the entire syllabus used by an individual instructor. It is understood that the particular details of the course may vary over time and individual instructor.
1. Course Description: Be sure this information exactly matches the course description at item #6 on the REQUEST TO ADJUST COURSE INVENTORY FORM, including all the required items for a catalog description. The complete course description includes the following items, in the following order, include (1) course prefix, (2) course number and TCCNS number if applicable, (3) course title, (4) short description of course content, (5) if applicable, prerequisites, (6) if applicable, corequisites, (7) if applicable “may be repeated*,” (8) if applicable, lab contact hours a week, (9) lecture hours a week **, (10) number of credit hours. TOP
2. Student Learning Outcomes: Should be stated in terms of what students will learn in the course. For core courses or Global Perspectives courses, the objectives should reflect the university standard educational objectives for the area of the core or for Global Perspectives. These are available online under the Core Curriculum link. Global Perspectives course objectives are available online under the Curriculum Process link.
Please be careful in wording student learning outcomes; outcomes should be measurable. You can find helpful tips for writing measurable student learning outcomes in this document. For example, "understand" is not a measurable verb.
REVIEWS OF SYLLABUS: Committee members review the syllabus in comparison to the proposed level of course, expecting to see advanced courses requiring more of students than would be required in lower division courses.
At TWU, course numbers and information are retained in the data system even if the course is no longer used. Technically, we “deactivate” courses rather than deleting the record of the course altogether. This allows us to reactivate courses if there is a need to do so.
No form is required to delete or deactivate a course. A memo or list of courses to be deactivated should be included on the cover memo for course proposals submitted to the University Curriculum Committee.
The Higher Education Coordinating Board usually deletes from their records any courses that have not been taught for 3 or more years. These courses should be deactivated at TWU and should be removed from the catalog.
1. With a memo of justification, a course may be re-activated provided the course is expected to be taught.
2. Re-activations must be done at least 30 days prior to the beginning of registration for the semester in which the course is to be taught. Please note: the ability to re-activate is subject to changes in Coordinating Board policy.
3. For 2007-2008, these are the deadlines for reactivating courses.
- For Fall – before March 1
- For Spring – before October 1
- For Summer – before March 1
- Column A Subject prefix
- Column B Course number
- Column C Short course title
- Column D SCH value – credit hours
- Column E Repeat: [Y= repeatable for credit; N = not repeatable]
- Column F CIP: CIP code
- Column G Texas funding code
- Column H Status [A=Active; I = Inactive]
- Column I LVL = Undergrad or Grad
- Column J Level: Academic level [Fr. 100, So. 200, Jr. 300, Sr. 400, MS 500, PhD 600]
- Column K Primary method of Instruction [Lecture = L; Lab = B]
- Column L Secondary method of instruction
- Column M Contact Hours
- Column N Secondary Contact Hours
- Column O Last taught [date of last semester course was taught]
- Column P Last offered [date of last semester course was offered]
- Column Q Course Fee
- Column R Lab Fee
- Column S Administrative unit code (linked to course prefix)
page last updated 3/8/2013 8:36 AM